How many Administrative jobs are open in Gainesville, FL right now?

There are currently 350 open administrative positions in Gainesville, FL listed on Clera. New openings are added daily as companies post roles.

Which companies are hiring for Administrative roles in Gainesville, FL?

Companies currently hiring include UF Health, Florida Department of Agriculture and Consumer Services, City Wide Facility Solutions, Santa Fe College Business Programs, Forefront Dermatology, among others. Browse the listings above to see every active employer.

Are there remote or hybrid Administrative jobs in Gainesville, FL?

Yes — 20 of the 350 open administrative positions offer remote or hybrid work (9 remote, 11 hybrid).

How do I apply for Administrative jobs in Gainesville, FL?

Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.

Administrative Jobs in Gainesville, FL (Now Hiring) — 350 open — Page 10

UF Health

Fiscal Assistant III - Pulmonary

Gainesville, Florida, United States · On-site

$19/hr–$25/hr

Senior

Classification Title: Fiscal Assistant III Classification Minimum Requirements: High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/t…

Skills: Fiscal Management, Budget Preparation, Grant Administration, Financial Reporting, PeopleSoft

UF Health

Student Assistant - Federal Work Study

Gainesville, Florida, United States · On-site

Entry level

Classification Title: Student Assistant - Federal Work Study Classification Minimum Requirements: Must be a registered UF student with Federal Work Study eligibility. Job Description: The Department of Political Science …

Skills: Communication, Interpersonal Skills, Detail Orientation, Independent Work, Qualtrics

The Arc of Alachua County, Inc.

Program Implementation Specialist

Gainesville, Florida, United States · On-site

Mid level

Job DetailsJob Location: The Arc of Alachua County - Gainesville, FL 32606JOB DESCRIPTION Position Title: Program Implementation Specialist Pay Range: $15.00 per hour Program Area: Day Program Supervised By: Day Program …

Skills: Case Management, Documentation, Person-Centered Planning, HIPAA Compliance, Microsoft Office

Florida Cancer Specialists & Research Institute

Patient Services Specialist

Gainesville, Florida, United States · On-site

Entry level

Date Posted: 2026-07-13 Country: United States of America Location: Gainesville Cancer Center WHY JOIN FCS At Florida Cancer Specialists & Research Institute, we believe our people are our strength and we invest in them.…

Skills: Copywriting, Editing, Multitasking, Interpersonal Skills, Communication Skills

UF Health

OPS Education Admin – Department of Psychiatry

Gainesville, Florida, United States · Remote OK

Mid level

Classification Title: OPS Education Admin – Department of Psychiatry Job Description: Program Dates Fall Cohort: August 10, 2026 – November 20, 2026 Spring Cohort: January 11, 2027 – April 17, 2027 The Autism Micro-Crede…

Skills: Canvas, Grading, Written Communication, Autism Spectrum Disorder Support, Online Learning Platforms

UF Health

Literacy Implementation Specialist

Gainesville, Florida, United States · On-site

$70k–$76k/yr

Mid level

Classification Title: Education/Training Spec II Job Description: The University of Florida Lastinger Center for Learning’s mission is to improve the quality of teaching, learning, and childcare. We research, develop, an…

Skills: Literacy Instruction, Professional Development Facilitation, Adult Learning Principles, Instructional Coaching, Curriculum Design

Landmark Properties, Inc.

Associate Community Manager - The Metropolitan at Gainesville

Gainesville, Florida, United States · On-site

Mid level$300M raised

Job Description The Associate Community Manager is responsible for effectively marketing the community and ensuring the leasing targets are achieved. The Associate Community Manager places our prospects' and residents’ n…

Skills: Leasing, Marketing Strategy, Customer Service, Property Management, Financial Management

UF Health

Research Coordinator I

Gainesville, Florida, United States · On-site

$40k–$45k/yr

Entry level

Classification Title: Research Coordinator I Job Description: The Research Coordinator I will support clinical research studies within the Delirium Neurorecovery Lab, including a clinical trial assessing intermittent the…

Skills: Participant Recruitment, Clinical Data Collection, REDCap, Cognitive Assessment, Informed Consent

UF Health

Manager for Experiential Learning

Gainesville, Florida, United States · On-site

Mid level

Classification Title: Manager, Career Services Classification Minimum Requirements: Master’s degree in an appropriate area and two years of relevant experience; or a bachelor’s degree in an appropriate area and four year…

