Miami, Florida, United States · On-site
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with t…
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Jacksonville, Florida, United States · On-site
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Inside the Role The Customer Service Advisor serves as the central point of coordination for all service-related customer interactions, ensuring a seamless, professional, and high-quality customer experience throughout t…
Skills: Customer service, Relationship management, Repair coordination, Service scheduling, Warranty administration
Vero Beach, Florida, United States · On-site
At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, ev…
Skills: Cleaning, Disinfecting, Sanitation, Waste disposal, Stock management
Jacksonville, Florida, United States · On-site
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Lake Mary, Florida, United States · Hybrid
Anticipated End Date: 2026-08-07 Position Title: Authorization Representative II - BioPlus Specialty Pharmacy Job Description: Job Description Pharmacy Prior Authorization Specialist - BioPlus Specialty Pharmacy Location…
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Boca Raton, Florida, United States · On-site
$75k–$80k/yr
Apply now to join FAU, where tomorrow begins. For more information on everything FAU has to offer, please visit www.fau.edu/jobs. Note: Current FAU employees must apply as an internal applicant by logging into their exis…
Skills: Admissions leadership, Strategic planning, Data management, Banner student information system, Enrollment management
Boca Raton, Florida, United States · On-site
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Skills: Data analysis, Data entry, Optical character recognition, Student information system, Document management
Pelican Bay, Florida, United States · On-site
Requisition ID: 65397 Title: Accounts Payable Specialist I Arthrex is a global medical device company and a leader in new product development and medical education in orthopedics. The Accounts Payable Business Specialist…
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Brent, Florida, United States · On-site
$42k–$46k/yr
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Kissimmee, Florida, United States · On-site
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Leon County, Florida, United States · On-site
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Leon County, Florida, United States · On-site
Do not click the Apply button. Apply at GovernmentJobs.com General Summary This is professional work conducting and/or coordinating a support function for the Senate’s Ethics & Election Committee. The successful individu…
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Boynton Beach, Florida, United States · On-site
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Fort Walton Beach, Florida, United States · On-site
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Jackson County, Florida, United States · On-site
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Washington County, Florida, United States · On-site
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Leon County, Florida, United States · On-site
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Manatee County, Florida, United States · On-site
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Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
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Saint Johns County, Florida, United States · On-site
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Miami, Florida, United States • On-site
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The Project Assistant provides document management, transaction coordination, and administrative support to the Construction Real Estate Practice Group. Responsibilities include maintaining case databases, organizing closing binders, tracking project timelines, and assisting with regulatory compliance documentation.
The ideal candidate possesses strong critical thinking, research, and organizational skills with proficiency in Microsoft Office and document management systems. A bachelor's degree or equivalent experience is preferred, along with prior experience in real estate or litigation.
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
We are seeking a highly organized professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.
This role will be based in our Miami office on an 5 day in-office basis. Daily in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.
The Project Assistant provides support primarily to paralegals and legal support specialists within the Construction Real Estate Practice Group, with indirect support to attorneys. This role focuses on document management, transaction coordination, and administrative support, particularly in construction-related real estate and litigation matters. Candidates should also be flexible to work overtime as needed.
Manages the storage and organization of documents in iManage in collaboration with the legal team.
Reviews and documents daily correspondence scanned by the Office Services team in iManage.
Maintains case and transaction-related document databases pursuant to department standards; updates physical files as necessary
Assists in organizing and maintaining files in the transaction and closing "war room" for real estate construction projects.
Prepares and organizes closing binders and due diligence materials for real estate transactions.
Assists in tracking and maintaining project timelines, contracts, permits, and regulatory compliance documentation.
Coordinates with external vendors, couriers, and government offices to ensure timely filing and delivery of required documents.
Acts as a runner for time-sensitive tasks, including the procurement of checks for Notices of Bond and Notices of Commencement, often coordinating with couriers to meet deadlines.
Works with extranet sites, downloading and storing data using established naming conventions.
Creates indices of documents per provided examples.
Provides clerical support to paralegals, including assistance with binder preparation and administrative tasks.
Assists with legal and administrative projects, department duties, and special projects as assigned.
Proficient in creating PowerPoint presentations and Excel spreadsheets to support project tracking and presentations.
Uses Microsoft Office Suite and other firm software applications to complete tasks efficiently.
Opening matters new matters
Maintaining Construction Team’s Client Matter List
Monitoring Deadlines and Circulating Reminders
Working on all aspects of Notices of Commencement including recording with various counties.
Organizing iManage Folder Structures
Skills & Competencies
Strong critical thinking, research, and analytical skills, with the ability to summarize issues clearly in writing.
Highly organized with excellent attention to detail.
Strong interpersonal skills with the ability to establish and maintain effective working relationships across all levels of the organization.
Self-starter who can work independently with minimal supervision.
Ability to manage multiple priorities and work under pressure to meet strict deadlines.
Professional demeanor, communication skills (written and verbal), and presentation.
Systems-oriented mindset with the ability to maintain and create processes for efficient workflow.
Education & Prior Experience
Bachelor’s Degree or equivalent experience preferred.
Prior real estate or litigation-related legal experience preferred.
Technology
Advanced proficiency with Windows-based software and Microsoft Word, Excel, Outlook, and PowerPoint required.
Experience with Adobe Acrobat and document management systems such as iManage preferred.
Exceptional ability to learn new software applications quickly.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.
Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
More than 3,200 attorneys serving clients in 51 locations in the U.S., Europe, the Middle East, Latin America, and Asia
Greenberg Traurig, LLP has more than 3,200 lawyers across 51 locations in the United States, Europe, the Middle East, Latin America, and Asia. The firm’s broad geographic and practice range enables the delivery of innovative and strategic legal services across borders and industries. Recognized as a 2025 BTI “Best of the Best Recommended Law Firm” by general counsel for trust and relationship management, Greenberg Traurig is consistently ranked among the top firms on the Am Law Global 100, NLJ 500, and Law360 400. Greenberg Traurig is also known for its philanthropic giving, culture, innovation, and pro bono work. Web: www.gtlaw.com.
Offices: One Vanderbilt Ave., New York, New York 10017, US
Based on 1695 listings with disclosed salaries, most administrative jobs in Florida pay between $45k–$88k per year. Individual offers vary with seniority, company size, and specialization.
There are currently 15,844 open administrative positions in Florida listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Florida Department of Agriculture and Consumer Services, University of Miami Health System-Uhealth, UF Health, University of Miami Health System, Orlando Health, among others. Browse the listings above to see every active employer.
Yes — 1970 of the 15844 open administrative positions offer remote or hybrid work (726 remote, 1244 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
