Administrative Jobs in Illinois (Now Hiring) — 9,676 open — Page 105

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At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Title: Human Resources and Accounting Manager

Department: Grocery

FLSA: Non-Exempt

General Function:

Provides prompt, efficient and friendly customer service. Updates payroll system. Counsels with department heads and employees regarding performance reviews, personnel issues, scheduling, benefits, wages, etc. Coordinates a variety of administrative duties including facilitating, recruiting, hiring, payroll, performance reviews, orientation, benefits, employee counseling, etc. Works closely with the store management to ensure maximum employee satisfaction and retention. Responsible for store accounting which includes posting sales, scans checks for back office conversion, cash accountability (completes deposit and balances system), accounts/expense payable, accounts receivable, and some inventory procedures.

Core Competencies

• Partnerships
• Growth mindset
• Results oriented
• Customer focused
• Professionalism

Reporting Relations:

Accountable and Reports to: District Store Director, Store Manager; Assistant Managers of HWH, Perishables, and Store Operations

Positions that Report to you: All other store positions and any assigned by Store Manager

Primary Duties and Responsibilities:

• Provides prompt, efficient and friendly customer service by exhibiting caring, concern and patience in all customer interactions and treating customers as the most important people in the store.
• Smiles and greets customers in a friendly manner, whether the encounter takes place in the employee’s designated department or elsewhere in the store.
• Makes an effort to learn customers’ names and to address them by name whenever possible.
• Assists customers by:
• escorting them to the products they’re looking for
• securing products that are out of reach
• loading or unloading heavy items
• making note of and passing along customer suggestions or requests
• performing other tasks in every way possible to enhance the shopping experience.
• Answers the telephone promptly and provides friendly, helpful service to customers who call.
• Coordinates the inputting, changing, and deleting of employee information in the VLM system (time and attendance).
• Counsels with department head and employee regarding performance reviews, scheduling, benefits, wages, etc. and acts as the Insurance Coordinator and 401(k) Coordinator.
• Handles and satisfies customer complaints, sends follow up letters, and thank you letters.
• Develops effective recruiting and retention programs to facilitate the staffing of the store; coordinates the transfer of employees from one store to another.
• Facilitates the hiring process and may be involved in the interviewing and placement of specified positions.
• Tracks vacation and personal days for store employees.
• Conducts orientation and trains new employees.
• Attends weekly staff meetings and assistant manager meetings.
• Adjusts hours and departments; takes time clock readings, etc.
• Conducts performance reviews and exit interviews.
• Makes payroll adjustments including extra bonuses, missed pay raises, etc. and sends to payroll.
• Provides department heads and management with standard reports.
• Transmits sales, hours, adjustments, and accounts receivable to corporate office on a weekly basis.
• Disperses paychecks, W-2’s, Trust Fund/401(k) reports/year end employee income and benefits reports, and other company and store communications (birthdays, anniversaries, etc.)
• Posts hours worked by employees.
• Prepares employee wage and employment verifications, as well as disability claims, leave of absence requests, and extensions.
• Records and follows up on Workers Compensation claims and issues and fills out accident reports on customers, both property damage and personal injuries.
• Schedules employees as needed, honors employee time off requests, and replaces employees that call in.
• Verifies registers as needed.
• Evaluates money needs on a daily basis and keeps appropriate amounts in the safe.
• Counts the safe, gift cards, gathers Western Union and other utility reports and verifies with prior day sales and their computer software.
• Print necessary reports from each of the stores locations servers.
• Scans checks, balances cash and checks, and prepares deposit.
• Reconciles miscellaneous bag and verifies the ending balance on the register. (Miscellaneous bag contains coupons, charges, ROA's paid outs and other misc. payment items)
• Prepares and reviews checkout and cash accountability report.
• Reconciles invoices, enters into system, and sends to corporate.
• Completes all other reconciliations monthly to balance with corporate.
• Prepares unpaid invoice report, reconciles Electronic Funds Transfer (EFT), and store accounts receivable with corporate on a monthly basis. Completes a Third-Party reconciliation for the pharmacy as needed.
• Reconciles spread sheets of expenses and merchandise.
• Reconciles FTD/Teleflora items monthly.
• Maintains strict adherence to department and company guidelines related to personal hygiene and dress.
• Adheres to company policies and individual store guidelines.
• Reports to work when scheduled and on time.

Secondary Duties and Responsibilities:

• Coordinates and often conducts quarterly part-time employee meetings.
• Coordinates store events (Holiday party, Springtime Party, etc.).
• Assists with quarterly bonus meetings.
• Coordinates store Service Award program for all employees.
• Conducts tours of store for schools and civic organizations.
• Orders supplies for office and departments.
• Tracks vacation and personal days for all store employees.
• Runs department invoice reports for the department heads to reconcile.
• Prepares invoices held at store for corporate.
• Collects bad checks when necessary.
• Calls customers with charges 60 days old or older to get payment.
• Assists in other areas of store as needed.
• Performs other job related duties and special projects as required.

Supervisory Responsibilities:

Instructing, assigning, reviewing, and planning the work of others, maintaining standards, allocating personnel, and coordinating the activities of others.

Knowledge, Skills, Abilities, and Worker Characteristics:

• Must have the ability to solve practical problems; variety of variables with limited standardization, and interpret instructions.
• Ability to do arithmetic and calculations involving fractions, decimals, and percentages.
• Must possess the ability to interview, counsel or advise people; evaluate data, compose correspondence.
• Must be able to file, post, and mail materials; copy data from one record to another; interview to obtain basic information; guide people and provide basic direction.

Education and Experience:

High school, plus 2-3 years of other schooling (HR and/or Accounting) and Hy-Vee experience. Six months or less of similar or related work experience.

Physical Requirements:

• Must be physically able to perform light work exerting up to 20 pounds of force occasionally to move objects.
• Visual requirements include vision from less than 20 inches to more than 20 feet with or without correction, depth perception, color vision, and field of vision.
• Must be able to perform the following physical activities: Climbing, balancing, stooping, kneeling, reaching, standing, walking, pulling, lifting, grasping, feeling, talking, hearing, and repetitive motions.

Working Conditions:

This position is occasionally exposed to chemicals/solvents. This is a fast paced work environment. This position is continually exposed to money for reconciliation purposes. There is occasional pressure to meet deadlines.

Equipment Used to Perform Job:

Computer, Workday, Huddle, Microsoft Word, Outlook, calculator, phone, fax, copier, lotto machine, two wheeler, box cutters, and pallet jack.

Financial Responsibility

Responsible for payroll, accounts receivable, computer, and cash. Purchases uniforms/dress shirts, supplies, employee/store promotion, and processes cash advances. Responsible for all money, invoices and the purchasing of money.

Contacts:

Has daily contact with customers and employee parents. Has monthly contact with the general public, community or trade/professional organizations, and federal/state governmental or regulatory agencies. Has occasional contact with suppliers/vendors.

Confidentiality:

Has access to confidential information including employee records.

The anticipated hourly starting wage for this position is $17.00 to $21.25 depending on experience.

For information on company benefits visit Benefits | Hy-Vee.

Employment is contingent upon the successful completion of a pre employment drug screen.