Skills: Stakeholder Engagement, Career Coaching, Relationship Management, Program Development, Marketing

UF Health

OPS - Clinical Research Coordinator

Gainesville, Florida, United States · On-site

Entry level

Classification Title: OPS - Clinical Research Coordinator Classification Minimum Requirements: Associate’s degree or an allied health professional degree in an appropriate area and one year of relevant experience; or an …

Skills: Clinical Research Coordination, Patient Recruitment, Data Entry, Chart Review, Quality Assurance

UF Health

Assistant Director of Development, Corporate Relations- College of Nursing

Gainesville, Florida, United States · On-site

$53k–$60k/yr

Mid level

Classification Title: Assistant Director of Development, Corporate Relations- College of Nursing Classification Minimum Requirements: Master's degree in an appropriate area of specialization; or a bachelor's degree in an…

Skills: Corporate Relations, Major Gift Fundraising, Portfolio Management, Prospect Research, Proposal Writing

Rite of Passage

Health Service Administrator

Gainesville, Florida, United States · On-site

Mid level$10K raised

Perks & Benefits: There are SO many benefits that come with working at ROP! Free meals on shift Opportunities for career growth, nationwide Earn PTO from day one of employment Be sure to check out all the benefits ROP ha…

Skills: Healthcare Coordination, Medical Records Management, Staff Supervision, Safety Standard Implementation, Telehealth Assistance

Theoria Medical

Gainesville, FL, Provider Liaison- Medical Assistant Temporary

Gainesville, Florida, United States · On-site

Mid level

Medical Assistant (Temporary Position) Theoria Medical is a physician-led post-acute care organization delivering value-based care in the skilled nursing facility (SNF) setting. Instead of asking patients to come to us, …

Skills: Telemedicine Coordination, Care Coordination, EMR Charting, Patient Education, Transition of Care Management

Theoria Medical

Gainesville, FL, Provider Liaison- Medical Assistant Temporary

Gainesville, Florida, United States · On-site

Mid level

Skills: Telemedicine Coordination, Care Coordination, Patient Education, EMR Documentation, Transition of Care Management

UF Health

Event Productions Student Assistant

Gainesville, Florida, United States · On-site

Entry level

Classification Title: STU AST-NON-CLERICAL & ADMIN Classification Minimum Requirements: This position is open to all students who are eligible to work on campus and will be employed through student Other Personnel Servic…

Skills: Customer Service, Audio-Visual Troubleshooting, Event Setup, Equipment Inventory, Communication Skills

Forefront Dermatology

Patient Service Representative

Gainesville, Florida, United States · On-site

Entry level$47M raised

Overview Come join our team! We have an immediate need for a Patient Service Representative in our Gainesville Dermatology clinic! If you are ready to make an impact every day, and thrive in a fast-paced environment, the…

Skills: Patient check-in, Insurance verification, Multi-line phone system, Medical records maintenance, Payment collection

The Scion Group

Leasing Consultant

Gainesville, Florida, United States · On-site

Entry level

Want to learn more about The Scion Group? Check out our website. We're hiring immediately! We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor …

Skills: Customer Service, Sales, Marketing, Relationship Building, Administration

Capital City Bank Group, Inc.

Trust Administrator | Gainesville

Gainesville, Florida, United States · On-site

Mid level

Trust Administrator - Capital City Bank - More than your bank. Your banker. Full Time - M-F 40 hours General Summary A Trust Administrator has the responsibility for the complete administration of accounts, typically inv…

Skills: Trust Administration, Relationship Management, Financial Planning, Estate Planning, Client Service

City Wide Facility Solutions

Janitorial Night Manager

Gainesville, Florida, United States · On-site

Mid level

Shift: Monday - Friday, 4:30pm - 1:00am Responsible for providing support and supervision over multiple locations while partnering with service providers to deliver exemplary customer service to our clients. ESSENTIAL FU…

Skills: Supervision, Customer Service, Safety Training, Cleaning Techniques, Quality Inspection

City Wide Facility Solutions

Facilities Night Manager

Gainesville, Florida, United States · On-site

$22/hr–$23/hr

Mid level

Job Overview We offer unlimited PTO! City Wide provides building maintenance services to commercial properties and is seeking a manager to oversee buildings in a territory, manage service providers, and work with the acc…

