Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Scheduling Coordinator Position Summary NEO Surgical Group is looking for a proactive and detail-focused Scheduling Coordinator to become part of our expanding healthcare team. This position is essential to maintaining s…
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Full-time
bachelor degree
Posted 13d ago
~40 hrs/week
Responsibilities
The Office Manager oversees business operations including purchasing, payroll processing, and financial reconciliation for the Department of Wellness & Recreation. They also manage the Pro Shop inventory, coordinate student employee events, and provide administrative support to the executive leadership team.
Requirements
Candidates must hold a bachelor's degree in Accounting, Finance, or a business-related field. At least one year of professional experience is required, along with proficiency in financial systems and administrative procedures.
Full job description
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The Office Manager assists with the various business operations functions within the Department of Wellness & Recreation. This position reports to the Sr. Manager, Business Operations.
PRIMARY DUTIES AND RESPONSIBILITIES
Buyer for the department, which includes adhering to purchasing policies, facilitating the vendor application process, placing orders, and following up on delivery. Ensure invoices are paid. Monitor the transactions of all departmental purchasing cards. Complete expense reports for reimbursements to employees and students.
Reconcile daily credit card deposits for Herbert Wellness Center and Outdoor Adventure Center (average $4,000 - $6,000 a day). Investigate any discrepancies. Prepare journal entries for credit card transactions and online renewals. Resolve credit card chargebacks. Prepare and process recurring billing. Prepare journals for transactions and Internal Service Deliveries. Maintain payroll deduction and SHAPE UP files uploaded to Workday on a biweekly and monthly basis. Process payroll deduction cards and reconcile monthly.
Enforce PCI compliance and Internal Audit policies by monitoring/reviewing sales transactions ($2.1 million.) Develop and enforce auditing procedures for business operations. Update and maintain the product catalog in Fusion software to include proper classification for accurate reporting.
Responsible for the management of the Pro Shop ($45,000 annual sales) to include the selection of products for sale, identifying the most cost-effective suppliers, setting the price for each item (profit margin), maintaining strict inventory controls and performing weekly inventory audits.
Coordinate with Wellness Professional Staff to maintain inventory of equipment and consumable supplies through inventory module in Connect2 software.
Coordinate annual and recurrent student employee events including appreciation events, annual holiday party, award luncheon, new student employee training/orientation, PCI compliance, active shooter, and CPR.
Maintain office supplies and monitor the supply room. Monitor supplies and coordinate repairs to multi-functional devices.
Facilitate Love Brick orders with vendor on behalf of donors. Process donation transmittal forms for University Advancement.
Assist Executive Director with coordinating Department of Wellness and Recreation meetings and functions including departmental staff meetings, student employee advisory board and DWR Advisory Board meetings.
Department liaison with Student Affairs IT and UMIT to ensure telecom and computer issues are resolved in a timely manner.
Assist Senior Manager, Business Operations with HR requisitions for new full-time hires and temporary employees. Create activity pay for employee overloads and graduate students. Assist in the hiring of student employees by processing Workday tasks including cost allocations, I-9’s, payroll accounting adjustments, and other employment and payroll related tasks. The department hires approximately 500 student employees during the academic year with an annual budget of $1 million.
Complete other assignments as required by Sr. Manager. Business Operations or Executive Director, Wellness and Recreation.
KNOWLEDGE, SKILLS, AND ABILITIES
Possess a high degree of knowledge in the areas of accounting, budgeting, purchasing, and payroll.
Knowledge of University systems preferred (Workday, Innosoft Fusion, Connect2).
EDUCATION REQUIREMENTS (ESSENTIAL REQUIREMENTS)
Bachelor’s degree in Accounting or Finance or business related field.
WORK EXPERIENCE REQUIREMENTS (ESSENTIAL REQUIREMENTS)
At least one year of professional experience required.
The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.
With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Delivering leading-edge patient care by the region’s best doctors, powered by groundbreaking research at The U.
Industry
Hospitals and Health Care
Company size
10,001+ employees
Headquarters
Miami, Florida
LinkedIn followers
39,983
UHealth – University of Miami Health System delivers leading-edge patient care by top-ranked physicians who treat some of the most complex cases. Powered by the Miller School of Medicine’s ground-breaking research and medical education, UHealth is the region’s only academic-based health care system. With a comprehensive network of nearly 40 outpatient facilities, its flagship hospital in the heart of Miami’s Health District, and more than 2,700 physicians and healthcare providers across South Florida, UHealth is a vital component of the community that is leading the next generation of health care. UHealth is home to Bascom Palmer Eye Institute, the No. 1 ranked eye hospital in the nation by U.S. News & World Report, Sylvester Comprehensive Cancer Center, the region’s only NCI-designated cancer center, and Desai Sethi Urology Institute, dedicated to urologic research and discovery, and a neurology and neurosurgery program ranked in the top 25 in the nation. These programs along with 100 other specialties make UHealth a trusted destination for compassionate, research-based care. UHealth is dedicated to continually developing an inclusive and rewarding culture for our talent - including hiring pledges with Military.com, AARP and a growing list of partners. UHealth has been honored on Becker's Healthcare 150 Top Places to Work List, emphasizing our commitment to the well-being and growth of our incredible faculty and staff. We also received the 2024 Platinum Bell Seal Certification by Mental Health America (MHA). The University of Miami was recognized by Forbes as one of the Best Employers for Women in 2023 and 2022. You can learn more about opportunities at UHealth at careers.miami.edu.
Offices: 1400 NW 12th Ave, Miami, Florida 33136, US · 5555 Ponce De Leon Boulevard, Coral Gables, FL 33146, US · 8932 SW 97th Ave, Miami, Florida 33176, US · 8100 SW 10 ST Plantation, Plantation, FL 33324, US · 1150 NW 14th St, Miami, FL 33136, US
Based on 1921 listings with disclosed salaries, most administrative jobs in Florida pay between $45k–$90k per year. Individual offers vary with seniority, company size, and specialization.
How many Administrative jobs are open in Florida right now?
There are currently 19,041 open administrative positions in Florida listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Florida?
Companies currently hiring include Florida Department of Agriculture and Consumer Services, University of Miami Health System-Uhealth, UF Health, University of Miami Health System, Orlando Health, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Florida?
Yes — 2179 of the 19041 open administrative positions offer remote or hybrid work (851 remote, 1328 hybrid).
How do I apply for Administrative jobs in Florida?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.