Administrative Jobs in Gainesville, FL (Now Hiring) — 517 open — Page 8

Executive Assistant to the Dean - University of Florida College of Medicine

Gainesville, Florida, United States · On-site

Senior

Classification Title: Executive Assistant II Classification Minimum Requirements: Bachelor’s degree and five years of relevant experience or an equivalent combination of education and experience. Job Description: The Uni…

Skills: Executive support, Calendar management, Project coordination, Communication, Research

UF Health

Student Financial Aid Coordinator II (Outreach, Training, and Compliance)

Gainesville, Florida, United States · On-site

Mid level

Classification Title: Student Financial Aid CRD II Classification Minimum Requirements: Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two ye…

Skills: Financial Aid Counseling, Public Speaking, Presentation Skills, Customer Service, Regulatory Compliance

UF Health

Manager, Administrative Services

Gainesville, Florida, United States · On-site

Mid level

Classification Title: Manager, Administrative Services Classification Minimum Requirements: Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and e…

Skills: Leadership, Regulatory compliance, Financial administration, Business office operations, Personnel management

McKibbon Hospitality

Hotel Assistant General Manager

Gainesville, Florida, United States · On-site

Mid level

What Makes a McKibbon Assistant General Manager? As a key member of the property leadership team, the Assistant General Manager works closely with the General Manager to oversee and guide the total operations of the prop…

Skills: Leadership, Guest satisfaction, Budget management, Labor management, Brand standards compliance

UF Health

Research Administrator I

Gainesville, Florida, United States · On-site

$25/hr–$28/hr

Entry level

Classification Title: Research Administrator I Classification Minimum Requirements: Bachelor's degree; or an equivalent combination of education and experience. Job Description: Award Setup, Modifications & Subawards Rev…

Skills: Research administration, Award management, Budget development, Compliance monitoring, Payroll management

UF Health

Custodial Worker I

Gainesville, Florida, United States · On-site

Entry level

Classification Title: Custodial Worker I Job Description: Cleans and maintains on a daily basis all halls, offices, shops, classrooms, restrooms, conference rooms, labs, gym areas, locker rooms, elevators which includes …

Skills: Cleaning, Floor maintenance, Vacuuming, Dusting, Mopping

UF Health

OneStop Advisor (Enrollment Management)

Gainesville, Florida, United States · On-site

Entry level

Classification Title: One Stop Coordinator I Classification Minimum Requirements: Bachelor's degree or an equivalent combination of education and experience. Job Description: The University of Florida's Division of Enrol…

Skills: Customer service, Case management, Communication, Problem solving, Mentorship

Circle K

Car Wash Assistant Manager

Gainesville, Florida, United States · On-site

Mid level

Store 2709225: 4525 NW 13th Street, Gainesville, Florida 32609 Shift AvailabilityFlexible (Days, Evenings, Overnights + Weekends) Time Type Assistant Manager We want you to join our team as an Assistant Manager. If you h…

Skills: Team leadership, Recruiting, Interviewing, Hiring, Delegation

City of Gainesville

Director of Management & Budget

Gainesville, Florida, United States · On-site

$129k–$224k/yr

Senior

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account. Make a diﬀerence in the community you live in! As a Community Builde…

Skills: Budget planning, Fiscal analysis, Public administration, Strategic planning, Financial reporting

UF Health

Federal Work Study - Publicity & Social Media Assistant

Gainesville, Florida, United States · On-site

Entry level

Classification Title: Federal Work Study – Student Assistant Job Description: The School of Theatre + Dance in the College of the Arts seeks a student assistant in the role of Publicity & Social Media Assistant to provid…

Skills: Social media management, Photography, Videography, Graphic design, Marketing

UF Health

Administrative Assistant I

Gainesville, Florida, United States · On-site

Entry level

Classification Title: Administrative Assistant I Classification Minimum Requirements: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Job De…

Skills: Administrative support, Calendar management, Scheduling, Document composition, Database entry

UF Health

Accounting Specialist

Gainesville, Florida, United States · On-site

$53k–$58k/yr

Entry level

Classification Title: Accounting Specialist Classification Minimum Requirements: A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of educati…

