Administrative Jobs in Gainesville, FL (Now Hiring) — 517 open — Page 7

Clinical Financial Counselor

Gainesville, Florida, United States · On-site

$20/hr–$22/hr

Entry level

Classification Title: Clinical Financial Counselor Classification Minimum Requirements: High school diploma or equivalent and one year of related experience and/or training, including customer service; or an equivalent c…

Skills: Financial counseling, Insurance verification, Patient scheduling, Medical billing, Customer service

DriveTime

Sales & Operations Advisor

Gainesville, Florida, United States · On-site

Mid level

What’s Under the Hood DriveTime Family of Brands is the largest privately owned used car sales finance & servicing company in the nation. Headquartered in Tempe, Arizona and Dallas, Texas, we create opportunities and imp…

Skills: Sales Cycle Management, Customer Relationship Management, Inventory Management, Negotiation, Retail Operations

VyStar Credit Union

Relationship Specialist I

Gainesville, Florida, United States · On-site

Entry level$200M raised

At VyStar, we offer competitive pay, an excellent benefit package that includes a 401(k) Plan, an extensive paid technical and on-the-job training program, and tuition reimbursement--available to all full and part time e…

Skills: Customer service, Sales, Communication skills, Active listening, Critical thinking

UF Health

Sterile Equipment Technician

Gainesville, Florida, United States · On-site

$16/hr–$17/hr

Entry level

Classification Title: Sterile Equipment Technician Classification Minimum Requirements: High school diploma or equivalent Job Description: The University of Florida, College of Dentistry is searching for a Sterile Equipm…

Skills: Sterilization, Dental instrument maintenance, Axium software, INFO-DOT process, Inventory management

Florida Department of Agriculture and Consumer Services

SOCIAL SERVICES COUNSELOR - 67016466

Gainesville, Florida, United States · On-site

$39k–$43k/yr

Entry level

Requisition No: 883073 Agency: Agency for Persons with Disabilities Working Title: SOCIAL SERVICES COUNSELOR - 67016466 Pay Plan: Career Service Position Number: 67016466 Salary: $1,514.10 - $1,665.51 Biweekly Posting Cl…

Skills: Social services, Case management, Advocacy, Record keeping, Problem-solving

UF Health

GATORONE Guest Service Associate

Gainesville, Florida, United States · On-site

Entry level

Classification Title: GATORONE Guest Service Associate Minimum Requirements Flexibility to work at least 2 hours in the mornings (between 8am-12pm) on Tuesdays and Thursdays is preferred. Valid Florida Driver License. Jo…

Skills: Customer service, Data entry, Microsoft Office, Microsoft Excel, Communication

UF Health

OPS Research Technician

Gainesville, Florida, United States · On-site

$17/hr–$19/hr

Entry level

Classification Title: OPS - Research Technician Classification Minimum Requirements: High school diploma and 3 years of relevant experience or Bachelor’s degree in a related field and at least 1 year of relevant experien…

Skills: Mouse colony management, Tissue harvesting, Western blots, Immunofluorescence, Molecular cloning

UF Health

Education/Training Spec II

Gainesville, Florida, United States · On-site

$57k–$62k/yr

Mid level

Classification Title: Education/Training Spec II Job Description: The University of Florida TREEO Center is seeking a motivated and detail-oriented professional to serve as an Education/Training Specialist II. This posit…

Skills: Program coordination, Training logistics, Administrative support, Student communication, Client relations

UF Health

Associate Director of Annual Giving, Digital Philanthropy

Gainesville, Florida, United States · On-site

$67k–$72k/yr

Mid level

Classification Title: ASO DIR, Annual Giving Classification Minimum Requirements: Master’s degree in an appropriate area of specialization and one year of appropriate experience in annual giving or related field; or a ba…

Skills: Annual giving, Digital fundraising, Crowdfunding, Campaign strategy, Project management

Centurion Health

Regional Desktop Support Technician (83098)

Gainesville, Florida, United States · On-site

Entry level

Job DetailsJob Location: Gainesville, FL - Gainesville, FLPosition Type: Full-TimeEducation Level: High School Diploma/GEDTravel Percentage: Up to 50% Job Shift: DayJob Category: Administrative & ClericalCenturion is a l…

Skills: Desktop Support, Hardware Troubleshooting, Network Support, Printer Troubleshooting, Active Directory

