Chicago, Illinois, United States · Hybrid
POSITION SUMMARY The Occupancy Specialist is responsible for managing and monitoring waitlist activities as required by the Admissions and Continued Occupancy Policy and Procedures. Additionally, the Occupancy Specialist…
Skills: Waitlist Management, Compliance Auditing, User Acceptance Testing, Training Facilitation, Customer Service
Oak Lawn, Illinois, United States · On-site
$18/hr–$22/hr
Benefits: Health insurance Paid time off 401(k) matching Dental insurance Parts Warehouse Clerk Diamond Factory Service is currently hiring a Full-time Parts Warehouse Clerk for our Bartlett IL location. This person will…
Skills: Inventory Management, Warehouse Operations, Parts Distribution, Shipping And Receiving, Attention To Detail
Skokie, Illinois, United States · On-site
We are looking for a reliable and experienced Janitorial Cleaner to perform a variety of cleaning duties to ensure a clean, safe, and orderly environment across assigned facilities. This role plays a critical part in mai…
Skills: Janitorial Cleaning, Custodial Services, Time Management, Chemical Safety, Attention To Detail
Northbrook, Illinois, United States · On-site
$70k–$85k/yr
Why USA Clinics Group? Founded by Harvard-trained physicians with a vision of offering patient-first care beyond the hospital settings, we’ve grown into the nation’s largest network of outpatient vein, fibroid, vascular,…
Skills: Prior Authorization, Revenue Cycle Management, Team Leadership, Insurance Verification, Clinical Documentation Improvement
Elmhurst, Illinois, United States · On-site
$19/hr–$25/hr
Must be willing to travel between Elmhurst and Lombard With 150+ locations in 17 states, QualDerm Partners is the largest multi-state female-founded and owned dermatology network in the U.S. At QualDerm, we are united in…
Skills: Patient Care, Medical Assisting, EMR Documentation, Sterilization, Phlebotomy
Springfield, Illinois, United States · On-site
Responsibilities Lincoln Prairie Behavioral Health Center is a 97-bed facility located in Springfield, Illinois. We are dedicated to providing youth with compassionate mental health treatment that encourages self-respons…
Skills: Staff Scheduling, Payroll Reporting, Budget Tracking, Administrative Support, Microsoft Office
Morton, Illinois, United States · On-site
$41k–$46k/yr
Morton Buildings, Inc. is the industry leader in post-frame construction. We have been in business for 120 years and have more than 10 manufacturing, fabrication, and shipping plants servicing over 100 construction cente…
Skills: Accounts Receivable, Accounts Payable, AIA Process, Purchase Orders, Invoicing
Schaumburg, Illinois, United States · Hybrid
$56k–$70k/yr
AQI REGISTRY IMPLEMENTATION COORDINATOR SCHAUMBURG, IL – FLEXIBLE HYBRID SCHEDULE Feel good about your work—and your workplace. The American Society of Anesthesiologists (ASA) team provides education, resourc…
Skills: Customer Service, Help Desk Support, Ticketing Systems, User Account Management, CRM Tools
Shiloh, Illinois, United States · On-site
SUMMARY Responsible for administrative functions in support of Warriors in the Recruit Sustainment Program (RSP). Plan and execute administrative and personnel functions in support of preparing Warriors for Initial Entry…
Skills: Data Entry, Quality Control, Administrative Support, Personnel Management, Reporting
Bedford Park, Illinois, United States · On-site
$21/hr–$23/hr
Description We are currently seeking a full-time Service Office Administrative Associate to join our team. This role serves as a key point of contact for customers and provides administrative support to the Service, Part…
Skills: Customer Service, Administrative Support, Microsoft Office, Organization, Multi-tasking
Chicago, Illinois, United States · On-site
$100k–$123k/yr
About SAIC For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a …
Skills: Academic administration, Curriculum development, Enrollment planning, Assessment, Strategic planning
Springfield, Illinois, United States · On-site
Responsibilities Lincoln Prairie Behavioral Health Center is a 97-bed facility located in Springfield, Illinois. We are dedicated to providing youth with compassionate mental health treatment that encourages self-respons…
Skills: Medical Collections, Accounts Receivable, Inpatient Hospital Billing, Customer Service, Insurance Payer Knowledge
Chicago, Illinois, United States · On-site
$20/hr–$22/hr