Skills: Payment processing, E-commerce operations, Merchant services, Financial systems, Banking operations

UF Health

Fiscal Assistant III - College of Nursing

Gainesville, Florida, United States · On-site

$19/hr–$23/hr

Senior

Classification Title: Fiscal Assistant III - College of Nursing Classification Minimum Requirements: High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course…

Skills: Financial transaction processing, Account reconciliation, Fiscal compliance, Customer service, Data analysis

UF Health

Administrative Assistant II

Gainesville, Florida, United States · On-site

$22/hr–$25/hr

Mid level

Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Job…

Skills: Time and leave management, Accounting support, Auditing, Office maintenance, Asset management

UF Health

Administrative Specialist I

Gainesville, Florida, United States · On-site

$22/hr–$24/hr

Mid level

Classification Title: Administrative Specialist I Classification Minimum Requirements: Bachelor's degree; or an equivalent combination of education and relevant experience. Job Description: Academic program support A) Se…

Skills: Administrative support, Digital marketing, Social media management, Event coordination, Budget management

Florida Department of Agriculture and Consumer Services

STORES ANALYST - 67012671

Gainesville, Florida, United States · On-site

$35k–$38k/yr

Entry level

Requisition No: 882945 Agency: Agency for Persons with Disabilities Working Title: STORES ANALYST - 67012671 Pay Plan: Career Service Position Number: 67012671 Salary: $1,336.92 - $1,470.62 Biweekly Posting Closing Date:…

Skills: Warehouse operations, Vehicle maintenance, Inventory management, Microsoft Office, Data entry

UF Health

OPS Laboratory Technichian

Gainesville, Florida, United States · On-site

$15/hr–$20/hr

Entry level

Classification Title: OPS Lab Technician Classification Minimum Requirements: High school diploma, bachelor's in science, or equivalent Job Description: Perform routine laboratory and animal care support functions in acc…

Skills: Laboratory procedures, Animal handling, Data collection, Biological sample processing, Histology

LifeSouth Community Blood Centers

Cellular Therapies Logistics Specialist

Gainesville, Florida, United States · On-site

$17/hr–$18/hr

Entry level

Description LifeSouth is a non-profit community blood bank serving more than 150 hospitals in Alabama, Florida, Georgia and Tennessee. We are committed to meeting the blood supply needs of hospitals and their patients by…

Skills: Data management, Inventory management, Logistics, Record-keeping, MS Office

LifeSouth Community Blood Centers

Part-Time Cellular Therapies Lab Assistant

Gainesville, Florida, United States · On-site

$15/hr–$17/hr

Entry level

Description Looking for a role that offers the opportunity to work in a unique laboratory environment? LifeSouth Community Blood Centers is looking for a dependable, organized Part-Time Cellular Therapies Lab Assistant i…

Skills: Laboratory operations, Specimen handling, Quality control, Inventory management, Data entry

UF Health

L1 Pharm Tech - Decentral

Gainesville, Florida, United States · On-site

Entry level

Overview Responsible for performing the technical and clerical duties not requiring professional judgment in the inpatient pharmacy distribution system. These duties are associated with providing comprehensive pharmaceut…

Skills: Pharmacy distribution, Aseptic technique, Laminar air flow hood, Repackaging, Compounding

