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Buyer 1, Export
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$25/hr–$28/hr
Full-time
high school, bachelor degree
Medical, Dental, Vision, 401(k) Plan, Life Insurance, AD&D Insurance
Posted 9h ago
~40 hrs/week
Responsibilities
The Administrative Assistant provides comprehensive operational, executive, and sales support to senior management and various departments. Key duties include managing travel arrangements, processing expenses, maintaining calendars, and providing backup support for front desk and accounts receivable functions.
Requirements
Candidates must have a high school diploma or GED, with a college degree preferred, and at least 2 years of relevant administrative or support experience. Proficiency in Microsoft Office and strong organizational, communication, and data-entry skills are required.
Full job description
Description
Position Summary
Provides administrative, operational, executive, and sales support to senior management and various departments. Requires strong organization, attention to detail, professionalism, discretion, and the ability to manage multiple priorities.
Job Duties & Responsibilities
Concur
Gather and enter senior management credit card receipts and transactions into Concur with accurate coding.
Follow up on missing receipts and review outstanding transactions weekly.
Provide Ron with updates on unsubmitted transactions by cardholder.
Calendar Management
Coordinate executive schedules, appointments, meetings, and events.
Resolve scheduling conflicts and maintain confidential calendar information.
Front Desk Back-Up
Provide front desk coverage as needed, including answering calls, assisting visitors, distributing mail and packages, maintaining supplies, and replenishing coffee stations.
Accounts Receivable Back-Up
Provide backup support during AR absences.
Collect mail, process incoming checks and deposits, and provide daily cash collection information to the CFO.
Travel Management
Arrange flights, hotels, rental cars, and other travel accommodations for senior management.
Maintain corporate accounts with preferred travel vendors and maximize company travel benefits.
Special Projects
Complete special projects and administrative assignments as requested by the CEO, CFO, or senior management.
Travel Program Management
Manage the company travel program through AMEX Business Travel and support employees with platform questions.
Serve as the primary liaison with Hertz for the corporate rental program.
Coordinate travel exceptions with the CFO for review and approval.
Maintain the company travel policy and oversee the AMEX Business Travel/Concur integration.
Lead Management
Manage and distribute incoming Zoho leads to the appropriate sales representatives.
Serve as the initial contact for prospective dealers and route dealership inquiries and applications.
Track lead sources, follow-up, and tradeshow leads.
Monitor Sales Inboxes
Monitor sales inboxes, gather customer information, and route inquiries to the appropriate Account Manager.
Qualify incoming requests and ensure timely follow-up.
Residential Sales Hunt Group Back-Up
Provide backup customer support for the Residential Sales Hunt Group.
Assist with order status, showroom locations, product availability, and stock inquiries.
Take and route detailed messages to the appropriate sales representative.
Residential Sales Quoting Support
Prepare and draft residential sales quotes from the RFQ inbox.
Review requests for completeness, obtain missing information, and ensure quotes are completed accurately and timely.
Misc Sales Support
Support the Product Management Coordinator with special projects, territory maps, sales spreadsheets, and reporting.
Provide general administrative and data support to the sales organization.
Confidentiality
Handle confidential company, financial, executive, employee, customer, and sales information with the highest level of discretion and professionalism.
Requirements
Education & Experience
High school diploma or GED required; college degree preferred.
2+ years of administrative, executive support, sales support, or related experience preferred.
Experience with travel coordination, expense reporting, accounting support, or customer service is a plus.
Computer Skills
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Experience with Concur, Zoho CRM, AMEX Business Travel, or similar systems preferred.
Strong data-entry, spreadsheet, email, and general computer skills with the ability to learn new software.
Knowledge, Skills & Abilities
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Professional, dependable, and customer-service oriented.
Ability to prioritize, multitask, meet deadlines, work independently, and exercise sound judgment.
Schedule & Compensation
Monday - Friday, 7:00am - 4:00pm
Job Type: Full-time
Expected hours: 40 per week
Pay: $25.00 - $28.00 / hour
Benefits
Medical, Dental, & Vision
401(k) Plan
Life & AD&D
STD & LTD
Paid Time Off
FEDLogic
Employee Assistance Program
Paid Company Holidays
Employee Discount Program
Employee Referral Program
Posting #EMOffice
Related keywords
Administrative AssistantConcurZoho CRMAMEX Business TravelMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointExpense ManagementTravel ManagementCalendar ManagementAccounts ReceivableLead ManagementSales SupportData EntryCustomer Support
The Global Leader in Lighted Mirror, Smart Mirror, and Mirror TV Technology. Now offering luxury bathroom vanities.
Industry
Hospitality
Company size
201-500 employees
Founded
1997
Headquarters
Everett, Washington
LinkedIn followers
5,090
Electric Mirror is the global leader in mirror technology and the preferred choice among designers, purchasers, and architects. Our headquarters and manufacturing facility is located just north of Seattle in Everett, Washington. Every day, our products are enjoyed in more than two million hotel rooms, commercial properties, and homes in 100 countries worldwide. As the leader in design and innovation, we hold nearly 70 patents. We manufacture Smart Mirrors, Lighted Mirrors, Mirror TVs, Mirrored Cabinets, Makeup Mirrors, Fog-Free Mirrors, Corridor Lighting, Wardrobe Mirrors, Framed Mirrors, and now, as your complete hospitality solution– luxury bathroom vanities.
Offices: 6101 Associated Blvd, Everett, Washington 98203, US
How many Administrative jobs are open in Everett, WA right now?
There are currently 214 open administrative positions in Everett, WA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Everett, WA?
Companies currently hiring include PROVIDENCE MEDICAL INSTITUTE, UnitedHealth Group, Costco Wholesale, HNN Communities, Community Health Center of Snohomish County (CHC), among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Everett, WA?
Yes — 16 of the 214 open administrative positions offer remote or hybrid work (3 remote, 13 hybrid).
How do I apply for Administrative jobs in Everett, WA?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.