Client Coordinator Job Summary Responsibilities include managing clients throughout their lifecycle with the company, taking initial intake calls & providing information to potential clients. Ensures quality care and cli…
Skills: Customer service, Communication skills, Problem solving, Attention to detail, Technical proficiency
Chicago, Illinois, United States · On-site
$38/hr–$61/hr
Company Description At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As…
Skills: Nursing Care, Clinical Supervision, Staff Scheduling, Practice Management, Patient Flow Optimization
Chicago, Illinois, United States · Hybrid
$40k–$85k/yr
Who we are: Burson, part of WPP, is the global communications leader built to create value for clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough creative, we help b…
Skills: Onboarding, Internship Program Management, Employee Engagement, HRIS, Workday
Peoria, Illinois, United States · On-site
Total Rewards OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focu…
Skills: Data Analysis, ERP Systems, Inventory Management, Microsoft Excel, Microsoft Access
Hampshire, Illinois, United States · On-site
Responsibilities Receive and inspect incoming shipments of supplies, materials, and equipment. Verify the accuracy of received items by comparing them to purchase orders and packing slips, noting any discrepancies or dam…
Skills: Organizational Skills, Attention To Detail, Inventory Management Software, Communication Skills, Time Management
Chicago, Illinois, United States · On-site
$18/hr–$25/hr
Company Description At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As…
Skills: Patient Flow Management, Vital Signs Collection, Medical Procedure Assistance, Specimen Collection, Sterilization Protocols
Chicago, Illinois, United States · On-site
$38/hr–$61/hr
Company Description At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As…
Skills: Nursing Care, Clinical Supervision, Practice Management, Staff Scheduling, Patient Flow Optimization
Urbana, Illinois, United States · On-site
$20/hr–$32/hr
OverviewThe Patient Services Representative 3 coordinates and participates in a variety of duties associated with daily clinic preparation process, patient identification, patient check in, charge posting, cash managemen…
Skills: Patient Scheduling, Charge Posting, Cash Management, Patient Registration, EPIC
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The Occupancy Specialist manages and monitors waitlist activities to ensure compliance with admissions and occupancy policies. Responsibilities include conducting audits, facilitating training, performing user acceptance testing for systems, and providing customer service to stakeholders.
Requires a bachelor's degree with two years of experience or five years of combined education and experience. Candidates should have strong communication skills and knowledge of HUD regulations and public housing occupancy standards.
POSITION SUMMARY
The Occupancy Specialist is responsible for managing and monitoring waitlist activities as required by the Admissions and Continued Occupancy Policy and Procedures. Additionally, the Occupancy Specialist II is responsible for creating training material, facilitating trainings, and performing user acceptance testing.
Waitlist Management:
Issues appropriate waitlist names for outreach and screening.
Conduct process training for contactors regarding the leasing processes.
Monitors waitlist activity to ensure compliance with applicable policies, procedures, and processes
Manage and maintain waitlist documentation for internal and external audits.
Conducts a Move-In Review Audit on electronic (and physical) documentation to ensure compliance with applicable policies for outreach, screening, and leasing.
Issues Compliant and Non-Compliant Audit Findings summarizing waitlist outcome details.
Maintains detailed knowledge of assigned portfolio’s leasing activity.
Reporting:
Timely and accurately document various waitlist management activity reports.
Provides detailed and summary data to assist with development of routine and adhoc reports, presentations, or other analysis for internal and external stakeholders.
Policy and Program Compliance:
Process and evaluate criminal (and credit background) reports for applicants and residents.
Process resident requests for lease additions, split transfers, transfers, and residuals.
Conducts Waitlist Appeals and Individualized Assessments that include reviewing and analyzing all mitigating circumstances and other information, prepare summary reports and make recommendations for waitlist reinstatement or denial.
