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Program Coordinator, Full time, Arlington Home, Fergus Falls, MN
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Mid level
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$17/hr–$22/hr
Full-time
high school
Posted 2d ago
~40 hrs/week
Responsibilities
The Administrative Assistant provides comprehensive support to the General Manager and leadership team, including calendar management, meeting coordination, and executive correspondence. They also act as the primary point of contact for public reception and ensure efficient interdepartmental communication and operational reporting.
Requirements
Candidates must possess a high school diploma or equivalent and at least three years of relevant work experience. Proficiency in Microsoft Office suite and the ability to maintain strict confidentiality are essential requirements for this role.
Full job description
ADMINISTRATIVE ASSISTANT
Job Description & Core Responsibilities
Department: Casino General & Administration
Reports To: General Manager
FLSA Status: Non-Exempt
Pay Grade:Grade 7
Gaming Class: Compact/Gaming
Application Deadline: August 12th, 2026
Position Summary:
The Administrative Assistant shall work directly under the General Manager and will be responsible for providing administrative support to the General Manager and leadership staff (with direction from GM) The Administrative Assistant acts in the capacity of public reception by interacting with visitors, vendors, guests, and employees professionally.
Core Duties and Responsibilities:
The following duties and responsibilities shall be carried out in an efficient, professional, and ethical manner for the assurance of effective. To perform the job successfully, an individual should demonstrate the following competencies:
Safeguard confidential information regarding financial, customer, operational, personnel, Tribal matters.
Provide administrative support to the General Manager and leadership staff (with direction of GM).
Evaluate and prioritize requests for leadership time and scheduling needs.
Organize and maintain executive calendar, meetings, and appointments.
Build buffer time into executive schedule and assist with prioritization of meetings and operational needs.
Prepare daily briefing packets including meeting preparation materials, operational reviews, event preparation, and call preparation
Coordinate recurring operational meetings and leadership meetings.
Track meeting follow-ups and ensure departments provide requested information in a timely manner
Prepare agendas, meeting packets, presentations, reports, and executive correspondence.
Attend meetings as requested and record official minutes, notes, and action items.
Maintain action-item trackers and follow up with departments on deadlines and deliverables.
Draft emails, memorandums, letters, reports, and company communications for General Manager review.
Organize and prioritize incoming communications, routing issues to the appropriate department or leadership staff.
Assist with preparation of board packets and presentation materials for executive approval.
Maintain organized filing systems for digital and physical records
Maintain confidential operational and executive files.
Answer telephones using proper etiquette and greet visitors, vendors, guests, and employees professionally
Assist in ordering office supplies and maintain records of supply usage and ordering.
Ensure office equipment is operational and coordinate maintenance when necessary.
Communication & Operational Coordination
Manage property-wide communications and distribute operational updates as directed.
Flag urgent Tribal Council, regulatory, compliance, or operational matters to GM
Follow up with department heads regarding overdue assignments, reports, or operational requests
Facilitate communication between departments to ensure timely completion of projects and initiatives.
Ensure consistency and professionalism in organizational communication.
Coordinate interdepartmental communication related to operations, projects, and events.
Operational Reporting & Tracking
Assist in compiling and organizing operational reports
Develop spreadsheets, graphs, trackers, and presentation materials as needed.
Track recurring guest complaints and assist with service recovery follow-up coordination.
Work with leadership to monitor guest feedback and communication trends.
General Responsibilities
Maintain knowledge of all resort, casino, hospitality, entertainment, retail, and operational services.
Maintain professional appearance, demeanor, and always working environment.
Follow all company policies, departmental procedures, gaming regulations, and confidentiality requirements.
Work cooperatively with all departments and employees.
Perform other duties as assigned.
Qualifications - Education and Experience:
The Administrative Assistant must have a high school diploma or general equivalency diploma and a minimum of three years’ work experience in a similar capacity. In addition, the Executive Assistant shall possess and/or demonstrate the following skills:
Must be highly confidential.
High organizational skills with an ability to prioritize and use time effectively.
Effective interpersonal skills.
Accountable, dependable, reliable, and customer service oriented.
Strong computer background with skills and proficiency in Microsoft Word, Excel, and PowerPoint software programs.
Excellent written and oral communication skills.
Ability to exercise good judgment and decision-making skills.
Ability to work and contribute as a team player.
Must be able to pass a criminal background check and drug screen.
Work Environment:
The work environment is fast-paced and requires overall good mental and physical health.
Physical Demands:
Job-specific abilities and requirements include:
Ability to sit for extended periods of time.
Ability to perform repetitive motion from use of a computer.
Ability to tolerate various scents, noises, and bright lights.
Preference:
It is the policy of the Bois Forte Band, pursuant to tribal and federal law, to give preference to qualified Native Americans in hiring, promotion, and departmental transfers. Preference will be extended to members of the Bois Forte Band, members of other federally recognized tribes and to status Natives born in Canada.
Monday thru Friday (8am - 4pm). Some days may be later due to scheduled meetings or events.
Fortune Bay Resort Casino, located in Tower, is Northern Minnesota's finest travel and entertainment destination.
Industry
Gambling Facilities and Casinos
Company size
501-1,000 employees
Founded
1986
Headquarters
Tower, MN
LinkedIn followers
720
Fortune Bay Resort Casino is owned and operated by the Bois Forte Band of Chippewa.
The resort casino is located in the Vermilion sector of the Reservation, which was established as a permanent home for the Bois Forte people through an 1854 Treaty with the United States Government.
The Bois Forte Band is committed to growing the economic vitality of Northeastern Minnesota. Fortune Bay is the largest non-mining employer in the northern region of the state with approximately 515 employees. The annual payroll is approximately $10,200,000, plus nearly $2 million in benefits. Fortune Bay purchases nearly $22 million in goods and services each year from vendors, most of them local.
The Bois Forte Band is not only an economic engine for Minnesota, but also a good neighbor. The Band donates time, talent and treasure to local organizations and is dedicated to the mission of making Fortune Bay the finest year-round entertainment destination through exceptional amenities and quality guest services.
Offices: 1430 Bois Forte Road, Tower, MN 55790, US
Based on 1137 listings with disclosed salaries, most administrative jobs in Minnesota pay between $50k–$100k per year. Individual offers vary with seniority, company size, and specialization.
How many Administrative jobs are open in Minnesota right now?
There are currently 5,032 open administrative positions in Minnesota listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Minnesota?
Companies currently hiring include Mayo Clinic, Fairview Health Services, Children's Minnesota, Baseline Fitness, Hennepin Healthcare, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Minnesota?
Yes — 929 of the 5032 open administrative positions offer remote or hybrid work (197 remote, 732 hybrid).
How do I apply for Administrative jobs in Minnesota?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.