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Administrative Jobs in Gainesville, FL (Now Hiring) — 346 open

Capstone Properties logoCapstone Properties

Property Manager

Gainesville, Florida, United States · On-site

Senior

Description The primary responsibility of the Property Manager, under the direct supervision of the Regional Manager, is the overall management of the apartment community. Areas of responsibility include fiscal oversight…

Skills: Property Management, Fiscal Oversight, Staff Supervision, Budget Monitoring, Fair Housing Compliance

UF Health logoUF Health

Shared Financial & Scheduling Representative | Orthopedic Shared Business Office | Full-Time | Days

Gainesville, Florida, United States · On-site

Mid level

Overview This position qualifies for additional duty compensation, specific to this position only, based on responsibility for an expanded scope of services concurrently encompassing UFHP, Shands Radiology, and Shands Ou…

Skills: Customer Service, EPIC System, Medical Scheduling, Financial Counseling, Payment Collection

UF Health logoUF Health

Shared Financial & Scheduling Representative | Orthopaedic Shared Business Office | PRN/ Variable

Gainesville, Florida, United States · On-site

Mid level

Overview This position qualifies for additional duty compensation, specific to this position only, based on responsibility for an expanded scope of services concurrently encompassing UFHP, Shands Radiology, and Shands Ou…

Skills: Customer Service, Medical Scheduling, Payment Collection, Epic System, ICD-10 Coding

UF Health logoUF Health

Clin Coord, Bed & Capacity Management| System Admin Office | Day |Full Time

Gainesville, Florida, United States · On-site

Senior

Overview This position serves as the clinical and operational lead for bed management initiatives within the Care Command Center. Works collaboratively with nursing leadership, charge nurses, physicians, transfer center …

Skills: Bed Management, Capacity Management, Patient Throughput, Operational Leadership, Data Analysis

UF Health logoUF Health

Delegated Network Compliance & Audit Manager | Managed Care & Corporate Development

Gainesville, Florida, United States · On-site

Mid level

Overview 🔹 Shape the future of delegated network governance at one of Florida's leading academic health systems. 💻 Work Style: Onsite 📍 Location: Gainesville, FL 🕒 FTE: Full-Time (1.0 FTE) ⏰ Schedule: Monday – …

Skills: Audit Readiness, Compliance Monitoring, NCQA Standards, Delegated Credentialing, Governance Reporting

UF Health logoUF Health

Medical Assistant | Urology | Day Shift | Full-time

Gainesville, Florida, United States · On-site

Entry level

Overview The Medical Assistant provides patient care in a physician's office setting under the direct responsibility of a licensed physician. Clinical skills performed are within the scope of a Medical Assistant as defin…

Skills: Patient Care, Clinical Skills, Clerical Functions, Insurance Processing, Medical Records Management

UF Health logoUF Health

Command Center Clinical Specialist | System Administration Office| Day | Full Time

Gainesville, Florida, United States · On-site

Mid level

Overview Join an onsite team that plays a critical role in coordinating patient care across the healthcare system. 💻 Work Style: Onsite 📍 Location: Gainesville, FL 🕒 FTE: Full-Time (.9 FTE) The UF Health Transfer and …

Skills: Patient Care Coordination, Clinical Assessment, Patient Flow Optimization, Capacity Management, EMTALA Compliance

UF Health logoUF Health

Medical Assistant | Family Medicine | Day Shift | Full-time

Gainesville, Florida, United States · On-site

Entry level

Overview The Medical Assistant provides patient care in a physician's office setting under the direct responsibility of a licensed physician. Clinical skills performed are within the scope of a Medical Assistant as defin…

Skills: Patient Care, Clinical Skills, Clerical Functions, Insurance Processing, Medical Records Management

UF Health logoUF Health

Medical Assistant | Women's Center | Day Shift | PRN

Gainesville, Florida, United States · On-site

Entry level

Overview The Medical Assistant provides patient care in a physician's office setting under the direct responsibility of a licensed physician. Clinical skills performed are within the scope of a Medical Assistant as defin…

Skills: Patient Care, Clinical Skills, Clerical Functions, Insurance Processing, Medical Records Management

UF Health logoUF Health

Police Communications Operator I

Gainesville, Florida, United States · On-site

Entry level

Classification Title: Police Communications Operator I Classification Minimum Requirements: High school diploma or equivalent and one year of relevant experience. Appropriate college coursework or vocational/technical tr…

Skills: Emergency Dispatch, Radio Communication, Computer-Assisted Dispatch, Active Listening, Call Control

UF Health logoUF Health

Human Resources Assistant

Gainesville, Florida, United States · On-site

$18/hr–$19/hr

Mid level

Classification Title: Human Resources Assistant Classification Minimum Requirements: High school diploma or equivalent and three years of appropriate experience. Job Description: Current Staff Employment Record Managemen…

Skills: Employee Lifecycle Management, Recruitment, Payroll Processing, Background Checks, Onboarding

