How many Administrative jobs are open in Gainesville, FL right now?

There are currently 345 open administrative positions in Gainesville, FL listed on Clera. New openings are added daily as companies post roles.

Which companies are hiring for Administrative roles in Gainesville, FL?

Companies currently hiring include UF Health, Florida Department of Agriculture and Consumer Services, City Wide Facility Solutions, Santa Fe College Business Programs, Forefront Dermatology, among others. Browse the listings above to see every active employer.

Are there remote or hybrid Administrative jobs in Gainesville, FL?

Yes — 21 of the 345 open administrative positions offer remote or hybrid work (9 remote, 12 hybrid).

How do I apply for Administrative jobs in Gainesville, FL?

Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.

Administrative Jobs in Gainesville, FL (Now Hiring) — 345 open — Page 5

UF Health

Research Administrator III

Gainesville, Florida, United States · On-site

$61k–$99k/yr

Mid level

Classification Title: Research Administrator III Classification Minimum Requirements: Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and ex…

Skills: Grant Administration, Contract Administration, Budget Preparation, Financial Reporting, Compliance Monitoring

UF Health

AST DIR, Educ/Training Prgms

Gainesville, Florida, United States · On-site

$82k–$85k/yr

Mid level

Classification Title: Assistant Director, Educ/Training Prgms Classification Minimum Requirements: Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate are…

Skills: Program Leadership, Student Development, Career Coaching, Relationship Management, Curriculum Development

Santa Fe College

Educational Aide, Student Activities

Gainesville, Florida, United States · On-site

Entry level

Job Description Summary The application deadline for this position is 11:59pm EST on July 17, 2026. Student Life serves as the hub for students at Santa Fe College and is comprised of student activities, student clubs an…

Skills: Event Facilitation, Hospitality Services, Marketing Material Preparation, Collaboration, Professional Communication

UF Health

Emergency Management Coord

Gainesville, Florida, United States · On-site

$60k–$65k/yr

Mid level

Classification Title: Emergency Management Coord Classification Minimum Requirements: Bachelor's degree in an appropriate area and a minimum of two years of relevant experience. Job Description: Development and implement…

Skills: Emergency Planning, Plan Execution, Resource Planning, Communication Programs, Project Management

UF Health

Federal Work Study Library Student Assistant, Education Library

Gainesville, Florida, United States · On-site

Entry level

Classification Title: Federal Work Study Library Student Assistant, Education Library Classification Minimum Requirements: N/A Job Description: The position begins in Fall 2026 semester, with the option to continue worki…

Skills: Customer Service, Communication Skills, Detail Oriented, Independent Work, Punctuality

UF Health

Clinical Research Assistant

Gainesville, Florida, United States · On-site

$20/hr–$23/hr

Entry level

Classification Title: Clinical Research Assistant Classification Minimum Requirements: High School Diploma and one year of appropriate experience; or an equivalent combination of education and experience. Job Description…

Skills: Data Entry, Patient Screening, Informed Consent, REDCap, Microsoft Excel

UF Health

Associate Director, Residence Life & Education

Gainesville, Florida, United States · On-site

$80k–$85k/yr

Senior

Classification Title: Aso Dir,Univ Housing Res Life Classification Minimum Requirements: Master’s degree in appropriate area of specialization and four years of appropriate experience or a bachelor’s degree in appropriat…

Skills: Strategic Leadership, Crisis Management, Student Development Theory, Budget Management, Conflict Resolution

UF Health

Senior Associate Dean & Full Professor

Gainesville, Florida, United States · On-site

Senior+

Classification Title: Senior Associate Dean & Full Professor Classification Minimum Requirements: Ph.D. in Engineering or a related field Rank of Full Professor Proven record of scholarship, research, innovation, and lea…

Skills: Academic Leadership, Strategic Planning, Research Administration, Faculty Affairs, Resource Management

Landmark Properties, Inc.

