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Jobs at Illinois Secretary of State (Now Hiring) — 17 open

Illinois Secretary of State logoIllinois Secretary of State

Executive III

Springfield, Illinois, United States · On-site

$6k–$11k/mo

Mid level

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Executive III Division: Records Management Union: N/A Location: 3765 Winchester Rd., Springfield, IL – Sangamon County Salary: Range from $5,909 to $…

Skills: Program Management, Records Management, Budgeting, Personnel Management, Public Administration

Illinois Secretary of State logoIllinois Secretary of State

Securities Enforcement Auditor II

Chicago, Illinois, United States · On-site

$5k–$10k/mo

Mid level

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Securities Enforcement Auditor II Division: Audit and Compliance Union: IFT Location: 69 W Washington St, Chicago – Cook County Salary: $4,994 to $9,…

Skills: Financial Auditing, Regulatory Compliance, Securities Law, Accounting Principles, Investigation

Illinois Secretary of State logoIllinois Secretary of State

Information Systems Advisor I - Enterprise Applications

Springfield, Illinois, United States · On-site

$7k–$13k/mo

Senior

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Information Systems Advisor I – Enterprise Applications Division: Business Services Office Union: IFT Location: 501 S 2nd St, Springfield, IL – Sanga…

Skills: Cobol, Systems Analysis, Application Development, Program Design, Coding

Illinois Secretary of State logoIllinois Secretary of State

Data Systems Manager - Enterprise Applications

Springfield, Illinois, United States · On-site

$8k–$15k/mo

Senior

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Data Systems Manager – Enterprise Applications Division: Administration Union: IFT Location: 501 S 2nd St, Springfield, IL – Sangamon County Salary: …

Skills: Systems Analysis, IT Management, Software Support, Hardware Operations, Budget Management

Illinois Secretary of State logoIllinois Secretary of State

Intermittent Tour Guide

Springfield, Illinois, United States · On-site

$19/hr–$23/hr

Entry level

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Intermittent Tour Guide Division: Public Engagement Union: SEIU Location: 401 S. 2nd St., Springfield, IL – Sangamon County Salary: Starting pay for …

Skills: Tour Guiding, Public Speaking, Customer Service, Illinois History, Interpretive Techniques

Illinois Secretary of State logoIllinois Secretary of State

Talent Acquisition Specialist (Mng Asst III)

Chicago, Illinois, United States · On-site

$75k–$90k/yr

Mid level

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Talent Acquisition Specialist (Managerial Asst III) Division: Personnel – Talent Acquisition Union: N/A Location: 501 S Second St, Springfield, IL – …

Skills: Sourcing, Candidate Screening, Talent Pipeline Management, Employer Branding, Microsoft Office

Illinois Secretary of State logoIllinois Secretary of State

Attorney (Legal Advisor II)

Springfield, Illinois, United States · On-site

$6k–$12k/mo

Mid level

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Legal Advisor II (Attorney) Division: General Counsel Union: N/A Location: 501 S Second St, Springfield, IL – Sangamon County Salary: $6,019 to $8,33…

Skills: Legal Research, Statutory Interpretation, Legislative Analysis, Administrative Law, Case Management

Illinois Secretary of State logoIllinois Secretary of State

Attorney (Legal Advisor II)

Springfield, Illinois, United States · On-site

$6k–$12k/mo

Mid level

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Legal Advisor II (Attorney) Division: General Counsel Union: N/A Location: 501 S Second St, Springfield, IL – Sangamon County Salary: $6,019 to $8,33…

Skills: Legal Research, Statutory Interpretation, Legislative Analysis, Administrative Law, Case Management

Illinois Secretary of State logoIllinois Secretary of State

Talent Acquisition Specialist (Mng Asst III)

Springfield, Illinois, United States · On-site

$75k–$90k/yr

Mid level

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Talent Acquisition Specialist (Managerial Asst III) Division: Personnel – Talent Acquisition Union: N/A Location: 501 S Second St, Springfield, IL – …

Skills: Sourcing, Candidate Screening, Talent Pipeline Management, Employer Branding, Microsoft Office

Illinois Secretary of State logoIllinois Secretary of State

Data Systems Administrator - Enterprise Architecture

Springfield, Illinois, United States · On-site

$8k–$15k/mo

Senior

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Data Systems Administrator – Enterprise Architecture Division: IT Business Services Office Union: N/A Location: 501 S 2nd St, Springfield, IL – Sanga…

Skills: Enterprise Architecture, ServiceNow Platform Architecture, IT4IT Reference Architecture, Data Architecture, Solution Architecture

