San Diego, California, United States · Hybrid
$37/hr–$49/hr
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with t…
Skills: Administrative support, Records management, Document scanning, Filing, Travel coordination
Los Angeles, California, United States · Hybrid
Expected Hourly Pay Rate: $33.00 Work where your work matters. Work at CCRC. CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. W…
Skills: Communications, Marketing, Public Relations, Digital Media, Content Generation
San Rafael, California, United States · On-site
$18/hr–$24/hr
Animal Medical Center San Rafael is currently looking to hire a Customer Service Representative to join our team! The ideal candidate will be a dependable, detail-oriented team player who loves pets and being part of a f…
Skills: Customer service, Communication, Scheduling, Triage, Active listening
Los Angeles, California, United States · On-site
$25/hr–$29/hr
Grow Healthy If you are as passionate about helping those in need as you are about growing your career, consider AltaMed. At AltaMed, your passion for helping others isn’t just welcomed – it’s nurtured, celebrated, and p…
Skills: Referral processing, Medical billing, Pre-authorizations, Reimbursement regulations, Medi-Cal
Cameron Park, California, United States · On-site
$21/hr–$24/hr
Department: MMF Gastroenterology - CP Shift: Primarily Days (United States of America) Employee Type: Limited Term (Fixed Term) Per Diem Type (if applicable): Minimum Pay Range: $21.00 - $24.15 Job Description: *** Limit…
Skills: Medical assisting, Patient preparation, Medication administration, EKG, Vital signs
Thousand Oaks, California, United States · On-site
$69k–$79k/yr
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring …
Skills: HVAC maintenance, Central plant operations, Troubleshooting, Preventive maintenance, Electrical systems
Modesto, California, United States · On-site
$27/hr–$37/hr
We are so glad you are interested in joining Sutter Health! Organization: MMC-Memorial Medical Center Position Overview: Supports the overall operation of the surgery department including procedure room preparation, pati…
Skills: Surgical tools, Procedure room preparation, Patient transportation, Inventory management, Medical terminology
San Diego, California, United States · On-site
For more than 55 years, Family Health Centers of San Diego’s (FHCSD) mission has been to provide caring, affordable, high-quality health care and supportive services to everyone, with a special commitment to uninsured, l…
Skills: Security Patrol, De-escalation Techniques, Surveillance Systems, Access Control, Emergency Response
Davis, California, United States · On-site
$32/hr–$45/hr
We are so glad you are interested in joining Sutter Health! Organization: SMCS-Sutter Med Center - Sacramento Position Overview: This position will be a part of the Sutter Health fulfillment center, which provides float …
Skills: Phlebotomy, Specimen collection, Specimen processing, Laboratory testing, Patient registration
Roseville, California, United States · On-site
$30/hr–$37/hr
We are so glad you are interested in joining Sutter Health! Organization: SRMC-Sutter Roseville Med Center Position Overview: Performs routine patient care, support and services, and also specialized clerical and adminis…
Skills: Nursing skills, Medical terminology, Time management, Organizational skills, Microsoft Office Suite
San Diego, California, United States · On-site
$22/hr–$27/hr
For more than 55 years, Family Health Centers of San Diego’s (FHCSD) mission has been to provide caring, affordable, high-quality health care and supportive services to everyone, with a special commitment to uninsured, l…
Skills: Patient navigation, Case management, Customer service, Interpersonal skills, Communication skills
Santa Clara, California, United States · On-site
Overview Company Overview: Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and colla…
Skills: Security operations, Staff supervision, Emergency response, Scheduling, Conflict mediation
Corona, California, United States · On-site
$26/hr–$28/hr
The Team and the Role INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data …
Skills: Administrative support, Calendar management, Meeting coordination, Technical documentation, Records management
Los Angeles, California, United States · On-site
Overview SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there’s no fumbling with tickets, machines, apps, or cr…
Skills: Parking enforcement, Customer service, Traffic control, Data entry, Facility maintenance
Los Angeles, California, United States · On-site
$4k–$6k/mo
Job No: 560491; 07/30/2026 ACCOUNTING TECHNICIAN II One Stop Financial Services Salary Range: $4,037 - $5,881/Monthly (Budgeted Hiring Salary Range $4,037 - $4,200/Monthly) Work Schedule: Full-Time, Monday - Friday, 8:30…
Skills: Accounting, Financial record-keeping, Cashiering, Data analysis, Problem-solving
Thousand Oaks, California, United States · On-site
$18/hr–$27/hr
Overview If you love connecting with people and are ready to grow your career in a company that invests in your success, we’d love to meet you. Come be part of something amazing where your contributions truly matter. If …
Skills: Banking transactions, Cash handling, Customer service, Cross-selling, Financial transactions
San Bernardino, California, United States · On-site
$18/hr–$23/hr
Work Study: Federal Work- Study Student Information: https://www.csusb.edu/financial-aid/prospective-current-students/federal-work-study/federal-work-study-student Eligibility Requirements Must complete a Free Applicatio…
Skills: Tutoring, Academic support, Instructional assistance, Classroom preparation, Student monitoring
San Francisco, California, United States · On-site
$37/hr–$66/hr
Amazon Web Services (AWS) is currently hiring for an Engineering Technician to support our data centers. The Engineering Technician will help ensure overall availability and reliability to meet or exceed defined service …
Skills: Electrical maintenance, Mechanical maintenance, Data center operations, Troubleshooting, Preventive maintenance
Carlsbad, California, United States · On-site
The Retail Parts Shipping and Receiving Associate verifies and keeps records on incoming and outgoing shipments and prepares items for shipment. Assures proper control of parts inventory and related administrative functi…
Skills: Shipping, Receiving, Inventory control, Forklift operation, Pallet jack operation
San Jose, California, United States · On-site
$21/hr–$24/hr
Job DetailsJob Location: Meridian at Midtown - San Jose, CA 95126Position Type: Part TimeSalary Range: $21.00 - $24.00 HourlyReports to: Property Manager Position Supervision: None Expected Hours: Average less than 30 ho…
Skills: Leasing, Sales, Customer Service, Communication, Interpersonal Skills
San Diego, California, United States • Hybrid
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The Administrative Assistant provides records and administrative support to the Labor & Employment department, including document indexing, file maintenance, and new matter setup. The role also handles travel coordination, expense processing, and assists with litigation-related administrative tasks.