UF Health

Construction Project Mgr. III

Gainesville, Florida, United States · On-site

$90k–$100k/yr

Mid level

Classification Title: Construction Project Mgr. III Classification Minimum Requirements: Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in architecture, engineering, p…

Skills: Project management, Budgeting, Construction management, Contract negotiation, Scheduling

UF Health

Background Investigator

Gainesville, Florida, United States · On-site

$24/hr–$25/hr

Entry level

Classification Title: Administrative Assistant I Classification Minimum Requirements: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Job De…

Skills: Background investigations, Data entry, Record keeping, Compliance, Interviewing

City of Gainesville

Police Records Technician

Gainesville, Florida, United States · On-site

$19/hr–$29/hr

Entry level

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account. Make a diﬀerence in the community you live in! As a Community Builde…

Skills: Records management, Clerical work, Data entry, Teletype operations, NCIC/FCIC functions

UF Health

Coordinator Clinical | Clinical Decision Unit | Full Time | Variable

Gainesville, Florida, United States · On-site

Mid level

Overview Serves as a clinical and administrative support to the Nurse Manager on a designated unit to ensure the delivery of professional and outcomes-focused care. Accountable for daily staffing and unit-based follow-up…

Skills: Clinical leadership, Nursing administration, Patient care management, Staff development, Performance evaluation

UF Health

Medical Assistant | Traveling Staff | Day Shift | Full-time

Gainesville, Florida, United States · On-site

Entry level

Overview The Medical Assistant provides patient care in a physician's office setting under the direct responsibility of a licensed physician. Clinical skills performed are within the scope of a Medical Assistant as defin…

Skills: Patient care, Clinical skills, Multitasking, Problem-solving, Teamwork

LV Collective

Marketing & Partnerships Intern | Rambler Gainesville

Gainesville, Florida, United States · Hybrid

Entry level$134M raised

Are you a socially savvy college student who has strong project management skills and a desire to bring ideas to life? Do you live for building new relationships and believe in the power of influence? Do you thrive in a …

Skills: Project management, Recruiting, Event planning, Marketing, Social media management

UF Health

Dental Assistant I

Gainesville, Florida, United States · On-site

$16/hr–$18/hr

Entry level

Classification Title: Dental Assistant I Classification Minimum Requirements: High school diploma and one year of appropriate experience and Basic Life Support (BLS) certification. Appropriate college course work or voca…

Skills: Chairside assistance, X-ray development, Oral hygiene instruction, Dental record maintenance, Clinical equipment maintenance

Compass Group

ACCOUNTING COORDINATOR

Gainesville, Florida, United States · On-site

$19/hr–$22/hr

Entry level$2.5B raised

Position Title: ACCOUNTING COORDINATOR - GAINESVILLE, FL Salary: $19 - $22 / hr Growth. Opportunity. Excellence. Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading …

Skills: Accounting, Reconciliation, Inventory management, Accounts payable, Accounts receivable

UF Health

Student Financial Aid Coordinator II (Outreach, Training, and Compliance)

Gainesville, Florida, United States · On-site

Mid level

Classification Title: Student Financial Aid CRD II Classification Minimum Requirements: Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two ye…

Skills: Financial Aid Counseling, Public Speaking, Presentation Skills, Customer Service, Regulatory Compliance

UF Health

Research Administrator I

Gainesville, Florida, United States · On-site

$25/hr–$28/hr

Entry level

Classification Title: Research Administrator I Classification Minimum Requirements: Bachelor's degree; or an equivalent combination of education and experience. Job Description: Award Setup, Modifications & Subawards Rev…

Skills: Research administration, Award management, Budget development, Compliance monitoring, Payroll management

