Montgomery County, Maryland, United States · On-site
$80k–$92k/yr
Job DetailsLevel: ExperiencedJob Location: National Institutes of Health (NIH) - Main Campus/Bethesda - Bethesda, MD 20892Position Type: Full TimeEducation Level: Bachelors DegreeSalary Range: $80,000.00 - $92,000.00 Sal…
Skills: Grants Management, eRA Commons, IMPAC II, Budget Analysis, Financial Monitoring
Towson, Maryland, United States · Hybrid
$26/hr–$42/hr
Job Description: Merrill Wealth Management is a leading provider of comprehensive wealth management and investment products and services for individuals, companies, and institutions. Merrill Wealth Management is one of t…
Skills: Account Management, Client Management, Customer and Client Focus, Issue Management, Oral Communications
Towson, Maryland, United States · Hybrid
$26/hr–$42/hr
Job Description: Merrill Wealth Management is a leading provider of comprehensive wealth management and investment products and services for individuals, companies, and institutions. Merrill Wealth Management is one of t…
Skills: Account Management, Client Management, Customer and Client Focus, Issue Management, Oral Communications
Baltimore, Maryland, United States · On-site
$15/hr–$28/hr
THIS IS A NON-CIVIL SERVICE POSITION Salary Range: $15.00 - $28.80 Hourly Starting Pay: $15.00 Hourly Get to Know Us Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added elem…
Skills: Professional Communication, Workplace Competencies, Financial Literacy, Teamwork, Resume Building
Elkridge, Maryland, United States · On-site
$55k–$60k/yr
Overview Join our team where customer service goes beyond mere order taking. We seek candidates who excel in providing personalized, high-touch support, ensuring every customer interaction creates a seamless delivery exp…
Skills: Customer Service, Problem Solving, Verbal Communication, Written Communication, De-escalation
Maryland, United States · Hybrid
Job Summary: A Contracts Manager works as a partner to the sales and operations disciplines within the business. Job Description: Modaxo is seeking a Contracts Manager to oversee and manage all contractual aspects of new…
Skills: Contract Drafting, Contract Negotiation, Contract Administration, Risk Mitigation, Compliance
Rossville, Maryland, United States · On-site
$17/hr–$19/hr
Job DetailsJob Location: SVDP Eastside Shelter - Rosedale, MD 21237Position Type: Part TimeSalary Range: $17.00 - $19.00 HourlyTravel Percentage: Up to 25%SUMMARY The Program Assistant (PA) will provide essential 24-hour…
Skills: Crisis Intervention, Conflict Mediation, Facility Maintenance, Resource Navigation, Case Management Support
Camp Springs, Maryland, United States · On-site
$75k–$80k/yr
Overview Contribute to turning complex immigration policy into clear guidance that helps millions navigate the U.S. immigration system—where clarity meets public service. If you can make the complex clear, your work will…
Skills: Operational Oversight, Staff Management, Client Coordination, Compliance, Quality Assurance
Patuxent River, Maryland, United States · On-site
Overview Background Information: This full-time position supports the NAVAIR Support Equipment Controlling Authority (SECA) team in Patuxent River, Maryland. The SECA team is responsible for the planning, accounting, and…
Skills: Logistics Analysis, Inventory Management, Microsoft Office, SharePoint, LAMS
Baltimore, Maryland, United States · On-site
$60k–$75k/yr
The position is described below. If you want to apply, click the Apply Now button at the top or bottom of this page. After you click Apply Now and complete your application, you'll be invited to create a profile, which w…
Skills: Client Servicing, Investment Research, Trade Execution, Financial Planning, SalesForce
Gaithersburg, Maryland, United States · On-site
Overview CAPREIT extends an invitation to you to become a member of our family. Our company manages multifamily housing communities across the United States as a national property management company. Are you someone who …
Skills: Apartment Leasing, Customer Service, Marketing, Administrative Support, RealPage
Rockville, Maryland, United States · On-site
$20/hr–$21/hr
Job Description Title: Program Support Staff Reports to: Program Support Manager Shift schedule: Saturday-Tuesday Overnight(12am-8am) FSLA Status: Non-exempt Pay rate: $21/ hour POSITION SUMMARY The Interfaith Works New …
Skills: Customer Service, Trauma Informed Care, Crisis Intervention, Harm Reduction, Cultural Humility
Baltimore, Maryland, United States · On-site
$75k–$80k/yr
Overview MB2 Dental is seeking an Office Manager for several high-volume practices. We aim to provide our patients with an outstanding experience from start to finish, and our new office manager will play a vital role in…
Skills: Management, Leadership, Dentrix Software, Team Leadership, Dental Office Administration
Baltimore, Maryland, United States · On-site
$85k–$95k/yr
Job DetailsLevel: ExperiencedJob Location: Gilman School - Baltimore, MD 21210Position Type: Full TimeEducation Level: 4 Year DegreeSalary Range: $85,000.00 - $95,000.00 Salary/yearJob Shift: DayJob Category: EducationDI…
Skills: Donor Relations, Stewardship Strategy, Fundraising, Donor Engagement, Impact Reporting
Baltimore, Maryland, United States · Hybrid
$58k–$60k/yr
The Embrace Initiative at the University of Maryland, Baltimore has an exciting opportunity for a Community Program Specialist. The mission of The Embrace Initiative is to collaborate with community to create a world tha…