Skills: Teamwork, Communication, Management, Detail-oriented, Business Math

Classification Title:	Fiscal Assistant III
Classification Minimum Requirements:	High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description:	The position is located in the Department of Medicine, Division of Pulmonary, Critical Care & Sleep Medicine and will assist with the fiscal management and oversight of the Alpha-1 Research Program, Alpha-1 clinical trials, and Alpha-1 laboratory research projects under the direction of Alpha-1 leadership and the Division Administrator. The incumbent will gather and compile report data from grants and budgets; prepare research grant budgets; serve as liaison between sponsors, pharmaceutical companies, research collaborators, and University personnel; and interpret federal, sponsor, and industry regulations and guidelines to ensure all grant requirements are fulfilled. The position assists with the development and submission of new proposals; monitors payments for grants, studies, and clinical trials; determines and maintains program fiscal requirements; and makes budgetary recommendations regarding management of operating budgets. The incumbent maintains internal progress, variance, and financial reports on a monthly and quarterly basis and prepares appropriate justification of expenses as required. This position supervises and monitors program accounts to ensure invoices and expenses are processed timely and accurately while reviewing project balances for errors. The incumbent advises Division leadership regarding grant budgets, overhead allocations, and research-related expenditures. The Fiscal Assistant III facilitates preparation of contract and grant documents, required forms, proposal submissions, and submission materials to University offices. The position also assists with short- and long-range planning for current and future Alpha-1 research initiatives. Additional responsibilities include coordinating Alpha-1 research meetings and conferences, monitoring travel-related expenditures, tracking blanket encumbrances, creating and overseeing purchase orders, assisting faculty and laboratory personnel with purchasing and account-related questions, producing and tracking vouchers, reconciling procurement card transactions, processing study participant payments, and supporting research billing compliance activities Alpha-1 Research Program Fiscal Management Gather and compile financial and budget data from grants, contracts, clinical trials, and research projects. Prepare and monitor research budgets and sponsored project accounts. Assist with development and submission of grant proposals and research-related fiscal documentation. Monitor project expenditures, account balances, sponsor payments, and budget variances. Maintain monthly, quarterly, and annual fiscal reports. Review project balances and identify discrepancies requiring corrective action. Interpret sponsor, federal, and University regulations related to research funding. Provide fiscal recommendations and assist with budget planning activities. Assist with short- and long-range planning for Alpha-1 research initiatives. Purchasing & Fiscal Management Review and reconcile procurement card transactions. Process invoices, vouchers, requisitions, purchase orders, and payment requests. Monitor blanket encumbrances and available balances. Track expenditures and verify proper account charging. Process participant stipends and research subject payments. Coordinate purchasing activities for laboratory and clinical trial operations. Obtain quotes and process purchases for equipment, supplies, repairs, and services. Monitor study payments and sponsor reimbursements. Maintain supporting documentation for audits and compliance reviews. Research and resolve account transaction discrepancies. Support research billing compliance activities. Travel Administration & Operational Support Coordinate travel arrangements and reimbursements for faculty, staff, trainees, visitors, and research personnel. Process travel authorizations and expense reports. Coordinate meetings, sponsor visits, and research conferences. Maintain organized fiscal and administrative records. Respond to fiscal and purchasing inquiries from faculty, staff, and research personnel. Perform special projects and other duties as assigned.
Expected Salary:	$19.23 - $25.29; Commensurate with education and experience
Minimum Qualifications:	High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred Qualifications:	Experience with PeopleSoft, myUF Marketplace, UFGO, and other University financial systems. Knowledge of University fiscal policies and procedures. Experience supporting sponsored research, grants, contracts, and clinical trials. Advanced fiscal reconciliation and financial reporting experience. Strong Microsoft Excel and financial analysis skills. Ability to independently resolve complex account transaction issues. Strong organizational, communication, and customer service skills.
Special Instructions to Applicants:	This position is eligible for veteran's preference. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Classification Title:

Fiscal Assistant III

Classification Minimum Requirements:

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:

The position is located in the Department of Medicine, Division of Pulmonary, Critical Care & Sleep Medicine and will assist with the fiscal management and oversight of the Alpha-1 Research Program, Alpha-1 clinical trials, and Alpha-1 laboratory research projects under the direction of Alpha-1 leadership and the Division Administrator.

