Gainesville, Florida, United States · On-site
$23/hr–$26/hr
Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Job…
Skills: Administrative support, Calendar management, Meeting coordination, Travel coordination, Fiscal transactions
Lakeland, Florida, United States · Hybrid
Job DetailsLevel: ExperiencedJob Location: FL - Main Campus - Lakeland, FL 33801Position Type: Full TimeEducation Level: Bachelor's DegreeTravel Percentage: NoneJob Shift: DayJob Category: Information TechnologyJOB SUMMA…
Skills: Data integrity, System maintenance, Report generation, Data analysis, End-user support
Miami, Florida, United States · On-site
Department: Jackson Memorial Hospital - Periop Administration Address: 1611 NW 12th Ave, Miami, Florida, 33136 Shift details: Full-Time, Days (On Site) Why Jackson: Jackson Memorial Hospital is the flagship hospital for …
Skills: Administrative Assistance, Budget Preparation, Procurement, Contract Analysis, Vendor Management
Sumter County, Florida, United States · On-site
We have an immediate position available for an experienced Office Manager to be located at our Heart of Florida Landfill. We are searching for a friendly professional who thrives in a fast-paced, team oriented, goal driv…
Skills: Office Management, Billing, Collections, Accounts Receivable, Accounts Payable
Madison, Florida, United States · On-site
Job DetailsJob Location: Madison - Madison, FL 32340SUMMARY Welcome and assist all center callers, patients and visitors in a professional and courteous manner. Promote a positive patient experience with outstanding cust…
Skills: Customer Service, Patient Scheduling, Insurance Verification, Data Entry, Phone Etiquette
Mary Esther, Florida, United States · On-site
$72k–$98k/yr
Type of Requisition: Regular Clearance Level Must Currently Possess: Top Secret Clearance Level Must Be Able to Obtain: Top Secret/SCI Public Trust/Other Required: None Job Family: Security Operations Job Qualifications:…
Skills: DCSA Compliance, NISPOM, Personnel Security, Physical Security, COMSEC Management
Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Strategic Leadership, Administrative Oversight, Budget Management, Performance Management, Quality Improvement
Greater Sun Center, Florida, United States · On-site
$14/hr–$14/hr
Job DetailsJob Location: Sun City South Club - Sun City Center, FL 33573Position Type: Part TimeSalary Range: $14.00 - $14.00 HourlyJob Shift: AnyCOMPANY OVERVIEW: Together We Soar! Vesta Property Services has been in th…
Skills: Housekeeping, Cleaning, Sanitation, Maintenance, Laundry operations
Cocoa, Florida, United States · On-site
$17/hr–$20/hr
Are you ready to play a part in improving the community you work in? Do you have a talent for managing relationships? Do you thrive in environments where you can share ideas? If you said yes to these three questions, the…
Skills: Property management, Customer service, Administrative support, Rent collection, Occupancy management
Fort Walton Beach, Florida, United States · On-site
Job DetailsJob Location: FLA-Ft Walton Beach Corps - Ft Walton Beach, FL 32548Position Type: Part Time less than 20Education Level: Associate DegreeTravel Percentage: MinimalJob Shift: DayJob Category: Case ManagementSch…
Skills: Case management, Needs assessment, Client advocacy, Inventory control, Data entry
Lake City, Florida, United States · On-site
Who We Are Working at Reece & Fortiline means being part of a growing global company that brings our purpose and values to life every day. We celebrate our team members living our values and provide opportunities to buil…
Skills: Warehouse operations, Inventory management, Customer service, Sales, Forklift operation
Coral Springs, Florida, United States · On-site
Job DetailsJob Location: DCSF Skin Institute - Coral Springs, FL 33071Position Type: Full TimeWho We Are: Platinum Dermatology Partners is a network of high-quality dermatology clinics that focus on collaborative and inn…
Skills: Mohs surgery assistance, Patient care, EMR documentation, Specimen collection, Surgical assistance
Tampa, Florida, United States · On-site
$20/hr–$30/hr
Job Description Summary We are excited to announce an opening for a Medical Assistant at our Tampa office! In this role, you will perform both clinical and administrative duties under the direct supervision of our Phys…
Skills: Triage, Venipuncture, Electronic Medical Records, Athena EMR, Patient Care
Tampa, Florida, United States · On-site
Labcorp is a global leader in laboratory services, providing the insights and answers that help healthcare providers, patients, researchers, pharmaceutical companies and health systems make confident decisions and improv…
Skills: Specimen processing, Laboratory procedures, Data entry, Specimen labeling, Sample preparation
Fort Lauderdale, Florida, United States · On-site
$80k–$90k/yr
Who We Are Lennox International (LII) is a leading global provider of innovative climate control solutions for heating, ventilation, air conditioning, and refrigeration (HVACR) markets.Beginning over a century ago, Lenno…
Skills: Project management, HVAC industry knowledge, Project administration, Budgetary compliance, Resource planning
Gainesville, Florida, United States · On-site
At VyStar, we offer competitive pay, an excellent benefit package that includes a 401(k) Plan, an extensive paid technical and on-the-job training program, and tuition reimbursement--available to all full and part time e…
Skills: Customer service, Sales, Relationship building, Communication skills, Critical thinking
Pensacola, Florida, United States · On-site
$18/hr–$23/hr
Overview Our purpose is Better Health. Specializing in primary care for patients 65+ is our passion. What’s Your Why? • Are you looking for a career opportunity that will help you grow personally and professionally? • Do…
Skills: Patient care, Phlebotomy, Electronic medical records, Vital signs monitoring, Clinical procedures
Okaloosa County, Florida, United States · On-site
$39k–$50k/yr
Requisition No: 880602 Agency: Department of Revenue Working Title: CUSTOMER SERVICE REPRESENTATIVE I - 73004060 Pay Plan: Career Service Position Number: 73004060 Salary: $38,760.36 - $49,501.08 / annually Posting Closi…
Skills: Customer service, Problem solving, Critical thinking, Data analysis, Research
Leon County, Florida, United States · On-site
$54k–$63k/yr
Requisition No: 879961 Agency: Florida Gaming Control Commission Working Title: WT: TRAINING ACCREDITATION MANAGER - 41500712 Pay Plan: Career Service Position Number: 41500712 Salary: $54,000 - $63,000 Posting Closing D…
Skills: Law enforcement accreditation, Policy development, Data collection, Instructional methods, Training techniques
Saint Petersburg, Florida, United States · On-site
Overview Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace…
Skills: Customer service, Access control, Security procedures, Surveillance monitoring, Incident response
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
The Administrative Assistant II provides operational support to divisional faculty and leadership by managing calendars, meetings, and travel arrangements. They also handle fiscal transactions, maintain divisional records, and assist with special projects and event logistics.