Illinois Secretary of State logoIllinois Secretary of State

Data Systems Administrator - Network Services

Springfield, Illinois, United States · On-site

$8k–$15k/mo

Senior

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Data Systems Administrator – Network Services Division: Technology Office – IT Operations Union: N/A Location: 501 S 2nd St, Springfield, IL – Sangam…

Skills: Network Administration, Strategic Leadership, LAN/WAN Management, SD-WAN, Wireless Networking

Illinois Secretary of State logoIllinois Secretary of State

Information Systems Advisor II - Integration Management

Springfield, Illinois, United States · On-site

$8k–$14k/mo

Senior

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Information Systems Advisor II – Integration Management Division: Business Services Office – Enterprise Applications Union: IFT Location: 501 S 2nd S…

Skills: MuleSoft, API-led Connectivity, Java, REST APIs, Integration Architecture

Illinois Secretary of State logoIllinois Secretary of State

Information Systems Advisor II - Integration Management

Springfield, Illinois, United States · On-site

$8k–$14k/mo

Senior

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Information Systems Advisor II – Integration Management Division: Business Services Office – Enterprise Applications Union: IFT Location: 501 S 2nd S…

Skills: MuleSoft, API-led Connectivity, Java, REST APIs, Data Transformation

Illinois Secretary of State logoIllinois Secretary of State

Data Systems Administrator - Governance & Business Management

Springfield, Illinois, United States · On-site

$8k–$15k/mo

Senior

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Data Systems Administrator – Governance & Business Management Division: Business Services Office Union: N/A Location: 501 S 2nd St, Springfield, IL -…

Skills: Portfolio Governance, Project Management Office Leadership, Business Analysis, Demand Management, Change And Release Management

Illinois Secretary of State logoIllinois Secretary of State

Data Systems Administrator - IT Device Operations

Springfield, Illinois, United States · On-site

$8k–$15k/mo

Senior

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Data Systems Administrator – IT Device Operations Division: Technology Office Union: N/A Location: 501 S 2nd St, Springfield, IL – Sangamon County Sa…

Skills: Device Operations Management, Endpoint Management, IT Governance, IT4IT Value Streams, Security Compliance

Illinois Secretary of State logoIllinois Secretary of State

Director - Department of Motor Vehicles

Springfield, Illinois, United States · On-site

Senior+

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Director of the Department of Motor Vehicles Division: Administration Union: N/A Location: 501 S Second St, Springfield, IL Salary: Minimum $135,000 …

Skills: Strategic Leadership, Operational Management, Policy Development, Budget Oversight, Resource Allocation

Illinois Secretary of State logoIllinois Secretary of State

Securities Examiner II

Springfield, Illinois, United States · On-site

$4k–$8k/mo

Mid level

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Securities Examiner II Division: Registration & Licensing Union: IFT Location: 421 E. Capitol Ave., Springfield, IL – Sangamon County Salary: Range f…

Skills: Securities Analysis, Accounting, Auditing, Financial Statement Analysis, Investigatory Methods

Illinois Secretary of State logo

Executive III

Illinois Secretary of State

Springfield, Illinois, United States • On-site

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Mid level

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  • $6k–$11k/mo
  • Full-time
  • bachelor degree
  • Posted 5d ago
  • Apply by Oct 20
  • ~40 hrs/week

Responsibilities

Oversees the statewide records program for the Illinois State Records Center, managing the receipt, storage, and destruction of documents from over sixty state agencies. Directs a staff of five and coordinates budget requests and operational strategies to ensure efficient document flow.

Requirements

Requires a bachelor's degree in business or public administration and three years of managerial experience in a public or business organization. Must possess a valid Illinois driver's license and the ability to lift up to 50 lbs.

Full job description

Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title:      Executive III
Division:       Records Management
Union:           N/A
Location:       3765 Winchester Rd., Springfield, IL – Sangamon County
Salary:          Range from $5,909 to $11,209 monthly – commensurate with experience

Benefits:       https://cms.illinois.gov/benefits/stateemployee.html

Overview:
Performs supervisory/managerial work in planning, organizing, directing and coordinating a moderate-sized program. In charge of statewide records program. Oversees the receipt, storage, destruction and transfers of documents from over sixty state agencies.  Requires a valid Illinois driver’s license.

