Warrensville Heights, Ohio, United States · Remote OK
Mid level
JOB TITLE: Lease Administrator DEPARTMENT: Property Management REPORTS TO: Director of Property Management STATUS: Full-Time, Salaried, Exempt About the Role Under limited supervision, the Lease Administrator is responsi…
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Full-time
bachelor degree
Posted 20d ago
~40 hrs/week
Responsibilities
The Lease Administrator manages a complex real estate portfolio by maintaining lease data and reporting within MRI software. They collaborate with accounting and legal teams to ensure lease compliance, accurate execution, and portfolio performance.
Requirements
Candidates should have 2-5+ years of experience in lease administration or real estate, preferably with a bachelor's degree in Business, Finance, or Accounting. Proficiency in MRI software and the ability to interpret complex legal documents are strongly preferred.
Full job description
JOB TITLE: Lease Administrator
DEPARTMENT: Property Management
REPORTS TO: Director of Property Management
STATUS: Full-Time, Salaried, Exempt
About the Role
Under limited supervision, the Lease Administrator is responsible for upholding the integrity of real estate portfolio data for a large and complex portfolio of tenants. This role manages, organizes, and reports on lease-related information including key dates, financial terms, and accounting transactions within MRI lease management software. The position partners closely with accounting, legal, and property management teams to ensure accurate lease execution, compliance, and portfolio performance.
What You Will Do
Manage a high-volume, complex lease portfolio encompassing all aspects of lease administration.
Input, maintain, and update lease data in MRI, ShareFile, and SharePoint systems.
Review, analyze, interpret, and summarize complex legal documents (leases, amendments, assignments, contracts, and terminations).
Ensure accuracy and completeness of lease data in coordination with the Accounting team.
Track critical lease dates and maintain reporting tools such as tickler systems and critical date reports.
Process lease documents including new leases, amendments, renewals, and extensions.
Prepare lease abstracts and perform quality control reviews to ensure data accuracy.
Create tenant welcome packages and provide move-in/move-out documentation.
Support preparation of legal documentation such as Estoppels and SNDA agreements.
Maintain organized lease files with accurate and current documentation.
Review property ownership changes and ensure proper documentation and timely payment processing.
Communicate with landlords to resolve lease issues and disputes.
Conduct CAM reconciliations and review operating expenses to ensure lease compliance.
Monitor and manage rent payment structures to ensure accurate and timely payments.
Provide reporting and analysis on lease data to Property Management leadership.
Identify inconsistencies or exceptions and escalate as needed.
Assist with budgeting, forecasting, and financial analysis (AR/AP, rent rolls, and budgets).
Respond to ad hoc requests and support cross-functional teams.
Act as a team lead, including oversight and quality review of third-party work.
Recommend process improvements and efficiencies to enhance lease and contract management.
Perform other duties as assigned.
Skills
Strong analytical and problem-solving abilities
Excellent attention to detail and data accuracy
Ability to interpret complex legal and financial documents
Strong organizational and time management skills
Effective communication and collaboration skills
Proficiency in lease management software (MRI preferred)
Knowledge of lease accounting principles and financial reporting
Ability to manage multiple priorities in a fast-paced environment
Critical thinking and decision-making skills
Education and Experience
Bachelor’s degree in Business, Real Estate, Finance, Accounting, or related field preferred
2–5+ years of lease administration, real estate, or related experience
Experience working with lease management systems (MRI strongly preferred)
Working knowledge of accounting principles (GAAP, cash, tax) preferred
Experience reviewing legal documents and contracts
Physical Demands and Work Environment
Primarily office-based or remote work environment
Prolonged periods of sitting and working on a computer
Ability to attend meetings and collaborate with internal and external stakeholders
Occasional lifting of office materials (up to 15–20 lbs if applicable)
At Weston, Inc., we foster a dynamic and collaborative work environment where everyone is valued and respected. We are committed to diversity and inclusion, ensuring equal opportunities for all employees. Discrimination or harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic is strictly prohibited by federal, state, and local laws.
This extends to all aspects of employment, including hiring, recruitment, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Our hiring decisions are based solely on qualifications, merit, and business needs at the time.
Weston Associates, Inc. is a well-respected real estate development and management firm with broad experience in multi-family housing, assisted living, office and retail. While we are Boston-based and New England-focused, we do business across the United States. We have a number of exciting projects – office, residential and assisted living – currently under development or about to break ground.
With an unblemished track record spanning over forty years, Weston Associates, Inc. can take a project from a conceptual state and carry it through all phases of development and management. Post-development, our expertise in asset and property management garners unparalleled results for our clients and business partners.
In addition to our work in the development and management sector, Weston Associates, Inc. serves as an advisor and consultant to investment funds active in the real estate market. We provide consulting services for the analysis of property assets and the acquisition and disposition of real property. With over 40 years of experience in the affordable housing marketplace, we also possesses a highly capable Low Income Housing Tax Credit Consulting Department, which provides consulting and development services to a wide variety of clients from state housing agencies to non-profit/for-profit developers. The REAC Consulting division provides services such as REAC Inspections, REAC Preparedness, and Corporate Training for low-income housing and the healthcare industry (assisted living and nursing homes).
If you value the rewards of careful planning, ingenuity, dependability and genuine hard work in turning opportunity into superior long-term results, we’d like to hear from you!
Based on 984 listings with disclosed salaries, most administrative jobs in Ohio pay between $45k–$88k per year. Individual offers vary with seniority, company size, and specialization.
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There are currently 9,171 open administrative positions in Ohio listed on Clera. New openings are added daily as companies post roles.
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Companies currently hiring include Bon Secours Mercy Health, University Hospitals, TriHealth, Nationwide Children's Hospital, Circle K, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Ohio?
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