Skills: Program Management, Community Outreach, Relationship Building, Workshop Facilitation, Data Management
Maryland, United States · Remote OK
$24/hr–$40/hr
Under general supervision, collects and retrieves data using a computerized cancer registry system and is responsible for case finding, abstracting, and follow-up of cases of malignant diseases diagnosed and treated at t…
Skills: Cancer Registry Coding, Medical Record Interpretation, Case Finding, Data Abstracting, Topography And Morphology Coding
Baltimore, Maryland, United States · On-site
$16/hr–$23/hr
Location: Ascension St. Agnes Hospital Baltimore Shift: FT - ER Registration: Thursday 1 am to 7 am, Thursday - Saturday 7 pm to 7 am Ready to start a meaningful career in healthcare - even if you’ve never worked in the …
Skills: Customer Service, Patient Registration, Data Entry, Insurance Verification, Compassionate Communication
Baltimore, Maryland, United States · Hybrid
$58k–$72k/yr
The Center for Shock, Trauma and Anesthesiology Research (STAR) and the Department of Anesthesiology is seeking a Program Specialist. The Program Specialist is responsible for the day-to-day tactical administrative funct…
Skills: Program Coordination, Administrative Management, Budget Preparation, Financial Analysis, Policy Interpretation
Towson, Maryland, United States · On-site
$17/hr–$25/hr
Under limited supervision, performs a variety of clerical activities to support practice operations including customer service, managing telephone calls, scheduling, registration, and copay collections. Education High Sc…
Skills: Customer Service, Medical Terminology, Written Communication, Oral Communication, Arithmetic Calculations
Rossville, Maryland, United States · On-site
$17/hr–$19/hr
Job DetailsJob Location: SVDP Eastside Shelter - Rosedale, MD 21237Position Type: Part TimeSalary Range: $17.00 - $19.00 HourlyTravel Percentage: Up to 25%SUMMARY The Program Assistant (PA) will provide essential 24-hour…
Skills: Crisis Intervention, Conflict Mediation, Facility Maintenance, Resource Navigation, Guest Support
Montgomery County, Maryland, United States • On-site
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
The specialist provides grants management and administrative support for the Fogarty International Center at the NIH. Key duties include managing FOA templates, validating application completeness, performing budget verifications, and monitoring post-award financial compliance.
Requires a bachelor's degree and at least 5 years of federal grants experience, specifically with eRA Commons and IMPAC II. Proficiency in NIH Grants Policy, SF-424 modular budgets, and indirect cost calculations is essential.
Job DetailsLevel: ExperiencedJob Location: National Institutes of Health (NIH) - Main Campus/Bethesda - Bethesda, MD 20892Position Type: Full TimeEducation Level: Bachelors DegreeSalary Range: $80,000.00 - $92,000.00 Salary/yearTravel Percentage: NoneJob Shift: DayJob Category: Public HealthPosition Objective: The Grants Management Specialist will independently provide support services to assist in fulfilling the overall objective of Fogarty International Center. The primary objective is to deliver high-quality services and required deliverables through the effective performance of grants management and administrative support activities for the Office of Director within the National Institutes of Health.
Draft FOA templates and administrative sections for GMS review.
Maintain FOA publication tracking log and clearance workflows.
Deliverable: FOA Template & Publication Tracking Spreadsheet. Due: within 5 business days of request.
Monitor Electronic Research Administration (eRA) Commons receipt queue.
Validate administrative completeness (forms present, page limits) and flag missing items.
Prepare administrative completeness reports for each application.
Deliverable: Application Intake Report (one per application). Due: 3 business days after receipt.
Perform mathematical verification and consistency checks between SF-424 Research & Budget Justification.
Produce budget comparison worksheets and preliminary cost-analysis summaries.
Deliverable: Budget Verification Worksheet & Cost Summary. Due: 3 business days after receipt of application.
Check presence of required assurances (human subjects, vertebrate animals, IACUC, IRB approvals), registrations (SAM/UEI), and other attachments.
Prepare checklist summary for GMS review.
Deliverable: Compliance Checklist. Due: 3 business days after intake.
Check presence of required assurances (human subjects, vertebrate animals, IACUC, IRB approvals), registrations (SAM/UEI), and other attachments.
Prepare checklist summary for GMS review.
Deliverable: Compliance Checklist. Due: 3 business days after intake.
Compile institutional award history, audit summaries (Single Audit), and other source documents for GMS.
Deliverable: Applicant Risk Brief. Due: 5 business days after GMS request.
Track JIT requests; validate completeness of JIT materials and prepare JIT summary memos.
Deliverable: JIT Status Log & JIT Memo. Due: per JIT timeline (as requested).
Draft standard correspondence and internal routing memos for GMS approval.
Maintain shared mailbox triage log.
Deliverable: Draft Correspondence Packet. Due: 3 business days after request.
