How many Administrative jobs are open in Springfield, IL right now?

There are currently 15 open administrative positions in Springfield, IL listed on Clera. New openings are added daily as companies post roles.

Which companies are hiring for Administrative roles in Springfield, IL?

Companies currently hiring include Illinois Department of Children and Family Services, Horace Mann, Elara Caring, EverTrue, Health Care Service Corporation, among others. Browse the listings above to see every active employer.

Are there remote or hybrid Administrative jobs in Springfield, IL?

Yes — 4 of the 15 open administrative positions offer remote or hybrid work (1 remote, 3 hybrid).

How do I apply for Administrative jobs in Springfield, IL?

Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.

Administrative Jobs in Springfield, IL

Horace Mann is seeking a dependable and detail-oriented Mail/Copy Center Specialist to support critical mail, print, and document production operations. This role is responsible for ensuring timely, accurate, and cost-effective processing of company mailings, print requests, and shipping activities while maintaining high-volume production equipment.

The ideal candidate thrives in a fast-paced environment, enjoys hands-on work, and takes pride in delivering high-quality service to internal business partners across the organization.

Key Responsibilities

Mail & Print Operations

Consult with business units to identify the most efficient and cost-effective solutions for large mailings, printing projects, and postage processing.
Receive and fulfill Marketing Portal orders, including printing, packaging, and shipping materials using FedEx services while determining the most appropriate shipping method.
Process Contact Center and Underwriting requests by printing, assembling, metering, and mailing required documents.
Process electronic Add Car requests, meter mail, and prepare items for pre-sort mailing services.
Ensure all mail and print requests are completed accurately and within established service standards.

Equipment Operation & Maintenance

Operate and maintain Copy Center and Mail Center equipment, including:

High-speed color and black-and-white printers
Commercial cutters
Commercial hole punch equipment
Commercial folders
Mail inserters
Postage meters

Monitor equipment performance and coordinate maintenance or repairs as needed to minimize downtime.

Reporting & Administrative Support

Provide Financial Reporting with postage allocation information for postage meters and pre-sort mailing expenses.
Create and maintain reports using Microsoft Office applications, including Excel and Word.
Monitor, track, and report mail and print volume trends to management.
Assist with budgeting activities by providing operational data and reporting insights.

Customer Service & Operational Excellence

Provide exceptional support to internal business partners by ensuring requests are completed accurately and efficiently.
Maintain accuracy when matching records, processing documents, and handling sensitive business materials.
Identify opportunities for process improvements that increase efficiency and reduce costs.

Qualifications & Experience

Required

High School Diploma or GED.
Strong attention to detail and accuracy.
Ability to create and maintain reports using Microsoft Word and Excel.
Ability to match records, transfer information accurately, and maintain document integrity.
Ability to lift, push, and pull up to 50 pounds at waist level and overhead.

Preferred

2–3 years of practical experience in mail operations, printing, scanning, inserting, or document production environments.
Proven knowledge of printers, inserters, postage meter equipment, and related mailroom technologies.
Experience working in a high-volume print and mail processing environment.

Additional Information

Demanding office environment with significant daily production activity.
Very limited travel, primarily to local post office locations and occasional training sites.
Must maintain an acceptable driving record (Motor Vehicle Record checked annually).

Pay Range:

$16.59 - $22.28/hr.

Salary is commensurate to experience, location, etc.

Horace Mann was founded in 1945 by two Springfield, Illinois, teachers who saw a need for quality, affordable auto insurance for teachers. Since then, we’ve broadened our mission to helping all educators protect what they have today and prepare for a successful tomorrow. And with our broadened mission has come corporate growth: We serve more than 4,100 school districts nationwide, we’re publicly traded on the New York Stock Exchange (symbol: HMN) and we have more than $12 billion in assets.

We’re motivated by the fact that educators take care of our children’s future, and we believe they deserve someone to look after theirs. We help educators identify their financial goals and develop plans to achieve them. This includes insurance to protect what they have today and financial products to help them prepare for their future. Our tailored offerings include special rates and benefits for educators.

EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status

For applicants that are California residents, please review our California Consumer Privacy Notice

All applicants should review our Horace Mann Privacy Policy

The ideal candidate thrives in a fast-paced environment, enjoys hands-on work, and takes pride in delivering high-quality service to internal business partners across the organization.

Key Responsibilities

Mail & Print Operations

Consult with business units to identify the most efficient and cost-effective solutions for large mailings, printing projects, and postage processing.
Receive and fulfill Marketing Portal orders, including printing, packaging, and shipping materials using FedEx services while determining the most appropriate shipping method.
Process Contact Center and Underwriting requests by printing, assembling, metering, and mailing required documents.
Process electronic Add Car requests, meter mail, and prepare items for pre-sort mailing services.
Ensure all mail and print requests are completed accurately and within established service standards.