Candidates must have a high school diploma or equivalent and at least four years of relevant experience. Preferred qualifications include proficiency in Microsoft Office and knowledge of university purchasing and travel regulations.
| Classification Title: |
Administrative Assistant II |
|---|---|
| Classification Minimum Requirements: |
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. |
| Job Description: |
The Administrative Assistant II provides administrative and operational support to divisional faculty, staff, and leadership. Responsibilities include coordinating calendars and meetings, preparing correspondence and reports, maintaining records and shared resources, managing communications, and supporting recruitment and onboarding activities. General Administration:Provides administrative support to divisional faculty, staff, and leadership by coordinating calendars, scheduling meetings and appointments, maintaining divisional contact lists, organizational charts, and shared resources. Drafts routine correspondence, reports, and administrative documents, monitors and responds to inquiries received through shared divisional email accounts and maintains records and files in accordance with university and departmental requirements. Serve as the primary point of contact for coordinating visiting professors and guest visitors. Maintains faculty curriculum vita, biographical sketches, and other professional documentation. Assists with coordination of service and maintenance activities for office and research equipment to ensure operational readiness.
Fiscal Support and Travel Coordination:Assists with coordination of travel arrangements and accommodations for faculty, staff, visiting professors, and guest speakers, ensuring compliance with university policy and procedures. Process travel authorizations, reimbursements, purchasing requests, Marketplace requisitions, invoices, and other fiscal transactions. Reconcile p-card transactions and maintain supporting documentation for auditing and reporting purposes. Supports divisional activities by preparing participant support payments and maintaining tracking spreadsheets to monitor payment status and completion. Assists with ordering, maintaining receipts, tracking, and distribution of office and divisional supplies while coordinating logistical arrangements, including lodging, transportation, and catering, for divisional activities and events.
Meeting Coordination and Documentation:Assists with coordination of divisional meetings, seminars, lectureships, research meetings, and special events by managing schedules, meeting logistics, room reservations, and event arrangements. Prepares agendas, meeting materials, and supporting documentation, attends meetings as assigned, records and distributes meeting minutes, and communicates follow-up actions to ensure timely completion of assigned tasks and effective communication among participants.
Special Projects and Other Duties:Provides administrative support for special projects as assigned by the Division Administrator, Division Chief, or Associate Division Chief. Assists with divisional programs, research-related activities, and strategic initiatives while performing additional duties as needed to support the goals, mission, and operational needs of the division.
|
| Expected Salary: |
$23.00 - $26.00 per hour |
| Required Qualifications: |
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. |
| Preferred Qualifications: |
|
| Special Instructions to Applicants: |
In order to be considered, you must upload your cover letter and resume. This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. This is a Time Limited Position. Application must be submitted by 11:55 p.m. (ET) of the posting end date. |
| Health Assessment Required: | No |
World-class academic health center in Florida.
University of Florida Health is a world-class academic health center in Florida, encompassing hospitals, physician practices, colleges, centers, institutes, programs and services across northeast and north-central Florida. UF Health represents the shared vision and commitment to patient care excellence of more than 22,000 employees of the University of Florida Health Science Center and UF Health Shands health care system.
Offices: 1600 SW Archer Rd, Gainesville, FL 32608, US · 1515 SW Archer Road, Gainesville, FL 32608, US · 1600 SW Archer Road, Gainesville, FL 32608, US · 655 West 8th Street, Jacksonville, FL 32209, US
Based on 1756 listings with disclosed salaries, most administrative jobs in Florida pay between $45k–$90k per year. Individual offers vary with seniority, company size, and specialization.
There are currently 16,423 open administrative positions in Florida listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Florida Department of Agriculture and Consumer Services, University of Miami Health System-Uhealth, UF Health, University of Miami Health System, Orlando Health, among others. Browse the listings above to see every active employer.
Yes — 1952 of the 16423 open administrative positions offer remote or hybrid work (730 remote, 1222 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
