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$22/hr–$26/hr
Full-time
Health Insurance, Dental Insurance, Vision Insurance, Paid Holidays, Paid Time Off (PTO), Profit Sharing
Posted 46d ago
~40 hrs/week
Responsibilities
The coordinator manages the full rental lifecycle, including scheduling equipment deliveries, monitoring fleet availability, and coordinating movement between branches. They also handle administrative tasks such as processing purchase orders, managing vendor invoices, and maintaining accurate ERP records.
Requirements
Candidates should have 2+ years of experience in equipment rental, logistics, or fleet operations, preferably within the material handling or construction industry. Proficiency in Microsoft Office and experience with ERP or rental management software is strongly preferred.
Full job description
Rental Operations Coordinator
Department: Supporting
Employment Type: Full Time
Location: Corporate Branch
Reporting To: Mike Larkins
Compensation: $22.00 - $26.00 / hour
Description
Charlotte, NC | Full-Time | Onsite
WMH Solutions is growing, and we're looking for a highly organized, detail-oriented Rental Operations Coordinator to help support one of the Southeast's fastest-growing equipment rental fleets.
In this role, you'll coordinate equipment movement, rental fulfillment, fleet visibility, logistics, inventory accuracy, vendor relationships, and customer support activities that keep our customers operating and our business moving.
Due to continued growth of our rental fleet and increasing customer demand across the Southeast, we're expanding our operations team and adding a Rental Operations Coordinator to support our growing business.
This position plays a key role in ensuring rental equipment is available, properly tracked, delivered on time, accurately documented, and supported throughout the rental lifecycle.
This position is ideal for someone currently working in equipment rental, dispatch, logistics, fleet administration, dealership operations, transportation coordination, industrial operations, or operations support who is looking to grow their career with an established industry leader.
If you enjoy fast-paced operations, solving problems, coordinating moving pieces, and keeping customers running, this could be an excellent fit.
Starting Pay: $22-$26 per hour Compensation is based on experience, industry background, qualifications, and overall fit for the position.
Health, Dental, and Vision Insurance
Paid Holidays
Paid Time Off (PTO)
Profit Sharing
Retirement Benefits
Cell Phone Allowance
Professional Development Opportunities
Career Advancement Opportunities
Stable, Growing Organization
Industry-Leading Equipment & Technology
For more than 35 years, WMH Solutions has been a trusted leader in material handling equipment, warehouse solutions, fleet management, equipment rentals, and aftermarket support throughout the Southeast.
Today, WMH operates 11 locations across North Carolina, South Carolina, Tennessee, Virginia, Georgia, and Alabama with more than 250 associates supporting customers through equipment sales, rentals, service, parts, automation, and fleet solutions.
Exclusive Linde Material Handling dealership partner
35+ years of industry leadership
11 locations across the Southeast
250+ associates and growing
Continued investment in technology, automation, rental fleet expansion, and operational infrastructure
Strong commitment to employee development and internal promotion opportunities
Stable company with long-term growth plans
WMH is actively investing in rental fleet growth, operational technology, automation solutions, and aftermarket expansion, creating long-term opportunities for professionals who want to grow alongside the business.
What You'll Do
Coordinate incoming rental requests from customers and internal teams
Schedule equipment deliveries, pickups, transfers, and returns
Monitor fleet availability, equipment readiness, and rental status
Coordinate re-rent equipment through approved vendors and partners
Support rental fleet utilization, equipment tracking, and operational visibility
Maintain accurate rental records, documentation, and system updates
Coordinate equipment movement between branches and customer locations
Monitor inventory levels, equipment status, and fleet availability
Conduct inventory audits and help resolve fleet discrepancies
Assist with equipment allocation, transfer coordination, and fleet planning
Support operational reporting and equipment visibility initiatives
Create and manage purchase orders
Process vendor invoices and resolve discrepancies
Support rental billing activities and documentation
Maintain accurate ERP system and rental management system records
Track fleet-related operational data, rental activity, and support records
Serve as a communication hub between customers, vendors, and internal teams
Provide rental updates to customers and internal stakeholders
Coordinate with sales, service, transportation, logistics, and operations teams
Help ensure smooth execution throughout the full rental process
Support urgent operational needs with professionalism and follow-through
A typical day may include:
Scheduling forklift and equipment deliveries
Coordinating equipment transfers between branches
Processing rental agreements and documentation
Communicating with customers regarding equipment availability
Tracking inventory and fleet status
Working with vendors on re-rent equipment
Managing purchase orders and invoices
Supporting billing, documentation, and rental records
Helping resolve operational issues that require immediate attention
Every day is different, and success comes from staying organized, proactive, accurate, and customer-focused.
