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Office Administrator – National Security Program Area
Laurel, Maryland, United States · On-site
Senior+
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Description Do you love to work with people and be at the center of the action? Are you passionate about supporting others to get things done? Do you like to use your organizational skills to keep business running smooth…
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
$21/hr–$24/hr
Full-time
401(k), 401(k) matching, Dental insurance, Health insurance, Paid time off, Training & development
Posted 1d ago
~40 hrs/week
Responsibilities
The Coordinator III manages billing, invoicing, and shipment verification to ensure sales orders are accurate for financial processing. They also perform audits, resolve discrepancies, and provide guidance to junior team members.
Requirements
Candidates should have experience in auditing, administrative support, or service operations. Proficiency in Microsoft Office, particularly Excel, and strong attention to detail are required.
Full job description
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Training & development
Vision insurance
Compensation / Job Specifics
This position is posted at $21 - $24/hr
This position is in-person in Laurel Maryland
This work days for this position are Tuesday - Saturday
Tuesday - Friday : 8:00AM - 5:00PM
Saturday : 7:00AM - 1:00PM
Training hours are Monday - Friday, 9:00AM - 5:00PM (3-4 weeks)
Job Summary:
The Coordinator III is responsible for completing billing, invoicing, shipment verification, and audit functions to ensure all sales orders are accurate and ready for financial processing. This role reviews documentation for completeness, identifies missing or incorrect information, and communicates findings to drivers, sales, and internal teams. The Coordinator III supports departmental consistency by assisting with cross training and day-to-day guidance for Coordinators I and II when questions arise or clarification is needed. While not a primary phone handling role, the Coordinator III provides customer support during high call volume when overflow assistance is required.
Essential Duties:
· Complete billing, invoicing, and shipment verification within timed guidelines with a high degree of accuracy
· Perform audits of sales orders to confirm documentation completeness
· Communicate audit findings to sales, drivers, and internal partners
· Resolve discrepancies by obtaining missing notes, photos, or required details
· Ensure proper documentation is prepared for financial processing
· Support customer inquiries during call overflow to assist Coordinator I
· Respond to questions regarding billing or order status when needed
· Assist in reinforcing training and workflow expectations for Coordinators I and II
· Cross- train on additional departmental functions to support operational consistency
· Maintain accurate records for billing, audits and operational reporting
· Generate and analyze operational reports to ensure the accuracy of invoiced sales orders.
· Collaborate with internal teams to correct errors and close outstanding issues
· Maintain confidentiality and professionalism
· Any other duties as assigned
Qualifications:
· Experience is auditing, administrative support or service operations preferred
· High attention to detail and strong accuracy in documentation
· Ability to communicate findings clearly with drivers, sales, and internal teams
· Strong organizational skills and ability to manage multiple tasks
· Professional written and verbal communication
· Proficient in Microsoft Office with a strong emphasis on Excel for reporting and data tracking.
Physical Requirements:
· Ability to sit at a computer for extended periods of time
· Ability to speak on the phone for long durations
· Ability to lift up to thirty pounds if needed for filing materials.
Work Environment:
· Office Setting
· Fast-paced Service Department
· Regular interactions with technicians, dispatchers, parts coordinators, and leadership.
#1 Local & Independent Appliance Retailer in the Region
Industry
Retail
Company size
201-500 employees
Founded
1930
Headquarters
Chevy Chase, Maryland
LinkedIn followers
809
Bray & Scarff is the number one local and independent appliance retailer. Today, we are the number one local and independent appliance retailer operating 15 retail stores serving the Maryland, Virginia, and the District of Columbia. We are a one-stop shop for premium appliance sales, installation, service, and kitchen remodeling. We have factory-trained experts to serve customers to the best of their needs in every department. Visit www.brayandscarff.com/careers to learn more about opportunities within our company!
Offices: 6801 Wisconsin Avenue, Chevy Chase, Maryland 20815, US · 5715 Lee Highway, Arlington, Virginia 22207, US · 11923 Lee Highway, D – H, Fairfax, Virginia 22030, US · 2087 West Street, Annapolis, Maryland 21401, US · 10015 York Road, Cockeysville, Maryland 21030, US
How many Administrative jobs are open in Laurel, MD right now?
There are currently 63 open administrative positions in Laurel, MD listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Laurel, MD?
Companies currently hiring include Johns Hopkins Applied Physics Laboratory, Tower Federal Credit Union, PM Pediatric Care, Adams and Associates, Inc., Bray and Scarff, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Laurel, MD?
Yes — 8 of the 63 open administrative positions offer remote or hybrid work (0 remote, 8 hybrid).
How do I apply for Administrative jobs in Laurel, MD?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.