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Full-time
associate degree, high school
Posted 1d ago
~40 hrs/week
Responsibilities
The Administrative Assistant provides efficient front office operations, including reception duties, mail processing, and office supply management. Additionally, the role supports the Human Resources and Accounting departments with various administrative tasks and safety committee coordination.
Requirements
The position requires an Associate degree or a High School diploma with at least three years of relevant office experience. Candidates must possess strong organizational skills, proficiency in MS Office, and excellent communication abilities.
Full job description
Join a Legacy of Quality and Innovation at Sun-Rype Products (USA), Inc.!
Since 1946, Sun-Rype has been providing families with delicious, wholesome juices and fruit snacks. As a progressive company committed to innovation and growth, we’re proud of our long-standing reputation and excited for what’s ahead.
Sun-Rype Products (USA), Inc., a wholly owned subsidiary of Sun-Rype Products Ltd. (B.C., Canada), is currently seeking a dedicated and detail-oriented Administrative Assistant to support our team in Selah, WA.
At Sun-Rype, we work together to deliver results, continually challenge ourselves to improve, and celebrate the success of our business as a team. Our collaborative, passionate culture is what truly sets us apart.
If you're an organized, proactive individual who thrives in a fast-paced environment we would encourage you to apply and join our team.
JOB SUMMARY:
This position provides for the efficient operation and organization of the front office and support to the Human Resource Department. Decisions are made within established guidelines, with readily available supervision.
Role in Safe Quality Food (SQF)
Ensure all SQF guidelines and the SunRype Products Food Safety programs are followed, specifically regarding the visitor policy.
ESSSENTIAL FUNCTIONS
Receptionist:
Ensure that the first on-site experience a visitor has with Sun-Rype, either in person or via the switchboard, is handled in a positive and efficient manner.
Ensure the switchboard is open and operating promptly at 8:00 a.m. and throughout the day until 5:00 p.m. Relief will be provided for one-hour lunch, morning and afternoon breaks of 15 minutes each and during mail run.
Answer telephones and direct calls to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.
Take and retrieve messages for various personnel.
Ensure each visitor complies with building security and GMP policies and procedures and is properly “signed-in” using our visitor log book.
Provide callers with information such as company address, direction to the company location, company fax numbers, company website, and other related information.
Ensure business phones are for business use by referring personal calls to be taken on personal phones outside of working hours unless an emergency.
Administrative Assistant:
Ensure a variety of office duties are completed efficiently and timely.
Responsible for sorting, distributing, and processing incoming and outgoing mail.
Order postage for the postage meter in a timely manner.
Organize mail slots for employees/keep current with current employee names.
Maintain office supplies inventory and orders supplies:
Order, receive, inventory and organize all office supplies.
Order, receive and inventory all kitchen supplies.
Develop knowledge with current products available and act as primary liaison with suppliers using authorized budget guidelines.
Maintain a current and complete Reception Procedures Manual detailing reception related duties.
Route all faxes received to the appropriate person.
Maintain current staff telephone/cell phone lists.
Work with all departments in the successful implementation of the SQF program.
Provide support as needed to the Customer & Procurement Manager and Plant Manager.
Human Resource Department
Provide support to Human Resource in various department duties.
Act as Safety Committee secretary, keeping all safety committee correspondence organized and available for review.
Post safety minutes and action log monthly.
Send minutes and action log to safety committee members.
Email reminders of safety committee meetings and safety committee area specific audits.
Coordinate safety committee area specific audits, participates in audits, and collect information from audits to put onto action logs.
Assist with recruiting for open positions as requested by HR.
Keep HR department filing current.
Type miscellaneous correspondence, policies, etc. as requested.
Accounting Department
Provide support in projects or ongoing work to accounting department as requested by Controller.
Provide first step clearance of incoming A/R checks.
Sort, match and mail outgoing A/P checks.
Enter daily CHEP Pallets.
Enter into MS Excel daily trace lots.
Scan all SCI invoices up to Kelowna, once approved and matched up
Back up A/R when out
KNOWLEDGE, SKILLS & ABILITIES
Strong organizational and problem-solving skills.
Well-developed interpersonal skills; excellent verbal & written communication skills.
Excellent phone etiquette.
Practical working knowledge of MS Office Suite required.
Accuracy in data entry.
Superb organization skills and attention to details.
A demonstrated commitment to continuous improvement.
Personally invested in the success of the business.
Motivated, focused and accountable for results.
Ability to work independently on assigned tasks as well as accept direction on given assignments.
Bilingual English/Spanish preferred.
TRAINING & EXPERIENCE
Education: AA Degree required. Minimum 3 years’ experience and HS Diploma may substitute for AA degree.
Experience: Three years previous office experience, including multi-line phones required. Experience with human resource departments and safety committees preferred.
PHYSICAL REQUIREMENTS
This position normally requires the physical demands of standing, walking, bending, lifting or performing other work requiring medium physical exertion, talking and hearing and adequate vision on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.
External Relationships:
Vendors, Customers and Auditors
Internal Relationships:
The position must successfully interact and communicate effectively with all employees of the organization.
Direct & Indirect Reports:
This position does not supervise anyone. This position works as a team and independently.
Back-up
This position will be backed up by other members in the office, A/P and A/R Clerk when absent. And or the Human Resources Manager.
Lassonde Pappas & Co., Inc., a subsidiary of Lassonde Industries, is a North American leader in private label beverage manufacturing committed to customer and consumer satisfaction. We aim to be USA’s premier private brand beverage company, recognized by customers to be differentiated from all others by our people, product quality, service and innovation.
Lassonde Pappas is an equal opportunity employer of all qualified individuals. To learn more about our careers, please visit http://lassondepappas.com/our-people/.
Offices: 1 Collins Drive, Carneys Point, NJ 08069, US · 125 Industrial Road, Hendersonville, NC 28792, US · 1045 Parsonage Road, Seabrook, NJ 08302, US · 1755 Acacia Avenue, Ontario, CA 91761, US · 300 E. Huntsville, Springdale, AR 72764, US
JuicesCranberryBeveragesPrivate LabelCPGFMCGBeverage Innovationand Food and Beverage ManufacturingConsumer GoodsFood and Beverage
How much do Administrative jobs in Washington pay?
Based on 1002 listings with disclosed salaries, most administrative jobs in Washington pay between $60k–$120k per year. Individual offers vary with seniority, company size, and specialization.
How many Administrative jobs are open in Washington right now?
There are currently 5,472 open administrative positions in Washington listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Washington?
Companies currently hiring include MultiCare Health System, PROVIDENCE MEDICAL INSTITUTE, UW Medicine, Costco Wholesale, Virginia Mason Franciscan Health, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Washington?
Yes — 705 of the 5472 open administrative positions offer remote or hybrid work (180 remote, 525 hybrid).
How do I apply for Administrative jobs in Washington?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.