Duties and Responsibilities:
  • Plans, organizes, directs and evaluates a statewide records-keeping. program for the Illinois State Records Center. Oversees the receipt, storage, destruction and transfer of documents from over sixty state agencies. Compiles annual budget requests and directs them to the Archives Fiscal Officer.
  • Directs a staff of five. Confers with administrative staff to coordinate programs and resolve problems. Completes employee evaluations and personnel/ management relations. Oversees the training of new staff members and assists with the physical movement of documents which are accessed or recycled.
  • Maintains production records to ensure proper procedures are in place in order to provide low cost services to user agencies. Constructs and implements strategies to assist in continuing an efficient flow of documents. Reviews forms and procedures, then recommends, develops and implements new procedures to maintain a high level of service while staying within the budgetary constraints.
  • Responds to written and oral inquiries regarding Records Center procedures and functions. Advises user agencies on the preparation necessary to get documents into storage. Arranges visits to agencies throughout the state for self and assistant; organizes and develops plans to transfer documents, scheduled by law, to be retained for a specific period. Conducts tours of the Records Center for those involved-in records management across the country.
  • Assists with the movement of documents from the State Archives of Illinois Regional Archives Depositories located at various state universities.
  • Performs other duties as required or assigned.
Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with courses in business or public administration and three years of managerial experience in a public or business organization.

Knowledge, Skills and Abilities:
  • Requires thorough knowledge of the principles and practices of public and business administration.
  • Requires extensive knowledge of functions and organization of State government.
  • Requires working knowledge of the principles of business accounting, program budgeting, personnel management and statistics.
  • Requires elementary knowledge of data processing business applications.
  • Requires ability to develop and manage a statewide program.
  • Requires ability to analyze administrative problems and adopt an effective course of action.
  • Requires ability to develop, install and evaluate new and revised methods, procedures and performance standards.
  • Requires ability to exercise judgment and discretion in implementing and interpreting departmental policies and procedures.
  • Requires ability to estimate and budget for future needs and cost for personnel, space, equipment, supplies and services.
  • Requires ability to develop and maintain cooperative managerial working relationships.
  • Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.
  • Requires ability to lift up to 50 lbs.
Application Process: 
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  
 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

Related keywords

Records ManagementPublic AdministrationState GovernmentBudgetingPersonnel ManagementIllinois State Records CenterDocument RetentionAdministrative OversightFiscal PlanningComplianceOperational StrategyGovernmental Records

About Illinois Secretary of State

LinkedInVisit site

Official account for Illinois Secretary of State Alexi Giannoulias. Sworn in on January 9, 2023.

Industry
Government Administration
Company size
1,001-5,000 employees
Headquarters
Springfield, IL
LinkedIn followers
12,698

As the second-largest constitutional office, the Office of the Secretary of State is visited by more Illinois residents than any other in state government. The office also is an important resource for educating citizens about issues that affect their everyday lives, including anti-drunk driving, traffic safety, school bus safety, securities fraud, literacy, and organ/tissue donation. The office's functions are described in the Illinois Constitution, mainly addressing the Secretary of State's duty to maintain official state records and the state seal. However, law and tradition have assigned many additional responsibilities to the office, which has one of the largest and most diverse collections of responsibilities of any of its counterparts nationwide. These duties are divided among 20 departments employing approximately 4,000 people, whose responsibilities range from maintaining the 20 buildings in the Capitol Complex, to overseeing the state's network of libraries, to preserving some of the state's most precious historical documents. Still, to many Illinois citizens, the Secretary of State's office is the place to go for a new driver's license or license plates.

Offices: Office of the Illinois Secretary of State, 213, State Capitol Building, Springfield, IL 62756, US

Office AdministrationNon ProfitGovernment
View all jobs at Illinois Secretary of State

About Illinois Secretary of State

LinkedInVisit site

Official account for Illinois Secretary of State Alexi Giannoulias. Sworn in on January 9, 2023.

Industry
Government Administration
Company size
1,001-5,000 employees
Headquarters
Springfield, IL
LinkedIn followers
12,698

As the second-largest constitutional office, the Office of the Secretary of State is visited by more Illinois residents than any other in state government. The office also is an important resource for educating citizens about issues that affect their everyday lives, including anti-drunk driving, traffic safety, school bus safety, securities fraud, literacy, and organ/tissue donation. The office's functions are described in the Illinois Constitution, mainly addressing the Secretary of State's duty to maintain official state records and the state seal. However, law and tradition have assigned many additional responsibilities to the office, which has one of the largest and most diverse collections of responsibilities of any of its counterparts nationwide. These duties are divided among 20 departments employing approximately 4,000 people, whose responsibilities range from maintaining the 20 buildings in the Capitol Complex, to overseeing the state's network of libraries, to preserving some of the state's most precious historical documents. Still, to many Illinois citizens, the Secretary of State's office is the place to go for a new driver's license or license plates.

Offices: Office of the Illinois Secretary of State, 213, State Capitol Building, Springfield, IL 62756, US

Office AdministrationNon ProfitGovernment
View all jobs at Illinois Secretary of State

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