Company Overview KR Wolfe, Inc. is a dynamic, growing company dedicated to making the equipment and technology of tomorrow work today. We specialize in delivering specialized installation, integration, field service, and…
Skills: Office Administration, Facility Management, Shipping and Receiving, Inventory Management, Microsoft Office Suite
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$20/hr–$23/hr
Full-time
high school
Posted 33d ago
Apply by Oct 4
~40 hrs/week
Responsibilities
The Office Administrator manages day-to-day administrative functions, facility maintenance, and employee support to ensure a professional office environment. Key duties include coordinating shipping and receiving, managing office inventories, and supporting onboarding activities.
Requirements
Candidates must have a high school diploma and at least 2 years of experience in office administration or customer service. Proficiency in Microsoft Office and the ability to lift up to 30 pounds are required.
Full job description
Company Overview
KR Wolfe, Inc. is a dynamic, growing company dedicated to making the equipment and technology of tomorrow work today. We specialize in delivering specialized installation, integration, field service, and renovation services. Our focus is on creating and maintaining advanced environments and systems, primarily in healthcare, education, commercial, and government sectors. Guided by our Vision to be the company of choice based on quality, value, and customer service, we embody SPIRIT in everything we do: Spreading Positivity, Initiating Relationships, and Inspiring Teamwork. Our Core Values—QUEST—drive us: Quality, Understanding & Care, Exceptional Service, SPIRIT, and Trust & Integrity.
In our Operations department, we ensure the seamless execution of KR Wolfe’s projects by managing critical functions such as inventory, shipping, logistics, fleet, technology, facilities, and vendor coordination. Our team equips field staff with the tools, equipment, and resources needed to deliver exceptional service, supporting the company’s mission.
Position Summary
The Office Administrator supports the day-to-day administrative, facility, and employee support functions of the organization. Reporting to the Operations Manager, this role is responsible for maintaining an organized and professional office environment, coordinating conference room scheduling and office resources, supporting onboarding activities, managing shipping and receiving functions, and ensuring employees have the tools, supplies, and support necessary to be successful.
This role serves as a key point of contact for employees, visitors, clients, and vendors while supporting operational efficiency and fostering a positive workplace culture. Success in this role is measured by responsiveness, organization, attention to detail, effective coordination of office resources, and the ability to provide consistent administrative support while upholding KR Wolfe's SPIRIT and QUEST values.
Duties and Responsibilities
Administrative Support
Perform daily office opening and closing procedures.
Answer and direct incoming phone calls and distribute voicemail inquiries.
Greet and assist visitors, clients, vendors, and employees.
Maintain filing systems and company records as needed.
Coordinate conference room scheduling and manage meeting room calendars.
Prepare conference rooms for meetings, trainings, interviews, and client visits, including refreshments and materials as needed.
Assist with expense entry, reporting, and administrative projects as assigned.
Provide administrative support to departments and leadership as needed.
Office Operations & Facilities Support
Maintain a clean, organized, and professional office environment.
Order and replenish office supplies, kitchen supplies, and administrative materials.
Maintain kitchen, conference room, and common areas to ensure they remain stocked, organized, and presentable.
Monitor office equipment and coordinate service requests as needed.
Coordinate service visits for janitorial, landscaping, pest control, and other facility-related vendors.
Support workplace safety initiatives and emergency preparedness efforts.
Assist with office moves, workspace setups, and furniture arrangements as needed.
Mail, Shipping & Receiving
Receive, sort, distribute, and process incoming and outgoing mail and packages.
Process outgoing shipments and coordinate shipping requests.
Coordinate shipping activities and reconcile shipping accounts.
Track and manage shipments of company equipment, tools, PPE, and supplies.
Ensure timely distribution of packages and company assets to employees and field personnel.
Asset & Inventory Management
Maintain inventories of office supplies, company-branded materials, employee apparel, PPE, tools, and equipment.
Maintain records of company-issued equipment, including laptops, phones, and office equipment.
Assist with employee equipment distribution and collection during onboarding and offboarding activities.
Support periodic inventory counts and asset audits.
Additional Responsibilities
Assist with planning and coordinating employee events, team-building activities, and office celebrations.
Support initiatives that promote a positive employee experience and workplace culture.
Provide operational coverage for administrative team members during peak periods or absences, as needed.
Support special projects and cross-functional initiatives as assigned.
Perform other duties as assigned to support business needs.
Qualifications
Required Qualifications
High school diploma or equivalent required.
Minimum of 2 years of experience in office administration, administrative support, customer service, or a related role.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office Suite and common office technology.
Ability to manage multiple priorities and work independently.
Strong attention to detail and problem-solving skills.
Professional demeanor and customer-service mindset.
Physical Requirements
Ability to move throughout office and warehouse environments.
Ability to occasionally lift and carry up to 30 pounds.
Ability to sit, stand, walk, bend, and reach as necessary to perform job duties.
Ability to operate standard office equipment and technology.
Benefits Paid Time Off and Paid Holidays Medical, Dental, and Vision benefits 401K with Company Match Salary: $20 - $23 per hour.
Related keywords
Microsoft Office SuiteOffice AdministrationFacility ManagementLogisticsInventory ControlShipping and ReceivingAsset ManagementVendor ManagementOnboardingAdministrative SupportPPECustomer Service
KR Wolfe delivers specialized Equipment Installation, AV Systems Integration, Field Service, and Construction and Renovation Solutions designed to create, upgrade, and maintain advanced environments, ensuring every project is completed with precision, efficiency, and lasting value.
Offices: 916 Southwood Blvd, 1B, Incline Village, Nevada 89451, US · 10015 Maine Ave, Lakeside, California 92040, US · 114 N 9th Ave, Phoenix, Arizona 85007, US · 1202 W Waters Ave, Tampa, Florida 33604, US
Medical EquipmentAudio Video EquipmentContracting ServicesGeneral ContractingHospital ConstructionOR RenovationsInstallationsIntegrationsGovernment ContractsConstruction Services
Based on 724 listings with disclosed salaries, most administrative jobs in Arizona pay between $50k–$90k per year. Individual offers vary with seniority, company size, and specialization.
How many Administrative jobs are open in Arizona right now?
There are currently 6,826 open administrative positions in Arizona listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Arizona?
Companies currently hiring include Banner Health, Arizona Department of Transportation, HonorHealth, Costco Wholesale, ASU Global Academic Initiatives, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Arizona?
Yes — 882 of the 6826 open administrative positions offer remote or hybrid work (305 remote, 577 hybrid).
How do I apply for Administrative jobs in Arizona?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.