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Davenport University
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Grand Rapids, Michigan, United States · On-site
$10/hr–$14/hr
Entry level
At Davenport University, we know what it takes to be successful. With over 150 years of providing quality education under our belts, thousands of Davenport graduates are making an impact on the world with the knowledge a…
Skills: Data Entry, Salesforce, Banner, Reporting, Data Integrity
Davenport University
(Student) Data Reporting Assistant
Grand Rapids, Michigan, United States · On-site
$10/hr–$14/hr
Entry level
At Davenport University, we know what it takes to be successful. With over 150 years of providing quality education under our belts, thousands of Davenport graduates are making an impact on the world with the knowledge a…
Skills: Data Entry, Salesforce, Banner, Reporting, Data Integrity
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Full-time
Posted 37d ago
~40 hrs/week
Responsibilities
The Payroll Specialist manages accurate and timely payroll services for faculty, staff, and students while ensuring compliance with tax laws and regulations. The role also involves performing general accounting reconciliations and providing administrative support to the Financial Services office.
Requirements
Entry-level candidates are encouraged to apply, with a requirement for proficiency in Microsoft Office and a preference for experience with Workday or ADP. Payroll certifications such as FPC or CPP are considered a plus.
Full job description
Job Title: Payroll Specialist
Job Status: Full time, Exempt
Summary
The Payroll Specialist is responsible for delivering accurate, timely payroll services and supporting related accounting functions. This role ensures compliance with federal, state, and local regulations while maintaining strong internal controls and providing excellent service to faculty, staff, and students. Additional responsibilities include general accounting reconciliations and process support.
Essential Duties and Responsibilities Other duties may be assigned.
Process salary and hourly payrolls for faculty, staff, and student workers, ensuring accurate data entry, timely payroll and tax processing, and compliance with all applicable laws and regulations.
Process, track, and apply garnishment deductions from net pay.
Advise the University on payroll‑related issues, including IRS updates and regulatory changes. Review compensation policies and monitor one‑time payments in coordination with HR and the Provost’s Office.
Ensure accurate preparation and distribution of W‑2s and other external payroll reporting.
Prepare clear, accurate reports for University administration and external agencies to support compliance with policies, procedures, and grant requirements.
Maintain confidential electronic and paper filing systems.
Coordinate payroll activities with Human Resources and Financial Services staff to ensure timeliness, accuracy, and adequate internal controls.
Reconcile payroll‑related withholding accounts, including taxes, 403(b), flexible spending, and HSA deductions. Ensure timely tax wire submissions to ADP. Maintain knowledge of taxability rules and benefit eligibility for various types of pay.
Gather and provide data for workers’ compensation reporting, Form 990, annual audits, and other compliance needs. Maintain knowledge of student payroll requirements, including Federal Work‑Study, payroll taxes, earning limits, and international tax considerations.
Identify and implement process improvements related to payroll data flow and recording.
Coordinate with ADP on responses to IRS, state, and local tax authority notices.
Participate in teams addressing payroll‑related issues as needed.
Respond to payroll questions from faculty, staff, and students.
Support cross‑divisional special projects as assigned.
Perform other general accounting reconciliations and processes, including but not limited to: Reviewing employee expense reports, Providing front‑desk support for the Financial Services office, including screening and routing inquiries as needed
Qualifications
Entry‑level candidates are encouraged to apply.
Proficiency with Microsoft Office Suite, especially Excel
Experience with Workday or other payroll software is a plus
Experience with ADP SmartCompliance is a plus
Some prior payroll experience is expected; payroll certifications (FPC or CPP) are a plus
Familiarity with our campus community is helpful, though not required.
FAITH and EDUCATIONAL COMMITMENT
1. Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.
2. A commitment to the Christian faith and to the integration of faith, learning, and student development.
DIVERSITY COMMITMENT
Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including, but not limited to, race, gender, physical limitations, class, or religious perspectives.
Calvin’s graduate programs will expand your career opportunities while equipping you to think deeply, act justly and live wholeheartedly as Christ’s agents of renewal in the world.
Based on 572 listings with disclosed salaries, most administrative jobs in Michigan pay between $50k–$90k per year. Individual offers vary with seniority, company size, and specialization.
How many Administrative jobs are open in Michigan right now?
There are currently 6,952 open administrative positions in Michigan listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Michigan?
Companies currently hiring include Corewell Health, St. Peter's Health Partners, McLaren Health Care, MyMichigan Health, Detroit Medical Center, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Michigan?
Yes — 715 of the 6952 open administrative positions offer remote or hybrid work (189 remote, 526 hybrid).
How do I apply for Administrative jobs in Michigan?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.