Equipment Operation & Maintenance

Operate and maintain Copy Center and Mail Center equipment, including:

High-speed color and black-and-white printers
Commercial cutters
Commercial hole punch equipment
Commercial folders
Mail inserters
Postage meters

Monitor equipment performance and coordinate maintenance or repairs as needed to minimize downtime.

Reporting & Administrative Support

Provide Financial Reporting with postage allocation information for postage meters and pre-sort mailing expenses.
Create and maintain reports using Microsoft Office applications, including Excel and Word.
Monitor, track, and report mail and print volume trends to management.
Assist with budgeting activities by providing operational data and reporting insights.

Customer Service & Operational Excellence

Provide exceptional support to internal business partners by ensuring requests are completed accurately and efficiently.
Maintain accuracy when matching records, processing documents, and handling sensitive business materials.
Identify opportunities for process improvements that increase efficiency and reduce costs.

Qualifications & Experience

Required

High School Diploma or GED.
Strong attention to detail and accuracy.
Ability to create and maintain reports using Microsoft Word and Excel.
Ability to match records, transfer information accurately, and maintain document integrity.
Ability to lift, push, and pull up to 50 pounds at waist level and overhead.

Preferred

2–3 years of practical experience in mail operations, printing, scanning, inserting, or document production environments.
Proven knowledge of printers, inserters, postage meter equipment, and related mailroom technologies.
Experience working in a high-volume print and mail processing environment.

Additional Information

Demanding office environment with significant daily production activity.
Very limited travel, primarily to local post office locations and occasional training sites.
Must maintain an acceptable driving record (Motor Vehicle Record checked annually).

Pay Range:

$16.59 - $22.28/hr.

Salary is commensurate to experience, location, etc.

For applicants that are California residents, please review our California Consumer Privacy Notice

All applicants should review our Horace Mann Privacy Policy

Administrative Jobs in Springfield, IL (Now Hiring) — 15 open

Mail/Copy Center Specialist

Strategic Implementation & Process Improvement Consultant

EXECUTIVE SECRETARY I (UMP)

EXECUTIVE SECRETARY II UMP

Senior Accounting Manager (Public Service Administrator, Opt 8C)

ACCOUNTANT

Independent Dispute Resolution Rep

SENIOR PUBLIC SERVICE ADMINISTRATOR, OPT 8L (DEPUTY GENERAL COUNSEL, WATER REGULATORY)

Office Associate-DCFS SCR PLU-State Central Register-SPFLD-4pm-12:30am shift - 3 POSITIONS

OFFICE ASSISTANT/MAIL MESSENGER

OFFICE ASSOCIATE, Opt. 2

TRANSPORTATION EXECUTIVE II (TECHNICAL MANAGER IV) SENIOR POLICY ADMINISTRATOR

BUREAU CHIEF

Business Office/Billing Manager-Concordia Village-FT-Days

Volunteer Coordinator

Operations Coordinator - SCHEELS Sports Park at Legacy Pointe

Legal Counsel - Contracts and Legal Agreements (PUBLIC SERVICE ADMINISTRATOR)

Frequently asked questions

How many Administrative jobs are open in Springfield, IL right now?

Which companies are hiring for Administrative roles in Springfield, IL?

Are there remote or hybrid Administrative jobs in Springfield, IL?

How do I apply for Administrative jobs in Springfield, IL?

Administrative jobs in other cities

Other jobs in Springfield, IL

Mail/Copy Center Specialist

Job description

Tools

Explore

Company

Tools

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Company

Administrative Jobs in Springfield, IL (Now Hiring) — 15 open

Mail/Copy Center Specialist

Strategic Implementation & Process Improvement Consultant

EXECUTIVE SECRETARY I (UMP)

EXECUTIVE SECRETARY II UMP

Senior Accounting Manager (Public Service Administrator, Opt 8C)

ACCOUNTANT

Independent Dispute Resolution Rep

SENIOR PUBLIC SERVICE ADMINISTRATOR, OPT 8L (DEPUTY GENERAL COUNSEL, WATER REGULATORY)

Office Associate-DCFS SCR PLU-State Central Register-SPFLD-4pm-12:30am shift - 3 POSITIONS

OFFICE ASSISTANT/MAIL MESSENGER

OFFICE ASSOCIATE, Opt. 2

TRANSPORTATION EXECUTIVE II (TECHNICAL MANAGER IV) SENIOR POLICY ADMINISTRATOR

BUREAU CHIEF

Business Office/Billing Manager-Concordia Village-FT-Days

Volunteer Coordinator

Operations Coordinator - SCHEELS Sports Park at Legacy Pointe

Legal Counsel - Contracts and Legal Agreements (PUBLIC SERVICE ADMINISTRATOR)

Frequently asked questions

How many Administrative jobs are open in Springfield, IL right now?

Which companies are hiring for Administrative roles in Springfield, IL?

Are there remote or hybrid Administrative jobs in Springfield, IL?

How do I apply for Administrative jobs in Springfield, IL?

Administrative jobs in other cities

Other jobs in Springfield, IL

Mail/Copy Center Specialist

Job description

Tools

Explore

Company