Gainesville, Florida, United States · On-site
$67k–$72k/yr
Classification Title: Administrative Specialist II Classification Minimum Requirements: Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experie…
Skills: Budget Management, Personnel Recruitment, Financial Record Keeping, Administrative Coordination, Travel Coordination
Gainesville, Florida, United States · On-site
Classification Title: Senior Associate Dean & Full Professor Classification Minimum Requirements: Ph.D. in Engineering or a related field Rank of Full Professor Proven record of scholarship, research, innovation, and lea…
Skills: Academic Leadership, Strategic Planning, Research Administration, Faculty Affairs, Resource Management
Gainesville, Florida, United States · On-site
$40k–$42k/yr
Requisition No: 879909 Agency: Department of Health Working Title: HEALTH SERVICES ANALYST D - 64081156 Pay Plan: Career Service Position Number: 64081156 Salary: $40,320.81 - $42,200.12 Posting Closing Date: 07/27/2026 …
Skills: Data Analysis, Compliance Monitoring, Electronic Reporting, Quality Assurance, CareWare
Gainesville, Florida, United States · On-site
Job Description Summary The Educational Aide for Health Sciences supports and assists faculty, staff, visitors, and students at the Health Sciences Advising front desk. Hours are Monday - Friday from 8am-12pm. Job Descri…
Skills: Customer Service, Administrative Support, Communication, Organization, Time Management
Gainesville, Florida, United States · On-site
Requisition No: 879973 Agency: State Courts System Working Title: JUDICIAL ASSISTANT - COUNTY COURT - 22008221 Pay Plan: St.Crts Syst PIB Position Number: 22008221 Salary: $45,949.20 Posting Closing Date: 07/28/2026 Tota…
Skills: Administrative Management, Court Procedures, Calendar Management, Case File Review, Written Communication
Gainesville, Florida, United States · On-site
Job Description Summary Job Description If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florid…
Gainesville, Florida, United States · On-site
Overview Plays a vital role in ensuring smooth and efficient office operations within the health system by managing documentation, communication, and administrative support tasks. Organizes files, handles correspondence,…
Skills: Document Handling, Correspondence, Scheduling, Record Maintenance, Financial Document Processing
Gainesville, Florida, United States · On-site
On-Site ManagerPosition Summary The On-Site Manager is responsible for client retention, contract compliance, operational oversight, quality assurance, and team leadership within an assigned territory. This role serves a…
Skills: Client Retention, Contract Compliance, Operational Oversight, Quality Assurance, Team Leadership
Gainesville, Florida, United States · On-site
Shift: Monday - Friday, 4:30pm - 1:00am Responsible for providing support and supervision over multiple locations while partnering with service providers to deliver exemplary customer service to our clients. ESSENTIAL FU…
Skills: Supervision, Customer Service, Safety Training, Cleaning Techniques, Inspection
Gainesville, Florida, United States · On-site
$15/hr–$17/hr
Classification Title: OPS Event Staff Classification Minimum Requirements: High school diploma or GED. This position is open to all UF students eligible to work on campus. Employment is through student Other Personnel Se…
Skills: Customer Service, Access Control, Event Production, Emergency Response, Crowd Management
Gainesville, Florida, United States · On-site
$60k–$62k/yr
Classification Title: AST DIR, Career Services Classification Minimum Requirements: Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four year…
Skills: Career Development, Career Counseling, Data Analysis, Technology Systems Administration, Public Speaking
Gainesville, Florida, United States · On-site
$22/hr–$23/hr
Classification Title: Human Resources Generalist I Classification Minimum Requirements: Bachelor's degree in an appropriate area; or an equivalent combination of education and experience. Job Description: Academic Person…
Skills: Payroll Processing, Visa Administration, Personnel Management, Recruitment, Data Entry
Gainesville, Florida, United States · On-site
Classification Title: OPS HOURLY NON-SECRETARY CLERK - Substitute Teacher Classification Minimum Requirements: AA Degree required DCF Level 2 Background Check required Job Description: Substitute teachers report to the P…
Skills: Oral Communication, Written Communication, Instructional Planning, Classroom Management, Punctuality
Gainesville, Florida, United States · On-site
$15/hr–$17/hr
Classification Title: OPS Classification Minimum Requirements: Must be at least 18 years of age UF Student Assistant This position is open to all students eligible to work on campus and will be employed through student O…
Skills: Content Creation, Cybersecurity Awareness, Event Coordination, Web Content Management, Written Communication
Gainesville, Florida, United States · On-site
$14/hr–$14/hr
Job DetailsJob Location: Tacachale Center - Gainesville, FL 32609Position Type: Part TimeSalary Range: $14.00 - $14.00 HourlyJob Shift: Days Monday- FridayJanitor (Part-Time) Challenge Enterprises of North Florida, Inc. …
Skills: Cleaning, Sanitation, Facility Maintenance, Chemical Handling, Customer Service
Gainesville, Florida, United States · On-site
$55k–$62k/yr
Classification Title: Research Coordinator II Classification Minimum Requirements: Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience. …
Skills: Project Management, Grant Administration, Budgeting, Event Coordination, Interpersonal Communication
Gainesville, Florida, United States · On-site
Classification Title: Library Assistant I Classification Minimum Requirements: High school diploma or equivalent and six months of library or related clerical/customer service experience. Job Description: The Library Ass…
Skills: Circulation Desk Operations, Customer Service, Library Management Systems, Bibliographic Record Updating, Shelving
Gainesville, Florida, United States · On-site
$21/hr–$23/hr
Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience. Job Description: Track changes in the College’s space utiliz…
Skills: Space Utilization Tracking, Database Management, Project Coordination, Budget Oversight, Vendor Communication
Gainesville, Florida, United States · On-site
$53k–$63k/yr
Classification Title: Academic & Faculty Affairs Support Coordinator- College of Nursing Classification Minimum Requirements: Bachelor's degree and three years of relevant experience; or an equivalent combination of educ…
Skills: Faculty Scheduling, Academic Operations, Clinical Placement Coordination, Accreditation Support, Workload Administration
Gainesville, Florida, United States · On-site
Classification Title: Admissions Officer II Classification Minimum Requirements: Master's degree in an appropriate area; or a bachelor's degree in an appropriate area and one year of relevant experience. Job Description:…
Skills: Event Planning, Budget Management, Stakeholder Engagement, Admissions Counseling, Holistic Application Review
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Coordinates administrative and fiscal activities for the Divisions of Thoracic and Cardiovascular Surgery, including budget management and personnel recruitment. Provides high-level support to faculty and leadership while overseeing office staff and satellite location operations.
