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Full-time
high school
Posted 33d ago
Apply by Jul 9
~40 hrs/week
Responsibilities
The role manages facility supplies, vendor coordination, and administrative tasks including purchase orders and invoice processing. It also provides daily leadership to Facilities Assistants and oversees the maintenance ticketing system.
Requirements
A high school diploma is required, with preferred experience in facilities support, inventory control, or warehouse operations. Candidates must possess strong organizational skills and the physical ability to lift up to 50 pounds.
Full job description
Overview
The Facilities Supply & Vendor Team Lead is responsible for supporting the daily operations of the Distribution Center Facilities/Maintenance function with a primary focus on supply management, vendor coordination, invoice processing, purchase orders, and maintenance ticket system administration.
This role serves as a key point of contact between vendors, the General Manager, Facilities Manager, Maintenance team, and Facilities Assistants. The position ensures supplies are accurately inventoried, appropriately stocked, and available to support the operational needs of the Distribution Center. This role also provides daily leadership and guidance to Facilities Assistants across both shifts to help ensure consistent execution of facility support tasks.
Responsibilities/Qualifications
Key Responsibilities of a Facility Supply and Vendor Team Leader
Vendor Management & Project Coordination
Serve as a primary contact for facility-related vendors, gather quotes and proposals, schedule vendor visits, and maintain accurate vendor documentation.
Partner with the General Manager and Facilities Manager to review vendor options, pricing, project scope, timelines, and recommendations.
Supply Management & Inventory Control
Manage Distribution Center supply inventory by monitoring stock levels, conducting regular inventory checks, ordering and receiving supplies, and maintaining organized storage areas.
Track supply usage, maintain accurate inventory records, and identify opportunities to improve ordering accuracy, reduce waste, and support cost savings.
Purchase Orders, Invoices & Administrative Support
Complete purchase orders, code invoices, review documentation for accuracy, route approvals, and follow up on discrepancies as needed.
Maintain organized records for purchase orders, invoices, vendor documentation, supply records, and maintenance-related files.
Maintenance Ticketing System Support
Monitor the maintenance ticketing system by entering, updating, assigning, tracking, and closing tickets or work orders as appropriate.
Follow up with the Maintenance team on open work orders, communicate status updates, support reporting, and escalate recurring issues to the Facilities Manager.
Leadership & Daily Guidance
Provide daily direction, support, and guidance to Facilities Assistants across shifts to help ensure priorities, support tasks, and special projects are completed consistently.
Promote teamwork, accountability, safety, and clear shift-to-shift communication while partnering with the Facilities Manager on workflow concerns or process gaps.
Additional Responsibilities
Support facility inspections, supply audits, special projects, and operational needs as assigned.
Communicate professionally with internal teams, vendors, and leadership while maintaining confidentiality and following company safety standards.
Required Qualifications
High school diploma or equivalent required.
Previous experience in facilities support, inventory control, purchasing, vendor coordination, administrative support, warehouse/distribution operations, or a related area preferred.
Strong organization, follow-up, communication, computer, and data-entry skills, including Microsoft Office, email, and ticketing or purchasing systems.
Ability to manage multiple priorities in a fast-paced environment with strong attention to detail and accuracy.
Ability to provide daily direction and support to others in a professional manner.
Ability to work in a Distribution Center environment, including walking, standing, bending, reaching, and moving throughout the facility as needed.
Ability to lift, move, or organize up to 50 pounds within company safety guidelines.
Ability to use standard office equipment and work in varying temperatures or operational areas of the Distribution Center as needed.
Preferred Qualifications
Experience in a distribution center, warehouse, manufacturing, or facilities environment.
Experience with purchase order systems, invoice coding, maintenance ticketing systems, supply inventory processes, vendor management, or lead/coordinator responsibilities.
Strong planning, organization, time management, problem-solving, follow-up, and documentation skills.
Ability to compare pricing, review vendor options, summarize information for leadership, and communicate professionally both verbally and in writing.
Dependable, detail-oriented, proactive, and able to work independently while partnering closely with leadership and team members across shifts.
About Company
Pet Supplies Plus is focused on making it easier to get better products for your pet. With 770+ locations in 44 states, the stores have a streamlined design making it easy to navigate a wide assortment of natural foods, hard goods and pet services. Friendly, knowledgeable staff get to know each pet and their owner by name and provide playful store experiences to remind them just how fun it is to own a pet. Pet Supplies Plus stores are large enough to house an incredible variety of food and equipment, yet small enough to still feel neighborly.Pet Supplies Plus is ranked No. 31 overall in Entrepreneur Magazine's 2026 Franchise 500® list and is the Top Full-Service Pet Supplies Franchise for its exceptional performance in areas including financial strength and stability, growth rate and system size. For more information, please visit www.petsuppliesplus.com.
EOE STATEMENT
We provide equal employment opportunities to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment.
Pet Supplies Plus is focused on making it easier to get better products for your pet. With over 730 locations in 44 states, the stores have a streamlined design making it easy to navigate a wide assortment of natural foods, hard goods and pet services. Friendly, knowledgeable staff get to know each pet and their owner by name and provide playful store experiences to remind them just how fun it is to own a pet. Pet Supplies Plus stores are large enough to house an incredible variety of food and equipment, yet small enough to still feel neighborly.
Pet Supplies Plus is ranked No. 21 overall in Entrepreneur Magazine's 2024 Franchise 500® list and is the Top Full-Service Pet Supplies Franchise for its exceptional performance in areas including financial strength and stability, growth rate and system size. For more information, please visit www.petsuppliesplus.com.
Offices: 17410 College Pkwy, Livonia, Michigan 48152, US · 1510 E. 4th Street, Seymour, Indiana 47274, US
Convenient locationFranchise opportunitiesAdoptionsMinus the HasslePet LoversPet ServicesCustomer EngagementSelectionValueand Community Engagement
Based on 390 listings with disclosed salaries, most administrative jobs in Indiana pay between $45k–$85k per year. Individual offers vary with seniority, company size, and specialization.
How many Administrative jobs are open in Indiana right now?
There are currently 5,710 open administrative positions in Indiana listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Indiana?
Companies currently hiring include Indiana University Health, Indiana State Park Inns, Franciscan Health, Franciscan Alliance, Inc., Ascension, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Indiana?
Yes — 555 of the 5710 open administrative positions offer remote or hybrid work (202 remote, 353 hybrid).
How do I apply for Administrative jobs in Indiana?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.