Description Position Title: Grants Officer Employment Status: Full-Time FLSA Status: Exempt ABOUT ZACH: At Zach, we believe in the power of light—to illuminate new ideas, spark imagination, and bring people together. As …
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The Grants Officer manages the full lifecycle of foundation and government grants, from prospect research and proposal writing to reporting and stewardship. They are responsible for building a sustainable pipeline of institutional support to fund artistic, education, and community initiatives.
Requirements
Requires four or more years of experience in grant writing or nonprofit development, with a preference for a bachelor's degree in arts administration or a related field. Candidates must demonstrate success in securing institutional funding and proficiency with CRM tools like Tessitura.
Full job description
Description
Position Title: Grants Officer
Employment Status: Full-Time
FLSA Status: Exempt
ABOUT ZACH:
At Zach, we believe in the power of light—to illuminate new ideas, spark imagination, and bring people together. As Austin’s leading professional producing theater, we create vibrant, intimate theater experiences that engage, inspire, and connect our community. We believe great theater should be accessible to everyone and are committed to building meaningful relationships with donors and partners who help make our mission possible.
POSITION SUMMARY:
The Grants Officer leads Zach's foundation and government fundraising program, managing a portfolio of institutional funders and prospects to secure philanthropic support for Zach's artistic, education, and community impact initiatives.
Working collaboratively across departments, the Grants Officer manages the full grant lifecycle—from prospect research and relationship cultivation through proposal development, reporting, stewardship, and ongoing funder engagement.
This position serves as Zach's primary institutional grant writer while helping build a sustainable pipeline of foundation and government support aligned with the organization's strategic priorities.
The ideal candidate is an exceptional writer, an organized project manager, a curious researcher, and a collaborative relationship builder who enjoys connecting compelling stories of impact with funders' philanthropic priorities.
ESSENTIAL FUNCTIONS:
The essential functions include, but are not limited to the following:
Foundation & Government Fundraising
Manage the complete lifecycle of foundation and government grants, including prospect research, letters of inquiry, proposals, budgets, reports, and stewardship.
Write compelling grant proposals and reports that effectively communicate Zach's mission, programs, impact, and funding priorities.
Collaborate with Finance and program staff to develop accurate project budgets and collect program outcomes and evaluation data.
Ensure all proposal, reporting, and stewardship deadlines are met through proactive planning and project management.
Monitor grant opportunities and funding trends to identify new sources of institutional support.
Portfolio & Relationship Management
Manage a portfolio of current and prospective foundation and government funders.
Develop cultivation and stewardship strategies that strengthen long-term institutional relationships.
Coordinate meetings, site visits, and other engagement opportunities with funders.
Prepare briefing materials and talking points for Zach leadership and board members participating in donor meetings.
Ensure timely fulfillment of funder recognition, benefits, and stewardship commitments.
Prospect Research & Pipeline Development
Conduct ongoing research to identify new foundation and government funding opportunities aligned with Zach's mission and strategic priorities.
Maintain an active pipeline of qualified institutional prospects.
Evaluate funding opportunities and provide recommendations to the Director of Development.
Stay informed on trends in philanthropy, grantmaking priorities, and best practices in institutional fundraising.
Project Management & Collaboration
Maintain a comprehensive grants calendar and institutional fundraising work plan.
Maintain accurate constituent records, proposal tracking, and relationship activity within Tessitura.
Partner closely with colleagues across artistic, education, production, marketing, finance, and leadership teams to gather information needed for proposals and reports.
Contribute to department-wide fundraising initiatives and assist with donor events and stewardship activities as needed.
Participate as an engaged member of the Development team, including occasional evening and weekend events.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
This is a campus-based, on-site role with the ability to work remotely 1-2 days a week per company and department guidelines as approved by the supervisor. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions upon discussion with HR.
The noise level in this work environment is typically low to moderate.