What We're Looking For
Experience in one or more of the following areas is strongly preferred:
Equipment Rental
Material Handling Equipment
Forklift Dealerships
Heavy Equipment
Construction Equipment
Fleet Operations
Logistics Coordination
Transportation or Dispatch
Industrial Operations
Distribution & Warehousing
Dealership Operations
Operations Administration
2+ years of experience in equipment rental, logistics, dispatch, fleet operations, dealership operations, rental coordination, operations administration, or a related operational support role
Experience coordinating multiple priorities simultaneously in a fast-paced environment
Experience with purchase orders, invoicing, inventory management, equipment tracking, or rental documentation
Strong Microsoft Office skills, including Excel and Outlook
Experience working with ERP systems, rental management software, or similar business systems preferred
Strong communication, organizational, and customer service skills
Ability to work cross-functionally with customers, vendors, branch teams, service teams, and leadership
Strong attention to detail and problem-solving ability
Forklift or material handling industry experience
Equipment rental experience
Fleet management experience
Dealership operations experience
Experience supporting rental equipment, fleet utilization, logistics scheduling, or service coordination
Who Thrives In This Role?
Our top performers are:
Highly organized
Detail-oriented
Fast-paced and proactive
Strong communicators
Customer-focused
Operationally minded
Dependable problem-solvers
Comfortable managing multiple priorities at once
Calm under pressure
Committed to follow-through
If you enjoy bringing order to moving pieces and take pride in helping operations run smoothly, you'll likely excel here.
Whether your background is as a Rental Coordinator, Equipment Rental Coordinator, Fleet Coordinator, Logistics Coordinator, Dispatch Coordinator, Operations Coordinator, Rental Administrator, Fleet Administrator, or Equipment Coordinator, we encourage qualified candidates to apply.
We recognize that strong operational talent can come from a variety of industries and backgrounds.
If you're looking for an opportunity where your organization, communication, coordination, and operational skills directly impact customer success and business performance, we'd love to hear from you.
Join a growing company, support a rapidly expanding rental operation, and build a long-term career with an industry leader.
Apply today and help drive the future of rental operations at WMH Solutions.
WMH Solutions is an Equal Opportunity Employer.
Related keywords
Material Handling EquipmentForkliftsFleet UtilizationLinde Material HandlingRental Management SystemERPLogisticsDispatchInventory AuditsRe-rent EquipmentFleet VisibilityIndustrial OperationsDealership OperationsTransportation CoordinationWarehouse Solutions
Transportation, Logistics, Supply Chain and Storage
Company size
201-500 employees
Founded
1988
Headquarters
Charlotte, North Carolina
LinkedIn followers
5,212
Founded in 1988, WMH Solutions is a full line industrial equipment and integrated warehouse systems solutions provider. Based in Charlotte, NC with eleven branches throughout the southeast serving North Carolina, South Carolina, Virginia, Tennessee, Georgia, and Alabama. WMH offers new and used sales, leasing, parts, service, rental, and fleet management.
Our main product lines are:
- Linde premium industrial forklifts
- Linde Connect forklift telematics
- Linde Guardian object/pedestrian detection systems
- DEMATIC integrated warehouse systems
- Bendi/Drexel - specialty forklifts
- Combilift / long load handling forklifts
- Cushman / Columbia personnel carriers
- Haulotte / aerial lifts
- Ridg-u-Rak / racking
- Enersys, Exide, Hawker / batteries/chargers
- HydroFleet - specialty hydrogen leasing
- Infintium hydrogen fuel cells
- OneH2 hydrogen refueling systems
Our focus has always been to provide top quality products and exceptional customer service. We specialize in unique material handling solutions to help customers increase their productivity, lower their carbon footprint, and reduce their overall material handling costs.
WMH Solutions - Driving Industry Forward
Offices: 1515 Shopton Rd W, Suite 101, Charlotte, North Carolina 28217, US · 165 West Oxmoor Road, Birmingham, AL 35209, US · 500 Production Avenue, Madison, AL 35758, US · 5047 Business Park Drive, Montgomery, AL 36116, US · 7442 Bonnyshire Drive, Chattanooga, TN 37416, US
SalesLeasingPartsServiceFleet ManagementLong Term Rentaland Hydrogen Fuel CellsLogisticsTransportation
How much do Administrative jobs in North Carolina pay?
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