Classification Title:	Executive Assistant II
Classification Minimum Requirements:	Bachelor’s degree and five years of relevant experience or an equivalent combination of education and experience.
Job Description:	The University of Florida College of Medicine is seeking an experienced Executive Assistant to provide high-level support to the Dean of the College of Medicine. This position serves as the Dean’s primary executive assistant and plays a key role in the day-to-day effectiveness of the Dean’s Office. The Executive Assistant manages a complex and dynamic schedule, prepares executive communications and briefing materials, coordinates meetings and engagements, manages travel and logistics, and ensures the Dean is prepared for a wide range of internal and external responsibilities. The successful candidate will be highly organized, proactive, professional, and comfortable operating in a fast-paced executive environment. This role requires strong judgment, discretion, executive presence, and the ability to anticipate needs, manage competing priorities, and interact effectively with senior leaders and stakeholders across the College, University, UF Health, and external community. Key Responsibilities Proactively manage the Dean’s complex calendar, including prioritizing requests, resolving conflicts, and anticipating upcoming commitments, deadlines, preparation needs, and travel. Coordinate meetings and engagements with executive leaders, department chairs, faculty, staff, students, donors, alumni, University and UF Health leadership, and external stakeholders. Draft executive correspondence and letters and prepare presentations, briefing materials, executive summaries, reports, meeting agendas, meeting notes and summaries, and other written materials. Conduct research and compile background information to prepare the Dean for meetings, presentations, donor engagements, legislative visits, and executive events. Coordinate agendas and materials for key Dean-led meetings and track commitments, action items, and follow-up. Serve as a primary administrative point of contact for the Dean, assessing incoming requests and ensuring matters are appropriately prioritized, handled, or routed. Work closely with the Chief of Staff and other Dean’s Office leaders to coordinate executive communications, activities, and priorities. Manage the Dean’s travel, transportation, and logistical arrangements, including occasional travel in support of official College business. Maintain executive records and administrative systems and coordinate purchasing, reimbursements, travel documentation, and other executive administrative transactions. Handle highly confidential and sensitive information with discretion and sound judgment. Identify opportunities to improve administrative processes and executive office operations.
Expected Salary:	Commensurate with education and experience.
Required Qualifications:	Bachelor’s degree and five years of relevant experience, or an equivalent combination of education and experience.
Preferred:	Experience providing high-level executive support to a dean, senior academic leader, health system executive, or other senior executive in a complex organization. Demonstrated ability to independently manage a complex executive calendar, competing priorities, and frequently changing demands. Exceptional written and verbal communication skills, including experience drafting executive correspondence, presentations, summaries, and briefing materials. Demonstrated ability to anticipate executive needs, conduct research, synthesize information, and ensure timely preparation and follow-through. Demonstrated professionalism, executive presence, judgment, and interpersonal skills, with the ability to interact effectively with senior executives, faculty leaders, donors, University and health system leadership, and other internal and external stakeholders. Sound judgment and discretion in handling confidential and sensitive information and determining when matters require consultation or escalation. Strong organizational, problem-solving, project coordination, and relationship management skills. Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Teams.
Special Instructions to Applicants:	This position is based in Gainesville, Florida, and requires consistent on-site presence to support the Dean’s schedule and activities. Hours may occasionally include early mornings, evenings, weekends, or extended hours based on the Dean’s schedule. Some travel may be required. A valid driver’s license and ability to meet University requirements for operation of University vehicles are required. In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Classification Title:

Executive Assistant II

Classification Minimum Requirements:

Bachelor’s degree and five years of relevant experience or an equivalent combination of education and experience.

Job Description:

The University of Florida College of Medicine is seeking an experienced Executive Assistant to provide high-level support to the Dean of the College of Medicine.

This position serves as the Dean’s primary executive assistant and plays a key role in the day-to-day effectiveness of the Dean’s Office. The Executive Assistant manages a complex and dynamic schedule, prepares executive communications and briefing materials, coordinates meetings and engagements, manages travel and logistics, and ensures the Dean is prepared for a wide range of internal and external responsibilities.

The successful candidate will be highly organized, proactive, professional, and comfortable operating in a fast-paced executive environment. This role requires strong judgment, discretion, executive presence, and the ability to anticipate needs, manage competing priorities, and interact effectively with senior leaders and stakeholders across the College, University, UF Health, and external community.