May be expected to lift for move up to 25 pounds
Must have reliable transportation and the ability to occasionally work evenings, weekends, and holidays
ORGANIZATIONAL RELATIONSHIPS:
Reports to: Director of Development
Supervises (if any): None
Supports: Department Team members, Mission and department activities and events
Peer collaboration/communicates with: Finance, Marketing, Education regularly and on occasion with other departments and team members across the organization
COMPENSATION AND BENEFITS:
Beginning salary starting at $52,000 - $60,000k annually commensurate with experience and qualifications. New hires are typically brought into the organization between the minimum and midpoint of the range posted depending upon qualifications, years of experience in a similar role, internal equity, and the budgeted amount for the role.
All offers of employment are conditional pending the successful completion of background and reference checks.
We’re excited to review your application. To ensure a smooth and fair hiring process, please apply online only. We’re not able to accommodate phone calls or in-person visits about this position.
Some of the great benefits available to Zach Employees:
Affordable Healthcare Coverage for Full-Time Employees and their Dependents
Employer Paid Life and AD&D insurance
Employer Paid Short and Long-Term Disability Insurance
401K Matching Program
Vacation, Sick, and Personal Time
Paid Holidays
Free Parking
Tickets to Mainstage and Family Series shows and enrollment in Camps/Classes
Zach Theater is committed to ensuring an equitable and inclusive workforce and we strive for a team that reflects Austin’s diverse culture. All applicants will receive consideration for employment without regard to race, creed, color, religion, national origin, sexual orientation, gender identity, disability, sex or age.
Requirements
EDUCATION AND EXPERIENCE:
Four or more years of progressively responsible experience in grant writing, institutional fundraising, or nonprofit development required.
Bachelor’s degree in arts administration, communications, business, marketing, theatre, or public relations preferred or an equivalent combination of education and experience to facilitate success.
Demonstrated success securing foundation and/or government grant funding.
Experience in the performing arts or cultural nonprofit sector is highly preferred.
Experience interpreting program outcomes and impact data for funders.
Experience developing grant budgets in partnership with finance staff.
Familiarity with Foundation Directory, Guidestar, iWave, or similar prospect research tools
KNOWLEDGE, SKILLS, AND ABILITIES:
Exceptional writing, editing, and storytelling skills.
Strong organizational and project management abilities with careful attention to detail.
Ability to manage multiple projects and deadlines simultaneously.
Strong interpersonal skills with the ability to build relationships across departments and with external stakeholders.
Proficiency with Google Suite, Asana, Slack, and constituent relationship management databases (Tessitura experience preferred).
Commitment to Zach's mission and a passion for arts and culture.
Related keywords
Grant WritingInstitutional FundraisingFoundation DirectoryGuidestariWaveTessituraNonprofit DevelopmentPerforming ArtsCultural NonprofitPhilanthropyDonor RelationsGrant LifecycleBudgetingImpact DataCRMAsana
Zach Theater is Austin's preeminent producing theatre, creating intimate theatre that ignites the imagination, lifts the spirit and engages our community.
Zach creates a year-round season of more than 500 performances, serving nearly 100,000 Central Texans annually, 30,000 of which are children who participate in our education and outreach programs. Zach productions span a dynamic range of programming that includes both professional Mainstage plays and musicals, and Theatre for Youth. Zach incubates original work, cultivating, commissioning, developing and producing new plays and musicals by playwrights and composers from Central Texas as well as internationally-acclaimed artists. Producing Artistic Director Dave Steakley is committed to selecting work that is both timely and relevant to Central Texas audiences, re-envisioning ZACH production s in a way that creates meaningful, inclusive dialogues in our community. ZACH’s commitment to artistic excellence and contributions to the theatre field have been recognized by the National Endowment for the Arts, The Shubert Foundation, The New York Times, as well as numerous theatrical awards.
ZACH employs 50 full and part-time staff and nearly 200 actors, designers, musicians, craftsmen, teachers and technicians in more than 300 roles each year, making us a key contributor to Austin’s creative economy.
Offices: 1510 Toomey Road, Austin, TX 78704, US
Live TheatreTheatre Educationand Performing ArtsMedia and EntertainmentTheatreNon ProfitProfessional ServicesDigital Media
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