Candidates must have at least an associate degree and 1-3 years of administrative or records experience, preferably in a law firm. Proficiency in Microsoft Office and strong organizational and communication skills are required.
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Labor & Employment Team as an Administrative Assistant in our San Diego (Del Mar) office.
We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving the team’s success. If you are someone who has a strong work ethic, demonstrates initiative, adaptability, and innovation, and is looking to expand your knowledge by working with transactional attorneys, we invite you to join our team.
This role will be based in our San Diego (Del Mar) office, on a primarily in-office basis (3-4 days in office). Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director but supports the Co-Managing Shareholder’s litigation team and other senior attorneys and paralegals in the group.
Position Summary
The Practice Group Administrative Assistant provides administrative and records support to attorneys and/or paralegals within the Labor & Employment department. This entry‑level role assists with document scanning, indexing, filing, and basic records maintenance, as well as supporting new matter setup, travel coordination, and expense processing. The position also helps maintain compliance with records procedures, legal holds, and ethical walls while providing general administrative support as needed for the group’s associates and/or paralegals.
Provides practice group and administrative support for the labor & employment department in San Diego.
Scans and index documents into the document management system; perform general file maintenance including retrieving and distributing documents from various sources.
Supports new matter opening for a high volume litigation desk.
Coordinates department-specific documents for office meetings.
Coordinates travel arrangements and process expense reimbursements and vendor invoices.
Assists with opening new client matters.
Conducts label review, validation, and provision.
Indexes materials into the RMS database.
Processes collections for transfers for departing attorneys and clients.
Coordinates pickups and deliveries with offsite storage vendors.
Handles labeling and auditing of files under Ethical Wall or Legal Hold.
Responds to inquiries regarding records, files, and processes.
Assists with overflow secretarial work and perform additional duties and responsibilities as assigned.
Education & Prior Experience
At least a two-year (Associates) degree is required for this role with preference to those having studied legal studies, paralegal studies, or the like.
1-3 years of administrative or records experience, preferably in a law firm or professional services environment
Skills & Competencies
Superior attention to detail and outstanding organizational skills.
Excellent interpersonal and communication skills, both oral and written.
Strong problem-solving abilities and good judgment.
Ability to manage time effectively under pressure and meet strict deadlines.
Motivated self-starter who can work independently and collaboratively.
Maintain confidentiality of sensitive information.
Establish and maintain effective working relationships within the firm.
Technology
Proficiency with Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
Experience with Records Management Systems like FileTrail is a plus.
Ability to quickly learn new software applications.
Availability to work full-time on-site with flexibility for overtime.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.
Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.
The expected pay range for this position is:
$37.50 to $49 per hour
Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
More than 3,200 attorneys serving clients in 51 locations in the U.S., Europe, the Middle East, Latin America, and Asia
Greenberg Traurig, LLP has more than 3,200 lawyers across 51 locations in the United States, Europe, the Middle East, Latin America, and Asia. The firm’s broad geographic and practice range enables the delivery of innovative and strategic legal services across borders and industries. Recognized as a 2025 BTI “Best of the Best Recommended Law Firm” by general counsel for trust and relationship management, Greenberg Traurig is consistently ranked among the top firms on the Am Law Global 100, NLJ 500, and Law360 400. Greenberg Traurig is also known for its philanthropic giving, culture, innovation, and pro bono work. Web: www.gtlaw.com.
Offices: One Vanderbilt Ave., New York, New York 10017, US
Based on 5077 listings with disclosed salaries, most administrative jobs in California pay between $65k–$128k per year. Individual offers vary with seniority, company size, and specialization.
There are currently 23,297 open administrative positions in California listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Costco Wholesale, UCSF Department of Anesthesia and Perioperative Care, Keck Medicine of USC, Adventist Health Sierra Vista, Sutter Health, among others. Browse the listings above to see every active employer.
Yes — 3623 of the 23297 open administrative positions offer remote or hybrid work (984 remote, 2639 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
