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$18/hr–$20/hr
Full-time
high school
Paid Time Off, Competitive Annual Base Salary, Health insurance coverage, Vision insurance, Dental insurance, No-cost life insurance
Posted just now
~40 hrs/week
Responsibilities
The Administrative Assistant provides clerical, reception, and guest relations support, serving as the first point of contact for clients and families. Key duties include managing confidential files, scheduling appointments, and handling general office administration and communications.
Requirements
A high school diploma and a valid driver's license are required, along with the ability to pass a criminal background check and complete Handle with Care training. One year of administrative experience is preferred but not required.
Full job description
Description
Nexus Family Healing - Austin, MN location is looking to add an Administrative Assistant to join our team at New Dominion School!
Nexus Family Healing is a national nonprofit network of mental health agencies with over 50 years of restoring hope for thousands of children and families through outpatient/community mental health services, foster care, adoption, and residential treatment.
At Nexus Family Healing, we embrace diversity, promote equity, and foster inclusion. As a national mental health organization, we serve a diverse group of youth and families, and we strive for our workforce to support and represent that diversity.
Location:
1111 28th St NE, Austin, MN 55912
Pay/Schedule:
Starting Salary: $18/hr - $20/hr
Full-time, Monday - Friday
Nexus’ Comprehensive Benefits Include:
Paid Time Off
Competitive Annual Base Salary Offered
Multiple options for health insurance coverage
Vision & Dental
No-cost life insurance, short/long-term disability insurance
401k match
NEW - Talkspace Therapy Benefit for the whole family
NEW - Hinge Health Benefit for the whole family
NEW – Carrot Fertility Benefit
Tuition assistance and training opportunities
Advancement pathways and internal promotion
And much more!
Position Summary: Our Administrative Assistant will provide clerical, reception, administrative and guest relations support within the assigned Nexus Family Healing agency. Each position will perform a variety of administrative and support functions for one or more program areas and will serve as the first point of contact for Nexus Family Healing clients and families who visit the respective Agency.
Administrative & Clerical Support
Performs daily administrative functions and general office duties including word document creation, editing, saving files, copying, faxing, and responding to internal and external email communications.
Maintains confidential client files by opening new client files and closing files at time of maturity.
Types, formats, edits, revises, proofreads, and processes a variety of documents, forms, reports, memos, agendas, meeting minutes and reports for the assigned agency or program(s).
Ensures agency informational and promotional materials are available, accessible, and used, in an effort to promote the program to all who visit; proactively orders and stocks new materials as applicable by agency.
Drafts, edits, and cascades various agency communications to employees and leadership; maintains a calendar of communications to be sent and deploys weekly and monthly communications as needed.
Assesses leadership schedules and sends calendar invites for staff and leadership meetings.
Maintains office equipment and program supplies; identifies agency and program items needed and carries out online purchases that may include office supplies, snacks, etc. within a specified budget.
Receives and signs for incoming mail and packages; distributes mail, packages throughout the agency, and prepares outgoing mail each day and transports mail to the post office as needed.
Program Operational Administration
Initiates pre-established reports for one or more departments; formats reports according to program specifications, enters data into spreadsheets and sends reports to intended recipients.
Schedules client and family appointments with providers and sends out appointment confirmations; prepares and delivers information and documentation to providers leading up to and after client appointments.
Supports the agency by tracking and maintaining client information as applicable.
Attends and participates in various program and agency committees.
Maintains client treatment dates and paperwork ensuring documentation is completed and safely stored (as applicable).
Client & Guest Relations
Provides consistent exceptional client service by greeting and communicating with clients in a pleasant, respectful and receptive manner that emulates Nexus’ ICARE values.
Responds to client inquiries and questions relating to the agency, program, and registration process; assists clients with documentation and information required for client registration and discharge.
Assists clients with sign in and registration process and ensures client intake paperwork (as applicable) is completed and recorded in the client’s electronic file as directed by program leadership or as applicable.