Participate in meetings to revise policies and procedures.
Makes recommendations, and assists with development of templates, forms, letters, etc.
User Acceptance Testing and Training:
Creates training material to explain the process for new initiatives and existing procedures.
Participates and facilitates live and online training sessions.
Works with the Data Analytics team and IT to test/replicate system errors, perform User Acceptance Testing, and document results for various organizational systems (i.e. Yardi, application and administration portals, CHA website, etc.).
Customer Service
Responsible for researching and responding to requests for information from internal/external stakeholders (i.e. Co-workers, Applicants/residents, Access Living, Elected Officials).
Responsible for working with ITS/Communications to maintain up-to-date information on CHA internet/intranet (i.e. application, senior site listing, etc.)
Respond to clients via telephone, e-mail, fax, correspondence, and in-person.
Process requests for mitigation hearings, lease additions, split transfers, transfers, and residuals.
Performs all other duties and projects assigned.
Graduation from an accredited college or university with a bachelor’s degree in urban planning, public policy, business administration, public administration, or a related field, with a minimum of two years transferable work experience, OR an equivalent four years of combined college education, and a minimum of five years transferrable work experience (in lieu of a bachelor’s degree).
The incumbent must possess highly effective communication and customer service skills and must be able to work well on team-oriented projects as well as individual projects. Working knowledge of public housing Occupancy Standards, HUD regulations, CHA policies including Fair Housing and federal laws and regulations that prohibit discrimination against individuals with disabilities is preferred. This position requires advanced verbal and written communication skills, effective problem-solving and organizational skills, and the ability to exercise objective judgment and discretion, ability to meet and enforce deadlines, multi-task, and the ability to interpret, implement, and enforce procedures. Strong computer skills are also required (Microsoft Word, Excel, and PowerPoint, data entry). Experience working in Yardi is a plus.
This is a Union Local 73, hourly position.
BENEFITS AT-A-GLANCE
Vacation, Sick and Personal, competitive PTO package
Medical (HMO, PPO, and No employee cost High-Deductible PPO) Dental, Vision, and Life Insurance
Short-Term and Long-Term Disability Insurance
Long-Term Care Insurance
Pet Insurance
Parking Transit
Prepaid Legal Services
Brightstar 529 College Savings Plan
Identity Theft Protection
Hospital Indemnity Insurance
Voluntary Critical Illness Insurance
Deferred Compensation Plan: Empower 457/401(a) with a 3% employer match
Pension Plan: CHA makes contributions on behalf of the employee, along with the employee's 3% contribution; 100% vesting occurs after 6 years of continuous employment or opt-out of CHA's Retirement Plan and continues to participate in the Municipal Employees Annuity and Benefit Fund of Chicago
Hybrid work schedule (position specific) This position may be eligible for remote work following a successful completion of a 90-day probationary period according to CHA’s established policies and procedures.
Salary: $65,000
Grade: 61U
FLSA: Non-Exempt
The Chicago Housing Authority provides affordable housing to more than 65,000 households in the City of Chicago.
CHA’s vision is to foster strong, vibrant communities throughout Chicago by increasing affordable housing choices for low-income families. CHA is also the largest rental housing owner in the City of Chicago. We serve more than 135,000 people in 65,000 households across the city through our Public Housing, Housing Choice Voucher (HCV), and Project-Based Voucher (PBV) programs. For more information, visit www.thecha.org
Offices: 60 East Van Buren Street, Chicago, Illinois 60605-1207, US
Based on 2454 listings with disclosed salaries, most administrative jobs in Illinois pay between $50k–$100k per year. Individual offers vary with seniority, company size, and specialization.
There are currently 10,567 open administrative positions in Illinois listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Northwestern Medicine, Chicago Public Schools, OSF HealthCare, Nevada System of Higher Education, American Addiction Centers, among others. Browse the listings above to see every active employer.
Yes — 1723 of the 10567 open administrative positions offer remote or hybrid work (367 remote, 1356 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