Classification Title:	Clinical Financial Counselor
Classification Minimum Requirements:	High school diploma or equivalent and one year of related experience and/or training, including customer service; or an equivalent combination of education and experience.
Job Description:	The University of Florida College of Dentistry is accepting applications for a Clinical Financial Counselor. This position is assigned to the Department of Oral and Maxillofacial Surgery to provide financial counseling to patients for both clinical and operating room procedures, pre-certify and schedule all OR surgeries. Scheduling/Coordination of Care • Arranges the coordination of care with associated services at UF Health Shands, including the scheduling and pre-certification of all OR surgeries. This will include, but is not be limited to coordinating scheduling history and physical, pre-orthognathic work-up, and pre-surgical anesthesia appointments. • Responsible for scheduling history and physical, pre-orthognathic workup appointments, diagnostic testing (MRI, CT scan, etc.) for both clinical and hospital grade requests. • Responsible for posting OR cases on the SNAP board. • Responsible for updating the faculty Outlook calendars with OR cases. Financial Counselor • Interview and counsel patients who will or have been treated in Oral and Maxillofacial Surgery and Center for Implant Dentistry to determine financial status and/or insurance coverage. • Verify insurance coverage for each patient and determine if services to be provided are covered and/or non-covered according to individual insurance policies. • Verify account information in our computer system to ensure accuracy and update accounts as necessary. • Print proposal treatment plans for patients, knowledge of electronic billing, and print dental claim forms. • Responsible for entering treatment plans and charges into the system. • Responsible for communicating with various insurance companies to obtain all inpatient and outpatient surgery authorization approvals. • Works with Medicaid Portals for direct billing of all Medicaid dental or medical billing for the department. • Determines patients who are covered by HMO, PPO, or Worker’s Compensation. • The incumbent will insure that each HMO, PPO or Worker’s Compensation visit is pre-certified. • Verifies patient’s insurance information on Availity, MMA Medicaid plans, and commercial plans. • Determines deductible, co-payment and extent of coverage. • Notifies patients of any deductibles due and/or any co-payment not covered by their policy. • Notifies students, residents, and faculty of services which are authorized and monitors treatment plan to ensure that all procedures are performed according to agency guidelines. • Notifies students, residents and faculty of the amount of payment to be collected from the patient prior to treatment being provided. • Gather and verify copies of the patient’s insurance card and completes all forms required by third party payers. • Inputs insurance information into the computer system to ensure correct billing for treatment provided. • Create medical record number for dental patient in the UF Health Shands Epic scheduling network system. • Responsible for emailing residents the CPT codes, DX codes, and surgery dates to enter an Epic encounter to create the OR case. Answering OMFS Financial Office Phone lines. Assisting caller with financial questions regarding their accounts with both the oral surgery resident clinic and implant center (as needed). Assist with department insurance explanation of benefits review for posting accuracy, providing requested information timely and efficiently, claims filing in Inovalon, submitting adjustment and refund requests, as needed Other duties as assigned.
Expected Salary:	$20.00 - $22.00 per hour; commensurate with education and experience Benefits: The University of Florida offers low-cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available. Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans. UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period. UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various businesses and retailers! Explore UF’s plethora of benefit options here: TEAMS Benefits
Required Qualifications:	High school diploma or equivalent and one year of related experience and/or training, including customer service; or an equivalent combination of education and experience.
Preferred:	Knowledge of general office procedures and practices Working knowledge of basic math Able to plan, organize and coordinate work activities Able to follow instructions, written and verbal Able to communicate effectively Able to establish and maintain effective working relationships with others Able to review data for accuracy and completeness Knowledge of dental and medical terminology (basic terms at least)
Special Instructions to Applicants:	In order to be considered, you must upload your cover letter, resume and a list of three references. This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	Yes

Classification Title:

Clinical Financial Counselor

Classification Minimum Requirements:

High school diploma or equivalent and one year of related experience and/or training, including customer service; or an equivalent combination of education and experience.

Job Description:

The University of Florida College of Dentistry is accepting applications for a Clinical Financial Counselor. This position is assigned to the Department of Oral and Maxillofacial Surgery to provide financial counseling to patients for both clinical and operating room procedures, pre-certify and schedule all OR surgeries.

Scheduling/Coordination of Care
• Arranges the coordination of care with associated services at UF Health Shands, including the scheduling and pre-certification of all OR surgeries. This will include, but is not be limited to coordinating scheduling history and physical, pre-orthognathic work-up, and pre-surgical anesthesia appointments.
• Responsible for scheduling history and physical, pre-orthognathic workup appointments, diagnostic testing (MRI, CT scan, etc.) for both clinical and hospital grade requests.
• Responsible for posting OR cases on the SNAP board.
• Responsible for updating the faculty Outlook calendars with OR cases.

