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Per diem
high school, professional certificate
Four weeks of vacation to start, Comprehensive health benefits, Pension plan
Posted 41d ago
Apply by Jun 30
~40 hrs/week
Responsibilities
Provides administrative and clerical support, focusing on timekeeping, billing verification, and reception services for Home Support. Manages client charts, processes mail, and maintains office supplies and records archives.
Requirements
Requires Grade 12 education, an Office Administration certificate, and one year of recent related experience. Candidates must possess strong communication skills, knowledge of medical terminology, and the ability to type 50 wpm.
Full job description
Salary
The salary range for this position is CAD $26.42 - $28.25 / hour Job Summary
We currently have exciting opportunities for Casual – Timekeeper/Office Clerks to join our team in Langley, B.C. We hire great people for outstanding jobs and need your help to expand the ability to deliver prompt and professional service.
Come work with us!
Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.
Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.
Connect with us!
Detailed Overview
Provides administrative day-to-day support including a variety of clerical duties and general timekeeping duties; receiving, reviewing and verifying client billing and timesheets; performs duties such as reception, establishing and maintaining charts and chart organization and database(s); types material utilizing word processing software, sets up and maintains filing systems and record archives, processes incoming and outgoing mail, faxes, reports/records and courier documents, assists with client intake and maintains related statistics.
Responsibilities
Provides reception services such as operating a multi-line switchboard or phone, enters information into a computer system and ensures information is current and accurate; makes adjustments to information, as needed.
Answers/directs incoming calls for staff, takes messages, answers routine inquiries and provides information of a general nature regarding Home Support; receives visitors and refers visitors to the appropriate area, as required and assists with arranging client appointments; contacts other agencies to obtain information as required.
Types material such as correspondence, reports and documents utilizing various computer software and computerized systems by inputting client information, maintaining registers and typing from handwritten draft or general instruction; prepares various information/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the client and/or family.
Collects data from various sources, inputs data and information into relevant computer system and updates records as required; gathers, compiles, and retrieves information as required and prints related reports.
Performs a variety of related clerical such as sorting and filing verification sheets and mileage forms; identifies and resolves related discrepancies such as errors in timesheet calculations and identifying information; refers complex issues to the Manager or designate.
Sets up timekeeping periods for payment purposes, enters information into a computerized system and forward information to Payroll for processing.
Receives timesheets from home health staff; checks legibility and completeness of information; locates and corrects errors and omissions.
Reconciles total hours worked by each employee to total hours scheduled for each employee; follows up on discrepancies In hours reported.
Receives Billing Summary Report (BSR) and reviews each client against payroll timesheets; compares home support worker timesheets to BSR and makes adjustments as appropriate.
Sets up and maintains the client and administrative filing system, according to established policies and procedures by creating and labelling files, developing forms, indexing materials and filing.
Operates office equipment such as photocopiers, shredders and fax machine; carries out minor maintenance such as loading paper, removing paper jams, cleaning glass and changing toner cartridges; refers further maintenance requirement the Manager, or designate.
Processes incoming and outgoing mail, faxes, reports/records, and internal and courier documents by receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup, as required; signs for receipt of packages and shipments.
Maintains levels of stationery, office supplies and resources according to predetermined levels by photocopying, completing requisitions for signature and forwarding approved requisitions to appropriate personnel.
Coordinates off-site storage of records and archives; maintains records of what is stored off-site, completes necessary paperwork, and arranges for records to be shipped to off-site storage, as required.
Performs other related duties as assigned.
Qualifications
Education and Experience
Grade 12, an Office Administration certificate and one (1) year recent, related experience or an equivalent combination of education, training and experience.
Skills and Abilities
Ability to communicate effectively, both verbally and in writing.
Physical ability to carry out the duties of the position.
Ability to work independently and in cooperation of others.
Ability to operate related equipment.
Ability to organize and prioritize.
Ability to type 50 wpm.
Business writing skills.
Knowledge of general office procedures.
Ability to establish and maintain rapport with clients.
Knowledge of medical terminology.
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner. Together, we are the heart of health care. Instagram|Facebook|LinkedIn|X|Indeed|Glassdoor IMPORTANT: Recruitment scam warning Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.
The ❤️ of health care from Burnaby to Boston Bar on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations, and is home to 32 First Nations within the territories of the Fraser Salish region.
Offices: 13450 102 Avenue, Surrey, BC V3T 0H1, CA · 32900 Marshall Road, Abbotsford, BC V2S 0C2, CA · 3935 Kindcaid Street, Burnaby, BC V5G 2X6, CA · 45600 Menholm Road, Chilliwack, BC V2P 1P7, CA · 5800 Mountain View Boulevard, Delta, BC V4K 3V6, CA
public health careacute and communitymental health and substance usehome and community careresidential caresurgeryemergency care and traumalabour and deliveryNICUand environmental health
How much do Administrative jobs in Washington pay?
Based on 1078 listings with disclosed salaries, most administrative jobs in Washington pay between $60k–$120k per year. Individual offers vary with seniority, company size, and specialization.
How many Administrative jobs are open in Washington right now?
There are currently 5,888 open administrative positions in Washington listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Washington?
Companies currently hiring include MultiCare Health System, PROVIDENCE MEDICAL INSTITUTE, UW Medicine, Costco Wholesale, Virginia Mason Franciscan Health, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Washington?
Yes — 762 of the 5888 open administrative positions offer remote or hybrid work (208 remote, 554 hybrid).
How do I apply for Administrative jobs in Washington?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.