UF Health logoUF Health

Administrative Specialist II - Pediatric Child Health Research Institute

Gainesville, Florida, United States · On-site

$60k–$70k/yr

Mid level

Classification Title: Administrative Spec II Classification Minimum Requirements: Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience. Job Description: The C…

Skills: Calendar Management, Budget Monitoring, Procurement Management, Financial Coordination, PeopleSoft

UF Health logoUF Health

Financial Analyst I

Gainesville, Florida, United States · On-site

Entry level

Classification Title: Financial Analyst I Classification Minimum Requirements: Bachelor’s degree in an appropriate area. Job Description: Data Analysis and Reporting - Assists with analysis of current and historical acco…

Skills: Data Analysis, Financial Reporting, Budget Planning, Auditing, Cash Flow Analysis

UF Health logoUF Health

Administrative Spec I

Gainesville, Florida, United States · On-site

Entry level

Classification Title: Administrative Spec I Classification Minimum Requirements: Bachelor's degree; or an equivalent combination of education and relevant experience. Job Description: The Administrative Specialist I posi…

Skills: Administrative Support, Office Operations, Budget Reconciliation, Travel Coordination, Student Supervision

UF Health logoUF Health

OPS Clinical Research Coordinator - Vascular Surgery

Gainesville, Florida, United States · On-site

Entry level

Classification Title: OPS Clinical Research Coordinator Classification Minimum Requirements: Associate’s degree or an allied health professional degree in an appropriate area and one year of relevant experience; or an eq…

Skills: Subject Screening, Patient Consent, Data Collection, Good Clinical Practice, HIPAA Compliance

UF Health logoUF Health

Clinical Programs Coord I

Gainesville, Florida, United States · On-site

$40k–$65k/yr

Mid level

Classification Title: Clinical Programs Coord I Classification Minimum Requirements Bachelor's degree in in an appropriate; or an equivalent combination of education and experience. Job Description: The Clinical Programs…

Skills: Volunteer Supervision, Patient Care, Psychosocial Support, Palliative Care, Social Media Management

UF Health logoUF Health

Res/Fellowship Program Coordinator I

Gainesville, Florida, United States · On-site

$46k–$52k/yr

Mid level

Classification Title: Res/Fellowship Program Crd 1 Classification Minimum Requirements: Bachelor's degree and two years of relevant experience; or an equivalent combination of education and relevant experience. Job Descr…

Skills: Program Coordination, Accreditation Compliance, Recruitment Coordination, Onboarding, Credentialing

UF Health logoUF Health

Student Video Assistant

Gainesville, Florida, United States · On-site

Entry level

Classification Title: STU AST - NON-CLERICAL & ADMIN Classification Minimum Requirements: Must be at least 18 years of age UF Student Assistant This position is open to all students eligible to work on campus and will be…

Skills: Video Production, Audio Production, Streaming Media, Video Conferencing, Zoom

UF Health logoUF Health

OPS Salesforce Specialist

Gainesville, Florida, United States · On-site

$26/hr–$30/hr

Mid level

Classification Title: OPS Salesforce Specialist Job Description: The Lastinger Center for Learning is looking for a full-time OPS team member to support the Enrollment/Business Operations team. This is a as needed/ time …

Skills: Salesforce Administration, Java, Salesforce Flow, Apex, System Administration

UF Health logoUF Health

System AVP, Accreditation & Regulatory Affairs

Gainesville, Florida, United States · On-site

Senior+

Overview The System AVP, Accreditation & Regulatory Affairs provides enterprise leadership for accreditation readiness, regulatory compliance, and survey preparedness across UF Health. Reporting to the System Chief Nursi…

Skills: Accreditation Readiness, Regulatory Compliance, Survey Preparedness, Strategic Planning, Performance Monitoring

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Showing 1–20 of 346

Capstone Properties logo

Property Manager

Capstone Properties

Gainesville, Florida, United States • On-site

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Senior

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  • Full-time
  • bachelor degree
  • Posted 2d ago
  • ~40 hrs/week

Responsibilities

The Property Manager is responsible for the overall administrative and fiscal management of an apartment community, including staff supervision and budget oversight. Key duties include implementing leasing plans, ensuring facility maintenance, and maintaining compliance with Fair Housing laws.

Requirements

A bachelor's degree or equivalent and extensive property management experience are preferred. Candidates should possess strong financial, organizational, and communication skills, along with proficiency in MS Office.

Full job description

Description

The primary responsibility of the Property Manager, under the direct supervision of the Regional Manager, is the overall management of the apartment community. Areas of responsibility include fiscal oversight, program development and assessment, professional development, enforcement of rules and regulations, reporting, facility maintenance, assignments, leasing plan development and implementation, rent collection, delinquency oversight and office management. Depending upon the site, the position may supervise full-time staff, full-time maintenance and ground workers, part-time clerical and marketing assistants.

PRIMARY DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by the supervisory personnel.

