Palo Alto, California, United States · On-site
$52k–$75k/yr
IP Practice Support Assistant Cooley is seeking an IP Practice Support Assistant to join the IP Services team. Position Summary: The IP Practice Support Assistant (IP PSA) will assist with various administrative projects…
Skills: Patent prosecution, Trademark, Copyright, Advertising, Docketing
Los Angeles, California, United States · On-site
6014 - Oxnard - 2001 Lockwood Street, Oxnard, California, 93036 CarMax, the way your career should be! Position Overview As a Customer Advisor at CarMax, you will play a vital role in delivering an exceptional customer e…
Skills: Customer service, Communication, Interpersonal skills, Computer skills, Record keeping
San Diego, California, United States · On-site
$33/hr–$36/hr
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring …
Skills: Property management, Customer service, Financial reporting, Accounts payable, Accounts receivable
California, United States · Remote OK
$22/hr–$32/hr
GENERAL PURPOSE: Human Resource Representative serves as a point of contact for HR Services, Talent Acquisition coordination, and the primary contact to evaluate criminal convictions in the background check process and p…
Skills: Human Resources, Talent Acquisition, Background Check Adjudication, Case Management, Customer Service
San Jose, California, United States · On-site
$22/hr–$25/hr
ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental …
Skills: Customer service, Yardi, Funnel, CRM systems, Organization
Reedley, California, United States · On-site
$25/hr–$28/hr
PURPOSE AND SCOPE: Functions as part of the dialysis health care team in providing safe and effective dialysis therapy for patients under the direct supervision of a licensed nurse in accordance with organization policie…
Skills: Hemodialysis, Patient care, Vascular access cannulation, Vital signs monitoring, Patient education
Los Gatos, California, United States · On-site
$38/hr–$48/hr
El Camino Health is committed to hiring, retaining and growing the best and brightest professionals who will carry our mission and vision forward. We are proud of our reputation in the community: One built on compassion,…
Skills: Phlebotomy, Specimen accessioning, Specimen processing, Venipuncture, Neonatal capillary collection
Atherton, California, United States · On-site
$80k–$105k/yr
Position Overview The College Counseling Office Administrative Coordinator is the operational backbone of a highly collaborative, fast-paced, and student-centered college counseling office. This individual provides hands…
Skills: Administrative support, Calendar management, Event planning, Data management, Communication
Vallejo, California, United States · On-site
$21/hr–$29/hr
Overview Registered Dental Assistant Summary: The Registered Dental Assistant (RDA) supports dental care delivery by preparing treatment rooms, patients, instruments, and materials; passing instruments and materials; per…
Skills: Dental assisting, X-ray operation, Patient charting, Sterilization, Oral hygiene instruction
Turlock, California, United States · On-site
Position Summary Temporary hourly-intermittent student assistant position available in Basic Needs. Start Date Position available on or after August 10, 2026 and ending on or before May 31, 2027. Possibility of reappoint…
Skills: Customer service, CalFresh outreach, Nutrition education, Canva, Promotional material design
Turlock, California, United States · On-site
Position Summary Temporary hourly-intermittent student assistant positions available in Disability Resource Services. Start Date Positions available on or after August 10, 2026 and ending on or before May 31, 2027. Possi…
Skills: Data Entry, Scanning, Proofreading, Image Editing, Text Editing
Fullerton, California, United States · On-site
$16/hr–$24/hr
Job Title Office of the Registrar Student Assistant AY 26-27 Salary Classification Range $16.90 - $24.00 per hour Anticipated hiring range depending on qualifications, not to exceed $16.90. Department Office of the Regis…
Skills: Data entry, Clerical support, Microsoft Excel, Microsoft Access, Curriculog
San Mateo, California, United States · Hybrid
$72k–$90k/yr
Notable is the leading healthcare AI platform for transforming workforce productivity. Health systems, hospitals, and payers use Notable to improve healthcare quality, close gaps in patient care, drive member enrollment,…
Skills: Employee experience, HR operations, Event planning, Office coordination, Onboarding
San Luis Obispo, California, United States · On-site
Job Summary: Provides customer service in a friendly, efficient, and professional manner to all guests. Responsible for receiving payment in the form of cash, checks, and credit cards from customers and/or employees in e…
Skills: Customer service, Cash handling, Point of sale operation, Microsoft Word, Microsoft Excel
San Francisco, California, United States · On-site
$190k–$265k/yr
The Pediatric STAD Center Business Manager has the overall responsibility for overseeing the management of STAD Center activities. Responsibilities encompass the overall management of the center, including business devel…
Skills: Business development, Personnel management, Financial management, Strategic planning, Operations management
San Diego, California, United States · Hybrid
$41/hr–$46/hr
Planned Parenthood of the Pacific Southwest is one of the largest providers of sexual and reproductive healthcare in Southern California, operating 20 health centers throughout our three-county region. Check out our new …
Skills: Board governance, Meeting management, Project management, Executive support, Event planning
San Francisco, California, United States · On-site
$20/hr–$2k
Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services …
Skills: Customer service, Mailroom operations, Shipping and receiving, Front desk reception, Facilities support