Key Responsibilities

Proactively manage the Dean’s complex calendar, including prioritizing requests, resolving conflicts, and anticipating upcoming commitments, deadlines, preparation needs, and travel.
Coordinate meetings and engagements with executive leaders, department chairs, faculty, staff, students, donors, alumni, University and UF Health leadership, and external stakeholders.
Draft executive correspondence and letters and prepare presentations, briefing materials, executive summaries, reports, meeting agendas, meeting notes and summaries, and other written materials.
Conduct research and compile background information to prepare the Dean for meetings, presentations, donor engagements, legislative visits, and executive events.
Coordinate agendas and materials for key Dean-led meetings and track commitments, action items, and follow-up.
Serve as a primary administrative point of contact for the Dean, assessing incoming requests and ensuring matters are appropriately prioritized, handled, or routed.
Work closely with the Chief of Staff and other Dean’s Office leaders to coordinate executive communications, activities, and priorities.
Manage the Dean’s travel, transportation, and logistical arrangements, including occasional travel in support of official College business.
Maintain executive records and administrative systems and coordinate purchasing, reimbursements, travel documentation, and other executive administrative transactions.
Handle highly confidential and sensitive information with discretion and sound judgment.
Identify opportunities to improve administrative processes and executive office operations.

Expected Salary:

Commensurate with education and experience.

Required Qualifications:

Bachelor’s degree and five years of relevant experience, or an equivalent combination of education and experience.

Preferred:

Experience providing high-level executive support to a dean, senior academic leader, health system executive, or other senior executive in a complex organization.
Demonstrated ability to independently manage a complex executive calendar, competing priorities, and frequently changing demands.
Exceptional written and verbal communication skills, including experience drafting executive correspondence, presentations, summaries, and briefing materials.
Demonstrated ability to anticipate executive needs, conduct research, synthesize information, and ensure timely preparation and follow-through.
Demonstrated professionalism, executive presence, judgment, and interpersonal skills, with the ability to interact effectively with senior executives, faculty leaders, donors, University and health system leadership, and other internal and external stakeholders.
Sound judgment and discretion in handling confidential and sensitive information and determining when matters require consultation or escalation.
Strong organizational, problem-solving, project coordination, and relationship management skills.
Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Teams.

Special Instructions to Applicants:

This position is based in Gainesville, Florida, and requires consistent on-site presence to support the Dean’s schedule and activities. Hours may occasionally include early mornings, evenings, weekends, or extended hours based on the Dean’s schedule. Some travel may be required.

A valid driver’s license and ability to meet University requirements for operation of University vehicles are required.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

Frequently asked questions

How many Administrative jobs are open in Gainesville, FL right now?

There are currently 517 open administrative positions in Gainesville, FL listed on Clera. New openings are added daily as companies post roles.

Which companies are hiring for Administrative roles in Gainesville, FL?

Companies currently hiring include UF Health, City of Gainesville, Florida Department of Agriculture and Consumer Services, Santa Fe College Business Programs, SIMEDHealth, among others. Browse the listings above to see every active employer.

Are there remote or hybrid Administrative jobs in Gainesville, FL?

Yes — 25 of the 517 open administrative positions offer remote or hybrid work (9 remote, 16 hybrid).

How do I apply for Administrative jobs in Gainesville, FL?

Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.

Administrative Jobs in Gainesville, FL (Now Hiring) — 517 open — Page 8

Executive Assistant to the Dean - University of Florida College of Medicine

Student Financial Aid Coordinator II (Outreach, Training, and Compliance)

Manager, Administrative Services

Hotel Assistant General Manager

Research Administrator I

Custodial Worker I

OneStop Advisor (Enrollment Management)

Car Wash Assistant Manager

Director of Management & Budget

Federal Work Study - Publicity & Social Media Assistant

Administrative Assistant I

Accounting Specialist

Fiscal Assistant III - College of Nursing

Administrative Assistant II

Administrative Specialist I

STORES ANALYST - 67012671

OPS Laboratory Technichian

Cellular Therapies Logistics Specialist

Part-Time Cellular Therapies Lab Assistant

L1 Pharm Tech - Decentral

Executive Assistant to the Dean - University of Florida College of Medicine

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Frequently asked questions

How many Administrative jobs are open in Gainesville, FL right now?

Which companies are hiring for Administrative roles in Gainesville, FL?

Are there remote or hybrid Administrative jobs in Gainesville, FL?

How do I apply for Administrative jobs in Gainesville, FL?

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