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$28/hr–$35/hr
Full-time
associate degree
Medical Insurance, Dental Insurance, Vision Insurance, 401(k), Sick Leave, Paid Time Off
Posted 8d ago
~40 hrs/week
Responsibilities
The Documentation Specialist manages the LMS training database and coordinates training schedules while ensuring accurate record-keeping. They also compile build data into First Article Inspection Reports (FAIR) and collaborate with various departments to maintain quality standards.
Requirements
Candidates must possess an associate degree or equivalent experience in training, administration, or quality. Proficiency in Microsoft Word and Excel, along with strong organizational and analytical skills, is required.
Full job description
Therm-x of California is the leading manufacturer of Advanced Temperature and Control Systems for Hi-Technology industries. We have been in business for over 30 years and have a diverse customer base. We offer competitive pay, medical, dental, vision, 401(K), sick leave and paid time off.
The Training and FAI Coordinator is an administrative position under the direction of DTD Manager and as part of the Quality Department. The primary responsibilities include managing the LMS Training Database, data entry, training record review, filing, scheduling, and prioritizing. Additionally, the role involves gathering and compiling build data into a First Article Inspection Report (FAIR) in accordance with industry and/or customer standards. The coordinator will work closely with various departments, including Trainers, Quality, Human Resources, Management, Engineering, Planning/Purchasing, and Customer Service. This position requires a high level of attention to detail, organizational, project management and multi-tasking skills, including proactive problem solving.
Responsibilities and Duties:
Maintain the LMS Database with current employee information, training required/completed, and roles.
Run gap analysis reports, schedule Hands on and external trainings, collect training records, and verify information is correct and complete.
Coordinate scheduling of external training with trainers and inform appropriate personnel and supervisors.
Gather and compile build data into FAIRs, ensuring data is complete and accurate.
Interface with various departments to obtain and compile necessary documentation for the FAI package.
Collaborate with customer service and/or quality management on any required customer communication.
Interpret engineering drawings and associated documentation to generate AS9102 reports compliant to the requirement(s) set forth.
Interface with the Therm-x quality control team on the input and review of assembly inspection data for items subject to the FAI requirement.
Interface with the supplier quality, receiving, procurement, and additional production departments to obtain and compile all necessary documentation required for the FAI package.
Perform floor copy audits for control documents.
Participate in Continuous Improvement initiatives related to training and FAI processes.
Report completion of training to the ECO Coordinator for closure of ECOs.
Assist with any additional training, documentation, or quality tasks as defined by DTD Manager or Quality Assurance Manager.
Qualifications and Skills:
Associate degree or equivalent on-the-job training related to training, administration, or quality.
Intermediate level competency in Microsoft Word and Excel.
Strong attention to detail, organizational, project management, and multi-tasking skills.
Ability to work independently, recognize and resolve problems, and handle a fast-paced environment with changing priorities.
Good customer service skills, presentation skills, computer skills, facilitation skills, interpersonal and human relations skills.
Ability to review documents for standardized formatting and grammar is a plus.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Therm-x Provides Vertically Integrated Mfg Combined with Advanced Thermal and High Power System Design Capabilities
Industry
Appliances, Electrical, and Electronics Manufacturing
Company size
201-500 employees
Founded
1983
Headquarters
Hayward, California
LinkedIn followers
1,864
Established in 1983, Therm-x takes pride in delivering thermal solutions incorporating our vertical integration capabilities including; Thermal Design and Test, CNC Machining, Metal Joining, Sheet Metal Manufacturing and Integration of these disciplines with Electro Mechanical Assembly.
Therm-x has become a leader in Advanced Temperature and Process Control Systems for the Hi-Technology industries.
Markets served include Semiconductor and Electronics equipment, Alternative Energy, Medical/Biotech, Defense/Aerospace, Petrochemical, and Food/beverage. Cutting-edge manufacturing and advanced engineering capabilities allow us to support the evolving and unique temperature management needs of clients who envision innovative process solutions.
Engineered solutions include: Heaters, Sensors and Control Systems.
If your application requires a custom solution, our application engineers will work with you from design to product launch to develop the right product for your application. Design support, engineering, manufacturing and testing are done at our facility in Hayward, CA. Therm-x also has inventory on the West Coast for off the shelf products such as Controllers, Thermocouples, RTDs, Thermocouple Wire, Indicators, Data Acquisition and more.
Our low cost region strategic partner Therm-x SVT, located in Vietnam can be your outsource solution for higher volume, lower cost requirements with a quality system developed here in the states.
Offices: 3325 Investment Blvd, Hayward, California 94545, US · 3200 Investment Blvd., Hayward, CA 94545, US · Road #2, Dong An Industrial Park, Thuan An District, Binh Duong, Vietnam 8000, US
How much do Administrative jobs in California pay?
Based on 5711 listings with disclosed salaries, most administrative jobs in California pay between $65k–$128k per year. Individual offers vary with seniority, company size, and specialization.
How many Administrative jobs are open in California right now?
There are currently 26,098 open administrative positions in California listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in California?
Companies currently hiring include Costco Wholesale, UCSF Department of Anesthesia and Perioperative Care, Adventist Health Sierra Vista, Keck Medicine of USC, Sutter Health, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in California?
Yes — 3991 of the 26098 open administrative positions offer remote or hybrid work (1090 remote, 2901 hybrid).
How do I apply for Administrative jobs in California?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.