  • Provides overall direction to the Capstone community.
  • Assumes accountability for the management and administrative operation of the facility, staff supervision, selection, training and evaluation, and policy enforcement.
  • Assists in the establishment of the goals and objectives of the site in conjunction with the President of Capstone Properties.
  • Coordinates the hiring, training, discipline and evaluation of the staff.
  • Monitors the operating budget, and provides recommendations regarding the development of the annual budget.
  • Processes and approves the staff payroll.
  • Oversees the professional staff in the implementation and enforcement of the rules and regulations of the community.
  • Responsible for thorough knowledge of management company policies and property community policies.
  • Responsible for complying with all state, federal and/or local laws relating to Fair Housing.
  • Performs administrative duties such as monthly reports, annual budget development, and purchase and supply requisitions.
  • Conducts the recruitment and publicity of position openings.
  • Conducts regular staff meetings, and individual employee meetings.
  • Documents all incidents and the appropriate follow-up and communicates to the appropriate personnel immediately when incidents occur. Handles all serious disciplinary cases.
  • Oversees the assessment, identification and appropriate response to the needs of the resident’s to include policy assessment, recommendations, and implementation of approved policy changes.
  • Assists with research for the Development Division, including an annual Assessment Survey. Utilizes this research in the development of programs, goals, and objectives for the respective community.
  • Coordinates efforts in safety and security awareness. Develops and distributes a brochure highlighting security policies for residents.
  • Acts as a liaison interfacing with university officials and other resources to meet community and resident needs and increase awareness to the Capstone community.
  • Communicates community benefits and desirability of residency through the implementation of the marketing and leasing plan.
  • Advances the philosophy of community service, and actively promotes it in staffing, programming, and through role modeling.
  • Clarifies, interprets and assists with the development of housing policies and procedures, and insures consistency of implementation.
  • Designs and implements new resident orientation programs.
  • Ensures the monthly collection and processing of rent including accounting entries, bank deposits, and delinquency follow-up.
  • Ensures a high quality facility through quick maintenance responses, high quality repairs, and a proactive interior and exterior maintenance programs.
  • Ensures a high quality site landscaping appearance through supervision and control of staff and vendor site work.
  • Conducts daily and periodic site and unit inspections to ensure an ongoing high quality of care.
  • Performs others tasks as assigned by the President of Capstone Properties.
  • Responsible for sending daily/weekly leasing reports, market surveys, and daily traffic reports.

Requirements

PREFERRED QUALIFICATIONS

  • Bachelor’s degree or equivalent
  • Extensive property management experience is required
  • Demonstrated understanding and strong commitment to cultural diversity
  • Strong financial, organizational, analytical and decision-making skills
  • Excellent communication, management and people skills
  • Working knowledge of MS Office programs to include Word, Excel and Outlook

Related keywords

Property ManagementApartment CommunityFiscal OversightFair HousingLeasingRent CollectionBudgetingFacility MaintenanceStaff TrainingPayrollMarket SurveysResident RelationsMS OfficeAdministrative OperationPolicy Enforcement

About Capstone Properties

LinkedInVisit site
Industry
Real Estate
Company size
11-50 employees
Founded
1991
Headquarters
Burlington, MA
LinkedIn followers
781

Regional New England based real estate company providing brokerage, management, development and acquisition services. Property types include office, retail, industrial and residential real estate. Clients include financial institutions and private investors and developers. Regional offices located in MA, RI and CT serving assets located in MA, RI CT and NH. Assignment include 2 million SF of management and brokerage assignments involving over 100 properties.

Offices: 5 Burlington Woods, Suite 103, Burlington, MA 01803, US · 180 Westminster Street, Providence, RI 02903, US

Residential & Commercial Property and Facility ManagementInvestment Sales & Commercial Brokerage (including tenant representation)Acquisition & Development Consultingand Work-outTrustee and Motgagee in Possession ServicesLendingProperty ManagementFinancial ServicesReal Estate
View all jobs at Capstone Properties

Frequently asked questions

How many Administrative jobs are open in Gainesville, FL right now?

There are currently 346 open administrative positions in Gainesville, FL listed on Clera. New openings are added daily as companies post roles.

Which companies are hiring for Administrative roles in Gainesville, FL?

Companies currently hiring include UF Health, Florida Department of Agriculture and Consumer Services, City Wide Facility Solutions, Santa Fe College Business Programs, Forefront Dermatology, among others. Browse the listings above to see every active employer.

Are there remote or hybrid Administrative jobs in Gainesville, FL?

Yes — 21 of the 346 open administrative positions offer remote or hybrid work (9 remote, 12 hybrid).

How do I apply for Administrative jobs in Gainesville, FL?

Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.

Administrative jobs in other cities

New York, NYHouston, TXChicago, ILLos Angeles, CAPhoenix, AZAustin, TXDallas, TXWashington, DCAtlanta, GABoston, MA

Other jobs in Gainesville, FL

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