Greets clients and families upon entering the agency; asks facilitative questions to determine how to best serve the client and ensure they are connected to the appropriate care professional.
Agency Policy, Procedure & Confidentiality
Attends staff meetings and required training sessions required by Nexus; understands and supports the Nexus philosophy, Mission, and treatment modalities.
Ensures the confidentiality and integrity of Nexus Family Healing information, including client and family confidentiality, staff information, case reviews if applicable, and client recommendations.
Understands and adheres to all Nexus Family Healing policies and procedures.
Requirements
Required Education and Licensure:
High School Diploma
Valid driver’s license required. Must meet state regulating agency and Home Office driving requirements.
Must have the ability to build strong relationships with diverse individuals or communities and understand their unique needs and challenges.
Must be open to meeting the cultural needs of individuals or communities, considering factors such as language, traditions, and values.
Must be able to successfully pass a MN criminal background check.
Must successfully complete a two-day Handle with Care training and exam.
Nice to Have:
1+ year of experience providing administrative, office or clerical support.
Work Environment:
This job operates in a professional office environment. Therefore, this role routinely uses standard office equipment such as desktop and/or laptop computers, photocopiers, and smartphones.
Physical Demands:
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities this job requires include close vision and the ability to adjust focus. In addition, the position requires extended periods of sitting. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
At Nexus Family Healing, our voices and actions are focused on recognizing, affirming and respecting people of every race, ethnic background, socio-economic status, sexual orientation, gender expression and faith.
Our ICARE Values:
Innovation: Leading the way and implementing creative, cutting-edge ideas and approaches
Compassion: Listening, honoring differences, and showing respect, kindness, empathy care, and concern
Agility: Exhibiting flexibility and adapting quickly
Responsiveness: Being quick, positive, and accurate
Excellence: Demonstrating quality results that surpass ordinary standards
APPLY TODAY TO BE CONTACTED BY OUR RECRUITING TEAM!
When you work at Nexus, you have the opportunity to change lives — including your own!
Related keywords
Administrative SupportMental Health ServicesNonprofitClient RegistrationICARE ValuesConfidentialityOffice ManagementHandle with Care TrainingElectronic FilesClerical WorkGuest RelationsSchedulingData EntryProfessional Office Environment
Nexus Family Healing is a national nonprofit mental health organization that restores hope for thousands of children, families, and adults each year through community mental health, crisis and stabilization, foster care and adoption, and residential treatment services. For over 50 years, we’ve used innovative, personalized approaches to heal trauma, break cycles of harm, and reshape futures. We believe every child is worth it — and every family matters. Learn more at nexusfamilyhealing.org
Offices: 505 Hwy 169 N, Suite 500, Plymouth, MN 55441, US · 1385 Mendota Heights Rd, Ste: 200, Mendota Heights, Minnesota 55120, US · 1111 28th St NE, Austin, Minnesota 55912, US · 101 N Bramble St, Manteno, Illinois 60950, US · 407 130th Avenue South, Onamia, Minnesota 55359, US
Residential Treatment for Boys and GirlsFoster CareAdoptionMental Health ServicesOutpatient ServicesCommunity Mental Health Servicesand Crisis and StabilizationService IndustryHealth CarePersonal Health
Based on 2710 listings with disclosed salaries, most healthcare jobs in Minnesota pay between $70k–$183k per year. Individual offers vary with seniority, company size, and specialization.
How many Healthcare jobs are open in Minnesota right now?
There are currently 12,266 open healthcare positions in Minnesota listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Healthcare roles in Minnesota?
Companies currently hiring include Mayo Clinic, Fairview Health Services, Children's Minnesota, Sanford Health, UnitedHealth Group, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Healthcare jobs in Minnesota?
Yes — 1664 of the 12266 open healthcare positions offer remote or hybrid work (516 remote, 1148 hybrid).
How do I apply for Healthcare jobs in Minnesota?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.