Requires a bachelor's degree and at least three years of relevant experience or an equivalent combination of education and experience. Proficiency in Microsoft Office and Adobe is preferred along with the ability to manage financial records and negotiate contracts.
| Classification Title: |
Administrative Specialist II |
|---|---|
| Classification Minimum Requirements: |
Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience. |
| Job Description: |
Coordinate administrative activities of the Divisions of Thoracic Surgery and Cardiovascular Surgery. Evaluate salaries and recruit personnel for 2 TEAMS positions and facilitate interviews for 14 mid-level providers that are paid on a UF Health Shands salary line. Manage and monitor employee work hours. Approve payable time for division employees. Anticipate and fill secretarial and equipment needs for new faculty members as well as completing all forms required by the university. Ensure that all division personnel are in compliance with university rules and regulations. Prepare and coordinate itineraries and meetings for faculty recruitment. Prepare and coordinate faculty meetings and other meetings as necessary. Serve as back-up to the program assistant in preparing monthly call schedule for entire division. Coordinate travel encumbrances and flight plans, etc., before trips. Process travel vouchers for reimbursement upon traveler's return for the division chief, other faculty members, fellows, and support staff. Maintain records of annual leave and sick time and submit leave slips for all exempt staff and faculty. Track and monitor time away for up to 15-division faculty members ensuring that clinics and operating rooms are notified of absences in order to close or reduce staffing for clinics and/or operating. Coordinate purchase of equipment and supplies and maintain documentation of goods and services. Negotiate all equipment repairs. Compile data for Annual Report, including research, presentations, publications and service and submit in appropriate form. May occasionally, as required, operate a motor vehicle for business purposes, including but not limited to activities such as chauffeuring faculty recruits or visiting service vendors. Supervises program assistant and any ad hoc staff assigned to the division office. Approves payable time for division time and monitors work hours. Functions as primary administrative contact for the CardioVascular Integrated and Academic Program (CV-ICAP) as well as the satellite offices at Halifax Hospital in Daytona Beach, FL and Leesburg, FL. Responsible for the administrative support for faculty recruiting for all open faculty positions in the Division of Thoracic and Cardiovascular Surgery. Implement follow-up system to maintain communication for current faculty and faculty applicants. Provides administrative support and assistance to the Chief and other faculty members in their role as office holder in national societies and associations. Serves as the resource person for other officers in these organizations, compiling data from files and databases as needed. Submits bills to organizations for reimbursement of department expenses. Coordinates agendas for visiting faculty and recruits, including overseeing travel arrangements and ensuring that visitors are compliant with HIPAA and other University requirements where appropriate. Functions as primary administrative contact for the CardioVascular Integrated and Academic Program (CV-ICAP) as well as the satellite offices at Halifax Hospital in Daytona Beach, FL and Leesburg, FL. Responsible for the administrative support for faculty recruiting for all open faculty positions in the Division of Thoracic and Cardiovascular Surgery. Implement follow-up system to maintain communication for current faculty and faculty applicants. Provides administrative support and assistance to the Chief and other faculty members in their role as office holder in national societies and associations. Serves as the resource person for other officers in these organizations, compiling data from files and databases as needed. Submits bills to organizations for reimbursement of department expenses. Coordinates agendas for visiting faculty and recruits, including overseeing travel arrangements and ensuring that visitors are compliant with HIPAA and other University requirements where appropriate. |
| Expected Salary: |
$67,000 - $72,000 |
| Required Qualifications: |
Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience. |
| Preferred: |
Ability to represent the Divisions, make decisions and judgments when necessary. Ability to maintain strict confidentiality. Ability to multi-task. Proficiency in Microsoft Office including: Outlook, Word, Powerpoint, Excel and Access. Proficiency in Adobe. Ability to multi-task
|
| Special Instructions to Applicants: |
In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. |
| Health Assessment Required: | No |
World-class academic health center in Florida.
University of Florida Health is a world-class academic health center in Florida, encompassing hospitals, physician practices, colleges, centers, institutes, programs and services across northeast and north-central Florida. UF Health represents the shared vision and commitment to patient care excellence of more than 22,000 employees of the University of Florida Health Science Center and UF Health Shands health care system.
Offices: 1600 SW Archer Rd, Gainesville, FL 32608, US · 1515 SW Archer Road, Gainesville, FL 32608, US · 1600 SW Archer Road, Gainesville, FL 32608, US · 655 West 8th Street, Jacksonville, FL 32209, US
There are currently 346 open administrative positions in Gainesville, FL listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include UF Health, Florida Department of Agriculture and Consumer Services, City Wide Facility Solutions, Santa Fe College Business Programs, Forefront Dermatology, among others. Browse the listings above to see every active employer.
Yes — 21 of the 346 open administrative positions offer remote or hybrid work (9 remote, 12 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