Assemble draft Notice of Award elements (funding summary, terms to consider, recommended conditions) for GMS review.
Deliverable: Draft NoA Package (for review only). Due: per award schedule.
Prepare funding summary sheets, obligation worksheets, and internal checklists.
Deliverable: Funding Summary & Obligation Worksheet. Due: within timeline provided by GMS.
Post-Award Setup & Onboarding
Enter award metadata into NIH tracking systems (under supervision), create grantee file folders, and assemble administrative award packets.
Deliverable: Award Setup Checklist. Due: within 5 business days of award finalization.
Financial Monitoring & Reporting Support
Reconcile budget vs. awarded amounts; prepare monthly/quarterly financial status summaries for GMS review.
Track and summarize Federal Financial Report (FFR) submissions and flag delinquent reports.
Deliverable: Financial Monitoring Report (monthly/quarterly). Due: monthly.
Grant Administration & Compliance Monitoring
Review and summarize progress reports, other support, no-cost extension requests, and prior approval requests for completeness and policy issues.
Prepare issue logs and draft recommendation memos for GMS action.
Deliverable: Post-Award Compliance Summary & Issue Log. Due: within 5 business days of receipt of grantee submission.
Amendments, Modifications & Closeout Support
Compile documentation for administrative amendments and closeout packages (final FFR reconciliation, final progress report, property disposition).
Prepare draft closeout checklists and closeout memos.
Deliverable: Closeout Package & Checklist. Due: within 10 days of grantee final submission.
Closeout & Records Management
Ensure award records meet NIH retention/compliance standards and prepare electronic archive packages.
Deliverable: Archived Award Record Package. Due: per NIH records schedule.
Timeliness: Deliverables submitted within agreed due dates; late submissions require written notification and mitigation plan.
Accuracy: Zero arithmetic errors on budget worksheets; policy-related flags must reference applicable NIH policy citations (drafts acceptable; final determinations by GMS).
Completeness: Each deliverable contains required fields and a one-page executive summary for GMS.
Quality: Documents are professional, editable (MS Word/Excel), and include version control (version, date, author).
Acceptance: GMS reviewer will accept, accept with comments, or reject deliverable within 5 business days. Rejected deliverables must be corrected and resubmitted within the agreed timeline. (See Performance Evaluation Standards – Attachment 4)
Status Reports: Weekly brief status report on active tasks and outstanding items (format: 1-page plus dashboard).
Monthly Meeting: Monthly review with GMS leadership to review performance metrics, risks, and backlog.
Ad Hoc: Immediate escalation for items that could materially affect award timing or compliance.
Bachelor's degree required
5+ years of federal grants experience
Experience with eRA Commons and IMPAC II.
Proficiency with SF-424, modular budgets, and indirect cost calculations.
Knowledge of NIH Grants Policy Statement, human subjects regulations, and audit reporting.
Master's degree preferred
NIH experience preferred
3+ years of experience in finance/accounting preferred.
Ability to communicate effectively, orally and in writing, with non-technical and technical staff
Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at [email protected]. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.
This position is contingent upon contract
Serve our customers to promote and protect the health and security of our nation
GAP Solutions, Inc. is a mission support solutions provider that partners with federal civilian and defense agencies to deliver comprehensive, professional, and specialized consulting services. Established in 1999, GAP Solutions has experienced years of continuous growth and success by focusing on the quality of service to our clients and emphasizing employee satisfaction programs. Our corporate headquarters is located in Herndon, VA. We have successfully grown to over 800 employees across the United States. GAP Solutions is a trusted partner to our customers. The strength of our reputation is founded on our ability to define, tailor, and deliver resources to our customers. Our primary focus on human capital resources and ability to identify and deliver the right personnel for every task is the foundation of our success. We celebrate being awarded consecutive Top Workplaces since 2021. GAP Solutions believes that close involvement from management leadership is necessary for building long-lasting partnerships with our customers and motivating employees to actively participate in collaboration efforts. GAP Solutions is committed to fulfilling our service commitments and has earned a reputation for delivering service excellence. GAP Solutions’ experience spans a variety of federal agencies’ missions, including the Department of Health and Human Services, the Department of Defense, the Department of State, and the Department of Homeland Security, among others. GAP Solutions provides services under five major service areas: 1) Emergency Management; 2) Security and Information Management; 3) Process Management; 4) Human Capital, and 5) Scientific Research, Analysis, and Policy Development. GAP Solutions has been certified ISO 9001:2015 for our Quality Management System (QMS) since March 2022. Visit our website at www.gapsi.com to contact us or for more information about our company.
Offices: 205 Van Buren Street, Suite 205, Herndon, VA 20170, US
Based on 1406 listings with disclosed salaries, most administrative jobs in Maryland pay between $50k–$110k per year. Individual offers vary with seniority, company size, and specialization.
There are currently 4,168 open administrative positions in Maryland listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include John Hopkins University, University of Maryland Medical System, Mercy Medical Center, Baltimore, MD, University System of Maryland, PM Pediatric Care, among others. Browse the listings above to see every active employer.
Yes — 814 of the 4168 open administrative positions offer remote or hybrid work (185 remote, 629 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