Community Ambassador - The Standard at Gainesville

Gainesville, Florida, United States · On-site

Entry level$300M raised

Job Description The Community Ambassador is at the forefront of the community and responsible for delivering exceptional service to prospective and current residents to help maximize occupancy year over year. This role w…

Skills: Leasing, Marketing, Customer Service, Lead Generation, Social Media Marketing

UF Health

Email Marketing Specialist (Enrollment Marketing & Communications)

Gainesville, Florida, United States · On-site

Entry level

Classification Title: Communications Specialist Classification Minimum Requirements: Bachelor's degree in an appropriate area and one year of relevant experience, or an equivalent combination of education and experience.…

Skills: Email Marketing, CRM Management, Audience Segmentation, Marketing Automation, Data Analysis

UF Health

Admissions Officer I (Admissions Operations)

Gainesville, Florida, United States · On-site

Entry level

Classification Title: Admissions Officer I Classification Minimum Requirements: Bachelor’s degree; or an equivalent combination of education and experience. Job Description: The University of Florida is seeking a detail-…

Skills: Application Processing, Data Analysis, Customer Service, Residency Classification, Slate

UF Health

Accounting Specialist

Gainesville, Florida, United States · On-site

Entry level

Classification Title: Accounting Specialist Classification Minimum Requirements: A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of educati…

Skills: Billing Operations, Financial Reconciliation, Crystal Reports, Data Analysis, Customer Account Management

UF Health

Procurement Agent III

Gainesville, Florida, United States · On-site

$72k–$80k/yr

Senior

Classification Title: Procurement Agent III Classification Minimum Requirements: Bachelor's degree in an appropriate area and five years of relevant experience; or an equivalent combination of education and experience. J…

Skills: Contract Negotiation, Procurement, Vendor Management, Compliance Analysis, Public Solicitation

UF Health

University Auditorium Facility Attendant

Gainesville, Florida, United States · On-site

Entry level

Classification Title: University Auditorium Facility Attendant Classification Minimum Requirements: High School Diploma or GED Candidates are employed on a part-time basis, up to 20 hours per week. Ability to speak and w…

Skills: Customer Service, Facility Management, Event Management, Security Monitoring, Communication

UF Health

OPS Clinical Service Representative

Gainesville, Florida, United States · On-site

$17/hr–$17/hr

Entry level

Classification Title: OPS Time-Limited Classification Minimum Requirements: High School diploma or equivalent. Job Description: The Department of Oral and Maxillofacial Surgery at the College of Dentistry is seeking appl…

Skills: Appointment Coordination, Insurance Verification, Patient Communication, Office Procedures, Basic Math

UF Health

Clinical Coder II

Gainesville, Florida, United States · On-site

$22/hr–$25/hr

Mid level

Classification Title: Clinical Coder II Classification Minimum Requirements: High school diploma or equivalent and three years of professional medical coding experience. Appropriate college coursework or vocational/techn…

Skills: Medical Coding, Charge Entry, CPT Coding, ICD-10 Coding, HCPCS Coding

UF Health

Research Administrator II/III

Gainesville, Florida, United States · On-site

$58k–$75k/yr

Mid level

Classification Title: Research Administrator II/III Classification Minimum Requirements: Level II: Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of educa…

Skills: Grant Administration, Contract Administration, Budget Monitoring, Proposal Development, Compliance Monitoring

Florida Department of Agriculture and Consumer Services

REHABILITATION TECHNICIAN-BLIND (OPS) - 48006099

Alachua County, Florida, United States · On-site

Mid level

Requisition No: 879830 Agency: Department of Education Working Title: REHABILITATION TECHNICIAN-BLIND (OPS) - 48006099 Pay Plan: Temp Position Number: 48006099 Salary: $18.51/.hr Posting Closing Date: 08/01/2026 Total Co…

Skills: Case Management, Intake Services, Data Entry, Professional Communication, Knowledge of Eye Conditions

Santa Fe College

Work Study, Human Resources

Gainesville, Florida, United States · On-site

Entry level

Job Description Summary The Human Resources Department assists employees in accessing information regarding employment, recruitment, retention, discipline, development and benefits. This student position provides critica…

Skills: Customer Service, Clerical Support, Confidentiality, Multitasking, Records Management

UF Health

Administrative Specialist II - TCV Surgery

Gainesville, Florida, United States · On-site

$67k–$72k/yr

Mid level

Classification Title: Administrative Specialist II Classification Minimum Requirements: Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experie…

Skills: Budget Management, Personnel Recruitment, Financial Record Keeping, Administrative Coordination, Travel Coordination

