General Summary/Overview With oversight and direction from the Program Director (PD), GME Manager (Manager) and GME Director (Director), the Program Coordinator (PC) is responsible for the operational and academic manage…
Skills: Program management, Accreditation compliance, Administrative support, Database management, Communication skills
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Medical Assistant/LPN - Gastroenterology - Gulf Breeze
Florida, United States · On-site
Entry level
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Skills: Patient care management, Clinical procedures, Administrative support, Medical terminology, EKG performance
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Skills: Patient care management, Clinical procedures, Administrative support, Treatment plan adherence, Anatomy and physiology
The schedule is Monday-Friday 8:00am-4:30pm. You will be required to cover the clinics at Brent Lane, 9-Mile, and Gulf Breeze. The Access Specialist serves as the single point of contact for referring physicians and new …
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Transport Attendant- Now Hiring- All Positions- Patient Transportation I Variable
Gainesville, Florida, United States · On-site
Entry level
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Why DH Pace? The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the …
Skills: Estimation, Mathematical aptitude, Attention to detail, Organizational skills, Communication
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Full-time
bachelor degree
Posted 12d ago
~40 hrs/week
Responsibilities
The GME Coordinator manages the operational and academic aspects of residency and fellowship training programs, ensuring compliance with ACGME and hospital policies. They also facilitate trainee recruitment, orientation, and administrative support while maintaining program databases and coordinating departmental events.
Requirements
The position requires a minimum of 3 years of office administration experience, preferably within a healthcare or educational setting. A bachelor's degree is preferred, along with strong organizational, communication, and software proficiency skills.
Full job description
General Summary/Overview
With oversight and direction from the Program Director (PD), GME Manager (Manager) and GME Director (Director), the Program Coordinator (PC) is responsible for the operational and academic management of the accredited residency/fellowship training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment.
The PC will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining multiple databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.
Principle Duties and Responsibilities
Provides full support to the PD concerning program management. Identifies and evaluates the methods for improving workflow and cost effectiveness and makes recommendations to the PD for improvement. May assist in program-level policy development.
Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support compliance.
Provides both administrative supervision and support to residents/interns/fellows. Acts as a liaison between residents and hospital administration when necessary. Establishes relationships and acts as a liaison to other Hospitals, internal departments and divisions regarding resident recruitment, orientation, annual program Affiliation Agreements and external rotations.
Assists with department-level trainee orientation.
Informs residents and trainees of inter and intradepartmental policy and procedure changes, with assistance from Manager.
Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial/re-credentialing of trainees.
Manages materials for specialty-specific trainee exams and may assist with proctoring exams.
Develops, implements and oversees the maintenance of filing, record keeping, distribution of materials and other types of office/program systems. Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues.
Maintains databases with resident and faculty data, including New Innovations and ACGME ADS.
Manages the evaluative processes of the trainees, program, faculty and rotations.
Oversees purchasing for the program based on program needs. Assesses equipment acquisition and training needs, and makes recommendations to the PD.
Assists in planning departmental annual events including recruitment, orientation, graduation, faculty meetings, as well as various meetings and program-related events.
Organizes meetings and prepares and distributes materials for program conferences and lectures. Develops brochures, invitations, or advertisements for events/lectures.
Creates and/or maintains external program advertising/media through websites, brochures, postcards, publications and other such media. Creates/edits annual publications regarding the program. Maintains program’s website.
In applicable programs, maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season.
Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals. In applicable programs, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
Verifies trainees’ status and activities as needed.
Main contact for the preparation for ACGME Site Visits and internal reviews.
Assists in monitoring residents’ duty hours and operative/case experience via regular review of data reports.
Receives inquiries from residents and applicants and triage as necessary to others within the department or in other hospital departments.
Performs other duties as assigned by the PD and/or Manager.
Qualifications
Minimum of 3 years of office administration experience required, preferably in an education and/or a healthcare setting.
Minimum of 3 years of ACGME PC experience is preferred.
Bachelor’s degree preferred.
Skills, Abilities, Competencies
Excellent written and verbal communication skills.
Extremely organized. Ability to analyze and organize information.
Ability to handle sensitive information with absolute confidentiality.
Intermediate knowledge of software applications including Microsoft Word, Excel, Outlook and PowerPoint.
Ability to make decisions independently or to escalate issues as needed. Must be a problem solver.
Ability to work in a high demanding, sometimes stressful environment. Must be able to handle stress and work with a sense of urgency.
Ability to learn new software quickly. Ability to manage several software programs simultaneously.
Related keywords
GME CoordinatorResidency programFellowship trainingACGMEAccreditationAdministrative managementNew InnovationsERASNRMPRecruitmentCredentialingDatabase maintenanceComplianceOffice administrationHealthcarePolicy development
Larkin Community Hospital is an integrated healthcare delivery system accredited by the Joint Commission with locations in South Miami, Hialeah and Hollywood, Florida. Our network of acute care hospitals provide a complete continuum of healthcare services, including a full range of inpatient and outpatient services, home health agencies, Skilled Nursing facilities, Rehab centers and Assisted Living facilities in Miami-Dade and Broward County. Our South Miami campus consists of a 146 bed Statutory teaching hospital (the 3rd largest in Florida, offering 32 different training programs for physicians) and is the home of the state of the art Miami Neuroscience Center at Larkin, the Center for Advanced Orthopedics at Larkin, the Cancer Center at Larkin and the Florida Academic Dermatology Center at Larkin. Our Palm Springs Campus, is a 247 bed acute care hospital located in a 15 acre campus in Hialeah Florida, and includes a 7 story Medical Office Building. Larkin Community Hospital Behavioral Health Services, our hospital located in Hollywood, Florida, includes an inpatient behavioral health unit and also offers comprehensive behavioral health services.
Offices: 7031 SW 62nd Ave, South Miami, Florida, US · 1475 W 49th Pl, Hialeah, Florida 33012, US · 1201 N 37th Ave, Hollywood, Florida 33021, US
Gamma KnifeOutpatient Behavioral Health ServicesOrthopedicsand Outpatient MultispecialtyHospitalHealth CareOutpatient CareMedicalNursing and Residential CarePrimary and Urgent Care
Based on 1858 listings with disclosed salaries, most administrative jobs in Florida pay between $45k–$90k per year. Individual offers vary with seniority, company size, and specialization.
How many Administrative jobs are open in Florida right now?
There are currently 18,556 open administrative positions in Florida listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Florida?
Companies currently hiring include Florida Department of Agriculture and Consumer Services, University of Miami Health System-Uhealth, UF Health, University of Miami Health System, Orlando Health, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Florida?
Yes — 2141 of the 18556 open administrative positions offer remote or hybrid work (822 remote, 1319 hybrid).
How do I apply for Administrative jobs in Florida?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.