Palo Alto, California, United States · On-site
$52k–$75k/yr
IP Practice Support Assistant Cooley is seeking an IP Practice Support Assistant to join the IP Services team. Position Summary: The IP Practice Support Assistant (IP PSA) will assist with various administrative projects…
Skills: Patent prosecution, Trademark, Copyright, Advertising, Docketing
Los Angeles, California, United States · On-site
$72k–$85k/yr
Job Title Senior Assistant Property Manager (CRE) Job Description Summary Under the supervision of the Property Manager, the Senior Assistant Property Manager is responsible for assisting in all areas defined as a part o…
Skills: Property management, Budgeting, Financial reporting, Lease administration, Vendor management
Durham, California, United States · On-site
Store - RAL-DURHAM/RENAISSANCE PKWY, NC Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendl…
Skills: Event coordination, Customer service, Face painting, Craft instruction, Administrative tasks
Santa Barbara, California, United States · Remote OK
$26/hr–$28/hr
We are seeking a Customer Support Representative II to provide industry-leading customer support for our customers and ensure that all stakeholder requirements are met including those for our Sales, Underwriting, Risk, E…
Skills: Customer support, Technical support, Payment processing, Merchant account management, Communication
Los Angeles, California, United States · Hybrid
$68k–$78k/yr
Design streets that move people-not just cars. At Toole Design, we're leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We're looking for a Project Coordi…
Skills: Project coordination, Administrative support, Microsoft Excel, Microsoft Office Suite, Project management
San Jose, California, United States · On-site
$40/hr–$45/hr
Job DetailsJob Location: Main Plant - San Jose, CA 95112Position Type: Part TimeEducation Level: Not SpecifiedSalary Range: $40.00 - $45.00 HourlyTravel Percentage: Road WarriorJob Shift: DayJob Category: Nonprofit - Soc…
Skills: Public speaking, Relationship building, Project coordination, Legislative compliance, Sustainability advocacy
Los Angeles, California, United States · On-site
$21/hr–$30/hr
Job DetailsJob Location: PUC Community Charter Elementary School - Sylmar, CA 913424265Position Type: Full TimeSalary Range: $21.25 - $30.35 HourlyJob Shift: 10 MonthOrganization Overview Partnerships to Uplift Communiti…
Skills: Student supervision, Leadership, Behavioral management, Facilities maintenance, Safety compliance
Berkeley, California, United States · On-site
$25/hr–$25/hr
Job DetailsJob Location: Administrative Offices Seventh Street - Berkeley, CA 94710Position Type: Full TimeEducation Level: High SchoolSalary Range: $25.75 - $25.77 HourlyJob Category: Health CareSUMMARY: The Lead Behavi…
Skills: Behavioral health coordination, Patient referrals, Case management, Data collection, Reporting
San Francisco, California, United States · On-site
As a Recruiting Coordinator at Factory, you'll be the person who makes candidates feel genuinely welcomed through every interaction, and the person our hiring teams rely on to keep everything running like clockwork. The …
Skills: Interview coordination, Candidate experience, Applicant tracking systems, Organizational skills, Time management
Garden Grove, California, United States · On-site
Overview Business Office Assistant The Business Office Assistant provides essential accounting and clerical support to the Business Office, coordinates smooth operations and effective service to students. This role focus…
Skills: Accounting, Clerical support, Customer service, Accounts receivable, Data entry
Fresno, California, United States · On-site
Assistant Athletics Director for Equipment, Olympic Sports Fresno State Athletic Corporation Compensation and Benefits Hiring Salary: $5,858.67/month This is a full-time, exempt position. The Fresno State Athletic Corpor…
Skills: Athletic equipment management, Inventory control, Procurement, NCAA rules compliance, Supervision
San Bernardino, California, United States · On-site
Job Summary: The selected student candidate will work at the Palm Desert Campus, on-site. While we expect any applicant to be familiar with our basic, daily operation already; on-the-job training will prepare this studen…
Skills: Broadcast equipment, Podcast equipment, Field recording, Writing for broadcast, Live broadcasting
Fullerton, California, United States · On-site
$16/hr–$24/hr
Job Title Golleher Alumni House Event Steward student assistant Salary Classification Range $16.90 - $24.00 per hour Anticipated hiring range depending on qualifications, not to exceed $16.90. Department CSUF Alumni Enga…
Skills: Event coordination, Customer service, Logistics support, Administrative assistance, Audio-visual equipment operation
Fullerton, California, United States · On-site
$16/hr–$24/hr
Job Title Data & Event Student Assistant Salary Classification Range $16.90 - $24.00 per hour Anticipated hiring range depending on qualifications, not to exceed $16.90. Department CSUF Alumni Engagement Work Schedule Mo…
Skills: Data entry, CRM management, Event support, Microsoft Word, Microsoft Excel
Los Angeles, California, United States · On-site
Overview SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there’s no fumbling with tickets, machines, apps, or cr…
Skills: Customer service, Traffic control, Vehicle management, Facility maintenance, Safety compliance
Los Angeles, California, United States · On-site
Overview WallyPark’s success is built upon our “motto” exceeding customer expectations, every time”. Providing our customers with a superior customer service experience and warm hospitality is the primary job function of…
Skills: Team management, Customer service, Performance monitoring, Reporting, Communication
Irvine, California, United States · On-site
$28/hr–$32/hr
About Us We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source …
Skills: Data entry, Safety documentation, Training coordination, Learning management system, Meeting coordination