Classification Title:	Research Administrator III
Classification Minimum Requirements:	Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.
Job Description:	Works closely with stakeholders in connection with management of research grants and grant-related funds. a. Works in partnership with CVM Research office to ensure grant proposals meet appropriate administrative and budgetary requirements. b. Monitors grant fiscal records through the use of UF and VetMed systems, including but not limited to myUFL and UFIRST. c. Reviews grant transactions for accuracy and process correcting journal entries as needed. d. Monitors and adjust grant encumbrances frequently to maintain accurate balances. e. Analyzes grant accounts during their life cycle and reconcile as needed at each milestone. Serves as liaison between CVM Faculty PIs, their support staff, the Department of Sponsored Programs, the Contracts and Grants Office, and the College Research office. a. Assists principal investigators with submissions, budget preparation and revisions, award modifications in UFIRST and other reporting documents. b. Provides regular communication and support for PI’s, PI support staff, and PI department staff by preparing reports and meeting regularly to review the status of projects. c. Support compliance by reviewing budgets and other submission documents and providing guidance and counsel for the stewardship of sponsored research funds and ensuring University policies and processes, Federal Uniform Administrative Requirements (2.CFR 200), and sponsor requirements and expectations are met. d Support compliance in all other areas related to grant and contract management, including compliance registrations, safety and environmental health issues, internal protocols, conflicts of interest, etc., as related to proposal submission. e. Maintain authoritative knowledge of Uniform Guidance and other relevant grant regulatory requirements. f. Resolve mid-size compliance-related proposal issues and work with leadership on larger issues, as well as act as a resource for other staff. g. Review and consult on cost share and budget items requiring CAS exemptions. Monitors projects for appropriate purchases, personnel distributions, expiration dates, remaining balances, and IACUC/IRB protocols. Make sure all payroll and cost sharing commitments are properly recorded. a. Consults with college stakeholders to provide appropriate support for effort tracking and serves as knowledge leader for effort related training. Oversees all aspects of research-related payroll distributions. Has signing authority for payroll distribution-retro requests (PDRR) and payroll cost transfer forms. b. Assists PI’s and college stakeholders with budget submissions, revisions, and no-cost extensions as necessary. c. Provides grant accounting for CVM departments, principal investigators, and University core offices to ensure compliance. d. Tracks all financial activity on award and provides basic accounts payable human resource/payroll support. e. Review and monitor effort and communicate with department and PI to accurately record and verify effort reporting. f. Assists PIs with monitoring and preparation of reports to sponsoring agencies Works with stakeholders including vendors, purchasing, disbursements, sponsored research, contracts and grants, faculty and staff to resolve grant-related issues. a. Advises principal investigators and college stakeholders on university, state and federal guidelines governing expenditures and other award activities; provide financial reports to investigators and departments to assist in award oversight. b. Works with UF Contracts and Grants to close-out projects, including but not limited to residual account transfers, maintaining payment records from sponsors, assisting with data requests and reports, and maintaining subcontract records.
Expected Salary:	$61,000 - $99,000 / annually
Required Qualifications:	Bachelors degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.
Preferred:	1.Experience with PeopleSoft, MS Office, UFIRST, myInvestigator, Enterprise Analytics, e-RA Commons (NIH) and UF fund accounting experience. 2. Strong customer service and team-centric skills, experience working with diverse personalities. 3. Ability to communicate effectively and courteously, both written and verbally and work with the public in a tactful and courteous manner. 4. Extensive knowledge of Uniform Guidance, and all other policies and procedures related to sponsored programs including all state, national, and international partners. 5. Strong problem-solving ability and attention to detail. 6 Ability to plan, organize and coordinate work assignments. 7. Ability to operate Windows-based and character-driven programs. 8. Knowledge of State, UF and College of Veterinary Medicine rules and procedures. 9. Certified Research Administrator
Special Instructions to Applicants:	In order to be considered, you must upload your cover letter, resume, and list of references. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This is a time limited position.
Health Assessment Required:	No

Classification Title:

Research Administrator III

Classification Minimum Requirements:

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Job Description:

Works closely with stakeholders in connection with management of research grants and grant-related funds.
a. Works in partnership with CVM Research office to ensure grant proposals meet appropriate administrative and budgetary requirements.
b. Monitors grant fiscal records through the use of UF and VetMed systems, including but not limited to myUFL and UFIRST.
c. Reviews grant transactions for accuracy and process correcting journal entries as needed.
d. Monitors and adjust grant encumbrances frequently to maintain accurate balances.
e. Analyzes grant accounts during their life cycle and reconcile as needed at each milestone.

