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Full-time
bachelor degree
Posted 9d ago
~40 hrs/week
Responsibilities
The Senior Administrative Assistant provides high-level support to leadership, including calendar management, project tracking, and Salesforce updates. They also mentor the administrative team and collaborate on office-wide logistics and culture-building initiatives.
Requirements
Candidates must have 2-4 years of professional experience supporting senior leaders and possess strong skills in calendar management and project coordination. Proficiency in Microsoft Office and Salesforce is preferred, along with a bachelor's degree.
Full job description
Company Overview
ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.
Role Overview
ClearView Healthcare Partners is seeking a Senior Administrative Assistant (Senior AA) to provide dedicated, high-level administrative support to their designated Leadership Team (LT) members and extended leadership as the primary focus of this role. This includes managing project tracking, providing dedicated support for Centers of Excellence (COE) or functional Pillars, and ensuring effective communication across internal teams and external clients. Senior AAs act as key liaisons who streamline processes, prioritize initiatives, and optimize their executives' time and focus on strategic priorities. Beyond this leadership-facing focus, the Senior AA also mentors and supports the broader Administrative Assistant team, and collaborates with that team as needed on general office-related needs, rather than owning day-to-day office operations directly. This role will report directly to the Office Manager.
Key Responsibilities
Administrative Support for Leadership
This role has a specific set of aligned leadership and extended leadership team members to support. Administrative support for this aligned group is the primary priority of this position.
Provide project support for leadership, including tracking project budgets, managing invoicing processes, and providing project documentation support.
Support business development tracking.
Provide Pillar/COE support, including attending internal meetings, note-taking, and scheduling.
Enter and update opportunities in Salesforce on behalf of leadership.
Provide advanced calendar management and scheduling support at the Managing Director level and above, as needed.
Support large meetings, including venue management, logistics, tracking invitations, preparation of materials, and on-the-ground support when required (may include travel).
Act as a true right hand to leadership, anticipating their needs and offering proactive, strategic support.
Manage urgent travel requests.
Administrative Team Mentorship and Support
Serve as a mentor to the Administrative Assistant team.
Partner with the Office Manager on new hire training for Administrative Assistants.
Coordinate a monthly touch base with Office Managers and set the agenda.
Act on behalf of the Office Manager when required.
Track departmental expenses in coordination with the Office Manager.
Contribute to a positive local office and team culture.
Office Collaboration
General office-related responsibilities are distributed across the administrative team as a whole. The Senior AA collaborates with and helps the team where needed, rather than owning these tasks individually. Examples include:
Supporting logistics for large team meetings.
Supporting in-office onboarding of new hires.
Kitchen and supply inventory (office dependent).
Supporting large in-office meetings, including food setup and removal after the meeting.
Team Building and Culture Carrier
Help foster a positive, inclusive, and connected office environment that reflects company values.
Participate in office and company events and internal initiatives that strengthen culture, collaboration, and cross-team relationships.
Build effective working relationships across the office and contribute to a supportive team environment.
Qualifications
Required
2-4 years of experience in a professional office environment supporting 2 or more senior leaders.
Ability to independently manage complex calendars and schedule accordingly across multiple time zones.
A history of effectively managing leadership team members' schedules, expenses, and other administrative obligations.
Experience taking and organizing extensive notes from meetings and other company functions.
Strong attention to detail.
Professional written and oral communication skills.
Ability to manage projects and tasks to a timeline.
Ability to effectively manage up and set reasonable timelines.
Ability to own processes from start to finish.
Ability to think ahead to resolve issues before they arise.
Preferred
Direct previous experience in an administrative assistant or office support role.
Experience in a lead or supervisory role with some form of team oversight.
Proficiency with Microsoft Office products (especially Outlook, PowerPoint, and Excel).
Collaborative “can do” attitude.
Experience with Salesforce.
Bachelor's degree.
The salary range for this position is $70,000 - $90,000.
What We Value
We recognize that not every candidate will meet every qualification listed. If you’re excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration.
Equal Opportunity Employer
ClearView Healthcare Partners ("CV") is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.
Life sciences global strategy consulting firm; Pharma, Biotech, MedTech, Diagnostics, Pricing, Market Access, Analytics
Industry
Business Consulting and Services
Company size
201-500 employees
Founded
2007
Headquarters
Newton, MA
LinkedIn followers
41,524
Founded in Boston in 2007, ClearView Healthcare Partners is a diverse, inclusive, and innovative global strategy consulting firm serving the life science sector. The firm combines international industry knowledge and deep scientific expertise across a range of therapeutic areas with an extensive network of external stakeholders to deliver practical and actionable recommendations to our clients’ most complex challenges. The firm’s projects include cross-functional support at the corporate, franchise, and product levels for pharmaceutical, biotech, medical device, and diagnostics companies worldwide.
We take pride in deploying high caliber consulting teams from our Boston, New York, San Francisco, London, Zurich, and Gurgaon offices that can provide the best support available on issues that require strategic capabilities and deep content expertise within life sciences.
ClearView was ranked #13 overall and #1 boutique in the 2020 Vault Consulting 50. Specific rankings include Top 5 for Innovation, Formal and Informal Training, and Internal Mobility and Promotion Policies. ClearView was also ranked Top 10 for Firm Leadership, Compensation, and Firm Culture.
CLEARVIEW HEALTHCARE PARTNERS® is a registered trademark of ClearView Healthcare Partners, LLC in the United States, the UK, Switzerland, the European Union, and various other countries. All Rights Reserved.
Offices: 275 Washington St., Newton, MA 02458, US · 111 W 33rd St, New York, NY 10001, US · 575 Market St, 12th Floor, San Francisco, California 94104, US · 4-5 Langham Place, London, England W1B 3DG, GB · Usteristrasse 21, 4th Floor, Stadtkreis 1 Altstadt, Zurich 8001, CH
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