The incumbent will gather and compile report data from grants and budgets; prepare research grant budgets; serve as liaison between sponsors, pharmaceutical companies, research collaborators, and University personnel; and interpret federal, sponsor, and industry regulations and guidelines to ensure all grant requirements are fulfilled.

The position assists with the development and submission of new proposals; monitors payments for grants, studies, and clinical trials; determines and maintains program fiscal requirements; and makes budgetary recommendations regarding management of operating budgets. The incumbent maintains internal progress, variance, and financial reports on a monthly and quarterly basis and prepares appropriate justification of expenses as required.

This position supervises and monitors program accounts to ensure invoices and expenses are processed timely and accurately while reviewing project balances for errors. The incumbent advises Division leadership regarding grant budgets, overhead allocations, and research-related expenditures.

The Fiscal Assistant III facilitates preparation of contract and grant documents, required forms, proposal submissions, and submission materials to University offices. The position also assists with short- and long-range planning for current and future Alpha-1 research initiatives.

Additional responsibilities include coordinating Alpha-1 research meetings and conferences, monitoring travel-related expenditures, tracking blanket encumbrances, creating and overseeing purchase orders, assisting faculty and laboratory personnel with purchasing and account-related questions, producing and tracking vouchers, reconciling procurement card transactions, processing study participant payments, and supporting research billing compliance activities

Alpha-1 Research Program Fiscal Management

Gather and compile financial and budget data from grants, contracts, clinical trials, and research projects.
Prepare and monitor research budgets and sponsored project accounts.
Assist with development and submission of grant proposals and research-related fiscal documentation.
Monitor project expenditures, account balances, sponsor payments, and budget variances.
Maintain monthly, quarterly, and annual fiscal reports.
Review project balances and identify discrepancies requiring corrective action.
Interpret sponsor, federal, and University regulations related to research funding.
Provide fiscal recommendations and assist with budget planning activities.
Assist with short- and long-range planning for Alpha-1 research initiatives.

Purchasing & Fiscal Management

Review and reconcile procurement card transactions.
Process invoices, vouchers, requisitions, purchase orders, and payment requests.
Monitor blanket encumbrances and available balances.
Track expenditures and verify proper account charging.
Process participant stipends and research subject payments.
Coordinate purchasing activities for laboratory and clinical trial operations.
Obtain quotes and process purchases for equipment, supplies, repairs, and services.
Monitor study payments and sponsor reimbursements.
Maintain supporting documentation for audits and compliance reviews.
Research and resolve account transaction discrepancies.
Support research billing compliance activities.

Travel Administration & Operational Support

Coordinate travel arrangements and reimbursements for faculty, staff, trainees, visitors, and research personnel.
Process travel authorizations and expense reports.
Coordinate meetings, sponsor visits, and research conferences.
Maintain organized fiscal and administrative records.
Respond to fiscal and purchasing inquiries from faculty, staff, and research personnel.
Perform special projects and other duties as assigned.

Expected Salary:

$19.23 - $25.29; Commensurate with education and experience

Minimum Qualifications:

Preferred Qualifications:

Experience with PeopleSoft, myUF Marketplace, UFGO, and other University financial systems.
Knowledge of University fiscal policies and procedures.
Experience supporting sponsored research, grants, contracts, and clinical trials.
Advanced fiscal reconciliation and financial reporting experience.
Strong Microsoft Excel and financial analysis skills.
Ability to independently resolve complex account transaction issues.
Strong organizational, communication, and customer service skills.

Special Instructions to Applicants:

This position is eligible for veteran's preference.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

Administrative Jobs in Gainesville, FL (Now Hiring) — 350 open — Page 10

Fiscal Assistant III - Pulmonary

Student Assistant - Federal Work Study

Program Implementation Specialist

Patient Services Specialist

OPS Education Admin – Department of Psychiatry

Literacy Implementation Specialist

Associate Community Manager - The Metropolitan at Gainesville

Research Coordinator I

Manager for Experiential Learning

OPS - Clinical Research Coordinator

Assistant Director of Development, Corporate Relations- College of Nursing

Health Service Administrator

Gainesville, FL, Provider Liaison- Medical Assistant Temporary

Gainesville, FL, Provider Liaison- Medical Assistant Temporary

Event Productions Student Assistant

Patient Service Representative

Leasing Consultant

Trust Administrator | Gainesville

Janitorial Night Manager

Facilities Night Manager

Fiscal Assistant III - Pulmonary

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