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$34/hr–$51/hr
Full-time
associate degree, bachelor degree
Medical Insurance, Dental Insurance, Vision Insurance, Wellness Programs, Mental Health Resources, Paid Leave of Absence
Posted 11d ago
~40 hrs/week
Responsibilities
Provide high-level administrative support to the North America Chronic Care Management Team, including complex calendar and travel management for executives. Manage information flow, prepare reports and presentations, and coordinate logistics for meetings and events.
Requirements
Requires an Associate or Bachelor's degree with at least 5 years of executive administrative experience. Must possess advanced proficiency in Microsoft Office and strong skills in discretion, organization, and interpersonal communication.
Full job description
The Executive Assistant is responsible for providing administrative support to the North America Chronic Care Management Team. This position requires the ability to work with high efficiency, strong project management skills and to successfully implement and manage complex plans and schedules. This individual will respond with appropriate urgency to situations and events that require immediate response, maintain confidentiality of information and possess exceptional organization and communication skills.
The successful candidate will represent the department at the highest organization level, which results in a positive customer/business partner experience. This role requires professional and frequent interaction with executive and senior leadership levels within the local and global Coloplast organization.
Major Areas of Accountability
Proactively manages information flow to maximize the Vice President’s productivity and ensure all requests receive attention with the proper level of urgency
Member of the associated leadership teams, as appropriate, to proactively seek ways to add efficiencies and provide input
Complex calendar management - manages calendars and scheduling for the Vice President of Marketing and the Vice President of Payers & Evidence. This includes coordination and planning various meetings and logistics associated with the scheduled events.
Travel management – manages travel scheduling/itineraries, both domestic and international
Prepares reports and assists in the preparation of high-level presentations
Monitors/completes expense reports, in accordance with company policies and guidelines
Owns administrative details and handles routine issues independently in a high quality, timely manner
Effectively manages priorities, including organization of workflow and partnering with colleagues to accomplish tasks and balance workload
Collaborates with colleagues to recommend most cost-effective ways to complete tasks
Plans selected events and meetings hosted by Marketing and P&E teams; may manage associated travel for meetings and events
Provides on-boarding support for new team members
Handles administrative tasks to ensure the North America Chronic Care team is prepared and equipped to be productive, including ordering supplies for the teams
Maintains moderate degree of international contact and coordination with global colleagues and leadership
Occasionally interacts with key customers, scheduling customer events, trouble-shooting issues, and maintaining important relationships
Coloplast employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the Advamed Code of Ethics on Interactions with Healthcare Professionals, and company policies.
Other job duties as assigned
Basic Qualifications
Associates or Bachelor’s degree and/or a combination of 5+ years working at the executive administrative level
Advanced level knowledge of Windows desktop applications and Microsoft Office (advanced Word, Excel, PowerPoint and Outlook) skills are essential
A high degree of initiative, sound judgment and sensitivity in maintaining confidential materials with discretion
Excellent interpersonal skills to deal with people at all levels, in person and over the phone, both within and outside the company
Strong attention to detail and follow through skills
Independent judgment and time management skills are required
Schedule flexibility – ability to work occasional evening/weekend
At Coloplast, we believe in recognizing and rewarding the contributions of our employees. Our total rewards package is designed to support your well-being, foster your professional growth, and ensure a healthy work-life balance. Here is some of what you can expect:
Health and Wellness:Comprehensive medical, dental, and vision insurance plans to keep you and your family healthy. Plus, access to company sponsored wellness programs and mental health resources, paid leave of absence for qualifying events and generous paid parental leave for both birthing and non-birthing parents.
Financial Security:A competitive 401(k) plan with company match that vest immediately, financial planning services to help you secure your future, and corporate discount programs for goods and services.
Work-Life Balance:Generous paid time off, flexible work hours, and flexible work arrangement options to help you balance your personal and professional life may be available.
Professional Development:Opportunities for continuous learning and career advancement through training programs, mentorship, and tuition reimbursement.
Recognition and Rewards:Recognition programs to celebrate achievements and contributions, including peer recognition, bonuses, awards, and special events.
Community and Culture:A supportive work environment where everyone feels valued, and has a sense of belonging. Participate in team-building activities, volunteer opportunities, and company-sponsored events. Sustainability strategy that outlines our ambitions for how to run our company in a more sustainable way.
Competitive Compensation: The compensation range for this position is $34/hour-$51/hour. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location. Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or incentives.
Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 16,000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.
Coloplast employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, theAdvamed Code of Ethics on Interactions with Healthcare Professionals, and company policies.
Coloplast is committed to a policy of Equal Employment Opportunity (EEO) which means we employ and promote individuals based on their merits, regardless of race, color, religion, sex, national origin, age, disability, veteran status, pregnancy, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, status with regards to public assistance or any other protected classification.
61590 #LI-CO #LI-HYBRID
Related keywords
Chronic Care ManagementMedical DeviceExecutive AssistantAdministrative SupportCalendar ManagementTravel CoordinationExpense ReportsAdvamed Code of EthicsHealthcare ProfessionalsProject ManagementWindows Desktop ApplicationsMicrosoft OfficeCorporate GovernanceInternational CoordinationOn-boarding
Based on 1182 listings with disclosed salaries, most administrative jobs in Minnesota pay between $50k–$100k per year. Individual offers vary with seniority, company size, and specialization.
How many Administrative jobs are open in Minnesota right now?
There are currently 5,228 open administrative positions in Minnesota listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Minnesota?
Companies currently hiring include Mayo Clinic, Fairview Health Services, Children's Minnesota, Baseline Fitness, Hennepin Healthcare, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Minnesota?
Yes — 958 of the 5228 open administrative positions offer remote or hybrid work (200 remote, 758 hybrid).
How do I apply for Administrative jobs in Minnesota?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.