Danville, California, United States · On-site
$28/hr–$32/hr
Location: Danville Campus Pay Range: $28.00 - $32.00 per hour Job Type: Full-Time At Learn And Play Schools, we are bringing heart back into education. We are building a connected community of thriving, high-performing s…
Skills: Early childhood education, Center management, Classroom supervision, Professional development, Staff supervision
Belmont, California, United States · On-site
$23/hr–$30/hr
Why Wells Fargo: Are you looking for more? Find it here. At Wells Fargo, we're more than a financial services leader – we’re a global trailblazer committed to driving innovation, empowering communities, and helping our c…
Skills: Customer Service, Issue Resolution, Cash Handling, Risk Management, Loss Prevention
San Diego, California, United States · On-site
$25/hr–$30/hr
For more than 55 years, Family Health Centers of San Diego’s (FHCSD) mission has been to provide caring, affordable, high-quality health care and supportive services to everyone, with a special commitment to uninsured, l…
Skills: Patient engagement, Community outreach, Referral management, Active listening, Interpersonal skills
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The IP Practice Support Assistant provides administrative support to practitioners and paralegals in patent and trademark practice groups. Responsibilities include processing docketing requests, managing billing tasks, handling vendor invoices, and coordinating meeting logistics.
The ideal candidate should possess strong organizational skills, attention to detail, and proficiency in Microsoft Office and document management software. Previous administrative experience in a professional service industry is preferred, along with a bachelor's degree.
Position Summary: The IP Practice Support Assistant (IP PSA) will assist with various administrative projects and duties in support of practitioners, specialists, and paralegals in the Patent Prosecution and Counseling and Trademark, Copyright and Advertising practice groups. Specific duties include, but are not limited to, the following:
Process new docket number requests, conflict checks and new matter number requests
Obtain patent documents via public and/or firm-vendor resources
Order/secure certified patent/trademark documents
Upload Information Disclosure Statement (IDS) references via EFS
Assist with special projects
Obtain timekeeper approval and coordinate payment for foreign associate invoices
Process domestic vendor invoices and expense reimbursements using Chrome River
Enter practitioner time and fixed fees in IntApp Time, as requested
Assist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters)
Update iManage in accordance with practice group electronic file guidelines
Prepare labels and packages for courier delivery
Assist with general printing, copying and scanning requests
Coordinate and schedule travel
Reserve conference rooms, schedule conference calls and coordinate other meeting logistics
Required:
Available to work overtime, as required
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Preferred:
Bachelor’s Degree
Previous administrative experience in a professional service industry
Customer service oriented, as demonstrated by strong attention to detail, organization and ability to prioritize work tasks and manage deadlines based upon internal and external client needs
Ability to work independently and under pressure/tight time constraints
Creative and entrepreneurial approach to problem-solving and process improvement
Flexible and agile, ability to reprioritize with changes in the business
Strong initiative and a get-it-done attitude
Excellent communication and interpersonal skills
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
The expected hourly pay range for this position with a work schedule of 40 hours per week is $25.00 - $36.00 ($52,000.00 - $74,880.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
Clients partner with Cooley on transformative deals, complex IP and regulatory matters, and high-stakes litigation. Cooley has nearly 1,400 lawyers across 19 offices in the United States, Asia and Europe, and a total workforce of more than 3,000 people. Attorney Advertising: This content is provided for general informational purposes only, and your access or use of the content does not create an attorney-client relationship between you and Cooley LLP, Cooley (UK) LLP, Cooley SG LLP, Cooley HK or any other Cooley entity (collectively referred to as “Cooley”). By reviewing this content, you agree that the information provided does not constitute legal or other professional advice. This content is not a substitute for obtaining legal advice from a qualified attorney licensed in your jurisdiction and you should not act or refrain from acting based on this content. This content may be changed without notice, and it is not guaranteed to be complete, correct or up to date, and it may not reflect the most current legal developments. This content may be considered attorney advertising. Do not send any confidential information to Cooley, as we do not have any duty to keep it confidential. Cooley’s privacy policy: https://bit.ly/CooleyLLPprivacy
Offices: 3175 Hanover Street, Palo Alto, CA 94304, US
Based on 5734 listings with disclosed salaries, most administrative jobs in California pay between $65k–$128k per year. Individual offers vary with seniority, company size, and specialization.
There are currently 26,270 open administrative positions in California listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Costco Wholesale, UCSF Department of Anesthesia and Perioperative Care, Adventist Health Sierra Vista, Keck Medicine of USC, Sutter Health, among others. Browse the listings above to see every active employer.
Yes — 4028 of the 26270 open administrative positions offer remote or hybrid work (1105 remote, 2923 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