Financial Counselor
• Interview and counsel patients who will or have been treated in Oral and Maxillofacial Surgery and Center for Implant Dentistry to determine financial status and/or insurance coverage.
• Verify insurance coverage for each patient and determine if services to be provided are covered and/or non-covered according to individual insurance policies.
• Verify account information in our computer system to ensure accuracy and update accounts as necessary.
• Print proposal treatment plans for patients, knowledge of electronic billing, and print dental claim forms.
• Responsible for entering treatment plans and charges into the system.
• Responsible for communicating with various insurance companies to obtain all inpatient and outpatient surgery authorization approvals.
• Works with Medicaid Portals for direct billing of all Medicaid dental or medical billing for the department.
• Determines patients who are covered by HMO, PPO, or Worker’s Compensation.
• The incumbent will insure that each HMO, PPO or Worker’s Compensation visit is pre-certified.
• Verifies patient’s insurance information on Availity, MMA Medicaid plans, and commercial plans.
• Determines deductible, co-payment and extent of coverage.
• Notifies patients of any deductibles due and/or any co-payment not covered by their policy.
• Notifies students, residents, and faculty of services which are authorized and monitors treatment plan to ensure that all procedures are performed according to agency guidelines.
• Notifies students, residents and faculty of the amount of payment to be collected from the patient prior to treatment being provided.
• Gather and verify copies of the patient’s insurance card and completes all forms required by third party payers.
• Inputs insurance information into the computer system to ensure correct billing for treatment provided.
• Create medical record number for dental patient in the UF Health Shands Epic scheduling network system.
• Responsible for emailing residents the CPT codes, DX codes, and surgery dates to enter an Epic encounter to create the OR case.

Answering OMFS Financial Office Phone lines. Assisting caller with financial questions regarding their accounts with both the oral surgery resident clinic and implant center (as needed).

Assist with department insurance explanation of benefits review for posting accuracy, providing requested information timely and efficiently, claims filing in Inovalon, submitting adjustment and refund requests, as needed

Other duties as assigned.

Expected Salary:

$20.00 - $22.00 per hour; commensurate with education and experience

Benefits:

The University of Florida offers low-cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.

Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.

UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period.

UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various businesses and retailers!

Explore UF’s plethora of benefit options here: TEAMS Benefits

Required Qualifications:

High school diploma or equivalent and one year of related experience and/or training, including customer service; or an equivalent combination of education and experience.

Preferred:

Knowledge of general office procedures and practices
Working knowledge of basic math
Able to plan, organize and coordinate work activities
Able to follow instructions, written and verbal
Able to communicate effectively
Able to establish and maintain effective working relationships with others
Able to review data for accuracy and completeness
Knowledge of dental and medical terminology (basic terms at least)

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume and a list of three references.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

Yes

Frequently asked questions

How many Administrative jobs are open in Gainesville, FL right now?

There are currently 517 open administrative positions in Gainesville, FL listed on Clera. New openings are added daily as companies post roles.

Which companies are hiring for Administrative roles in Gainesville, FL?

Companies currently hiring include UF Health, City of Gainesville, Florida Department of Agriculture and Consumer Services, Santa Fe College Business Programs, SIMEDHealth, among others. Browse the listings above to see every active employer.

Are there remote or hybrid Administrative jobs in Gainesville, FL?

Yes — 25 of the 517 open administrative positions offer remote or hybrid work (9 remote, 16 hybrid).

How do I apply for Administrative jobs in Gainesville, FL?

Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.

Administrative Jobs in Gainesville, FL (Now Hiring) — 517 open — Page 7

Clinical Financial Counselor

Sales & Operations Advisor

Relationship Specialist I

Sterile Equipment Technician

SOCIAL SERVICES COUNSELOR - 67016466

GATORONE Guest Service Associate

OPS Research Technician

Education/Training Spec II

Associate Director of Annual Giving, Digital Philanthropy

Regional Desktop Support Technician (83098)

Construction Project Mgr. III

Background Investigator

Police Records Technician

Coordinator Clinical | Clinical Decision Unit | Full Time | Variable

Medical Assistant | Traveling Staff | Day Shift | Full-time

Marketing & Partnerships Intern | Rambler Gainesville

Dental Assistant I

ACCOUNTING COORDINATOR

Student Financial Aid Coordinator II (Outreach, Training, and Compliance)

Research Administrator I

Clinical Financial Counselor

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Frequently asked questions

How many Administrative jobs are open in Gainesville, FL right now?

Which companies are hiring for Administrative roles in Gainesville, FL?

Are there remote or hybrid Administrative jobs in Gainesville, FL?

How do I apply for Administrative jobs in Gainesville, FL?

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