Serves as liaison between CVM Faculty PIs, their support staff, the Department of Sponsored Programs, the Contracts and Grants Office, and the College Research office.
a. Assists principal investigators with submissions, budget preparation and revisions, award modifications in UFIRST and other reporting documents.
b. Provides regular communication and support for PI’s, PI support staff, and PI department staff by preparing reports and meeting regularly to review the status of projects.
c. Support compliance by reviewing budgets and other submission documents and providing guidance and counsel for the stewardship of sponsored research funds and ensuring University policies and processes, Federal Uniform Administrative Requirements (2.CFR 200), and sponsor requirements and expectations are met.
d Support compliance in all other areas related to grant and contract management, including compliance registrations, safety and environmental health issues, internal protocols, conflicts of interest, etc., as related to proposal submission.
e. Maintain authoritative knowledge of Uniform Guidance and other relevant grant regulatory requirements.
f. Resolve mid-size compliance-related proposal issues and work with leadership on larger issues, as well as act as a resource for other staff.
g. Review and consult on cost share and budget items requiring CAS exemptions.

Monitors projects for appropriate purchases, personnel distributions, expiration dates, remaining balances, and IACUC/IRB protocols. Make sure all payroll and cost sharing commitments are properly recorded.
a. Consults with college stakeholders to provide appropriate support for effort tracking and serves as knowledge leader for effort related training. Oversees all aspects of research-related payroll distributions. Has signing authority for payroll distribution-retro requests (PDRR) and payroll cost transfer forms.
b. Assists PI’s and college stakeholders with budget submissions, revisions, and no-cost extensions as necessary.
c. Provides grant accounting for CVM departments, principal investigators, and University core offices to ensure compliance.
d. Tracks all financial activity on award and provides basic accounts payable human resource/payroll support.
e. Review and monitor effort and communicate with department and PI to accurately record and verify effort reporting.
f. Assists PIs with monitoring and preparation of reports to sponsoring agencies

Works with stakeholders including vendors, purchasing, disbursements, sponsored research, contracts and grants, faculty and staff to resolve grant-related issues.
a. Advises principal investigators and college stakeholders on university, state and federal guidelines governing expenditures and other award activities; provide financial reports to investigators and departments to assist in award oversight.
b. Works with UF Contracts and Grants to close-out projects, including but not limited to residual account transfers, maintaining payment records from sponsors, assisting with data requests and reports, and maintaining subcontract records.

Expected Salary:

$61,000 - $99,000 / annually

Required Qualifications:

Bachelors degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred:

1.Experience with PeopleSoft, MS Office, UFIRST, myInvestigator, Enterprise Analytics, e-RA Commons (NIH) and UF fund accounting experience.
2. Strong customer service and team-centric skills, experience working with diverse personalities.
3. Ability to communicate effectively and courteously, both written and verbally and work with the public in a tactful and courteous manner.
4. Extensive knowledge of Uniform Guidance, and all other policies and procedures related to sponsored programs including all state, national, and international partners.
5. Strong problem-solving ability and attention to detail.
6 Ability to plan, organize and coordinate work assignments.
7. Ability to operate Windows-based and character-driven programs.
8. Knowledge of State, UF and College of Veterinary Medicine rules and procedures.
9. Certified Research Administrator

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and list of references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time limited position.

Health Assessment Required:

Administrative Jobs in Gainesville, FL (Now Hiring) — 345 open — Page 5

Research Administrator III

AST DIR, Educ/Training Prgms

Educational Aide, Student Activities

Emergency Management Coord

Federal Work Study Library Student Assistant, Education Library

Clinical Research Assistant

Associate Director, Residence Life & Education

Senior Associate Dean & Full Professor

Community Ambassador - The Standard at Gainesville

Email Marketing Specialist (Enrollment Marketing & Communications)

Admissions Officer I (Admissions Operations)

Accounting Specialist

Procurement Agent III

University Auditorium Facility Attendant

OPS Clinical Service Representative

Clinical Coder II

Research Administrator II/III

REHABILITATION TECHNICIAN-BLIND (OPS) - 48006099

Work Study, Human Resources

Administrative Specialist II - TCV Surgery

Research Administrator III

Tired of cold applications?

Responsibilities

Requirements

Full job description

Related keywords

About UF Health

Frequently asked questions

How many Administrative jobs are open in Gainesville, FL right now?

Which companies are hiring for Administrative roles in Gainesville, FL?

Are there remote or hybrid Administrative jobs in Gainesville, FL?

How do I apply for Administrative jobs in Gainesville, FL?

Administrative jobs in other cities

Other jobs in Gainesville, FL

Browse more

Tools

Explore

Platform

Clera

Tools

Explore

Platform

Clera