Fresno, California, United States · On-site
$25/hr–$27/hr
Regional Hand Center is growing and has a new opportunity for an experienced SURGERY SCHEDULER - This at will, full time position is a part of a supportive, interactive team. The selected candidate will be responsible fo…
Skills: Surgery scheduling, Insurance verification, Preauthorization, Electronic health record, HST
Salida, California, United States · On-site
Work Shift: Day Pay Type: Hourly Hourly Rate (if applicable): $25.60 Targeted Base Salary Range (if applicable): N/A JOB OVERVIEW: This is a seasonal position expected to last 6 months. Under minimal supervision, the Dat…
Skills: Inventory management, Finance administration, Accounting, Data entry, MS Word
Fremont, California, United States · On-site
$73k–$80k/yr
Primary Purpose A S&K Camp Director is responsible for all aspects of planning and executing an innovative, kid-centric summer day camp, as well as other seasonal break programs and pop-up childcare events throughout the…
Skills: Team leadership, Staff recruitment, Operations management, Budget management, Marketing
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
The IP Practice Support Assistant provides administrative support to practitioners and paralegals in patent and trademark practice groups. Responsibilities include processing docketing requests, managing billing tasks, handling vendor invoices, and coordinating meeting logistics.
The ideal candidate should possess strong organizational skills, attention to detail, and proficiency in Microsoft Office and document management software. Previous administrative experience in a professional service industry is preferred, along with a bachelor's degree.
Position Summary: The IP Practice Support Assistant (IP PSA) will assist with various administrative projects and duties in support of practitioners, specialists, and paralegals in the Patent Prosecution and Counseling and Trademark, Copyright and Advertising practice groups. Specific duties include, but are not limited to, the following:
Process new docket number requests, conflict checks and new matter number requests
Obtain patent documents via public and/or firm-vendor resources
Order/secure certified patent/trademark documents
Upload Information Disclosure Statement (IDS) references via EFS
Assist with special projects
Obtain timekeeper approval and coordinate payment for foreign associate invoices
Process domestic vendor invoices and expense reimbursements using Chrome River
Enter practitioner time and fixed fees in IntApp Time, as requested
Assist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters)
Update iManage in accordance with practice group electronic file guidelines
Prepare labels and packages for courier delivery
Assist with general printing, copying and scanning requests
Coordinate and schedule travel
Reserve conference rooms, schedule conference calls and coordinate other meeting logistics
Required:
Available to work overtime, as required
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Preferred:
Bachelor’s Degree
Previous administrative experience in a professional service industry
Customer service oriented, as demonstrated by strong attention to detail, organization and ability to prioritize work tasks and manage deadlines based upon internal and external client needs
Ability to work independently and under pressure/tight time constraints
Creative and entrepreneurial approach to problem-solving and process improvement
Flexible and agile, ability to reprioritize with changes in the business
Strong initiative and a get-it-done attitude
Excellent communication and interpersonal skills
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
The expected hourly pay range for this position with a work schedule of 40 hours per week is $25.00 - $36.00 ($52,000.00 - $74,880.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
Clients partner with Cooley on transformative deals, complex IP and regulatory matters, and high-stakes litigation. Cooley has nearly 1,400 lawyers across 19 offices in the United States, Asia and Europe, and a total workforce of more than 3,000 people. Attorney Advertising: This content is provided for general informational purposes only, and your access or use of the content does not create an attorney-client relationship between you and Cooley LLP, Cooley (UK) LLP, Cooley SG LLP, Cooley HK or any other Cooley entity (collectively referred to as “Cooley”). By reviewing this content, you agree that the information provided does not constitute legal or other professional advice. This content is not a substitute for obtaining legal advice from a qualified attorney licensed in your jurisdiction and you should not act or refrain from acting based on this content. This content may be changed without notice, and it is not guaranteed to be complete, correct or up to date, and it may not reflect the most current legal developments. This content may be considered attorney advertising. Do not send any confidential information to Cooley, as we do not have any duty to keep it confidential. Cooley’s privacy policy: https://bit.ly/CooleyLLPprivacy
Offices: 3175 Hanover Street, Palo Alto, CA 94304, US
Based on 5636 listings with disclosed salaries, most administrative jobs in California pay between $65k–$128k per year. Individual offers vary with seniority, company size, and specialization.
There are currently 25,711 open administrative positions in California listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Costco Wholesale, UCSF Department of Anesthesia and Perioperative Care, Adventist Health Sierra Vista, Keck Medicine of USC, Sutter Health, among others. Browse the listings above to see every active employer.
Yes — 3969 of the 25711 open administrative positions offer remote or hybrid work (1081 remote, 2888 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
