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Part-time
high school, professional certificate
Posted 13d ago
~40 hrs/week
Responsibilities
Coordinate and schedule surgical cases for various departments while managing the computerized patient scheduling system. Responsibilities include distributing daily schedules, processing charge slips, and collaborating with nursing and anesthesia staff.
Requirements
Requires a high school diploma or GED and computer training in database management. Candidates must have at least one year of clerical experience in a medical office or hospital setting.
Full job description
A Brief Overview
The coordination and scheduling of surgical cases for a single department and/or service line. This includes but is not limited to GI Endoscopy, Pain Management, Miscellaneous Procedures, Procedures requiring Anesthesia. The administration of the surgery computerized patient scheduling system. This includes patient scheduling, communication & training of all users, system maintenance & new system development.
What You Will Do
Monitor data integrity, compliance to system policies/procedures & manage system projects.
Communicate/problem solve with System Support & Information Services; update system to meet changing needs; daily and monthly maintenance of Scheduling System.
Prepares and distributes daily OR schedules
Monitors and tracks data as assigned.
Process charge slips according to established standards and protocols.
Verify patient and information contained in reservation with surgeon offices—case order and case information
Print and distribute schedule to appropriate locations
Print and distributes pharmacy requisitions to appropriate locations
Maintain inventory and order replacements as needed
Print and file reservations
Answer calls pertaining to surgeons/nursing staff/office staff/ CPM/Patients/Family/Vendors
Collaborative communication with charge nurse and anesthesia coordinator, waiting are, PACU and Preop
Enter purchase requisitions into ORACLE as needed.
Additional Responsibilities
Performs other duties as assigned.
Complies with all policies and standards.
For specific duties and responsibilities, refer to documentation provided by the department during orientation.
Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.
Education
High School Equivalent / GED (Required) and
Computer Training with Database Management (Required)
Work Experience
1+ years clerical experience in medical office/hospital setting (Required) and
Recent Scheduling experience (Preferred)
Knowledge, Skills, & Abilities
Database Management (Required proficiency)
Effective public relations and customer service skills (Required proficiency)
Organizational & problem resolution skills (Required proficiency)
Knowledge of Medical Terminology (Required proficiency)
Typing 30 WPM; computer skills & operation of office equipment including but not limited to fax machines and copiers. (Required proficiency)
Physical Demands
Standing Occasionally
Walking Occasionally
Sitting Constantly
Lifting Rarely up to 20 lbs
Carrying Rarely up to 20 lbs
Pushing Rarely up to 20 lbs
Pulling Rarely up to 20 lbs
Climbing Rarely up to 20 lbs
Balancing Rarely
Stooping Rarely
Kneeling Rarely
Crouching Rarely
Crawling Rarely
Reaching Rarely
Handling Occasionally
Grasping Occasionally
Feeling Rarely
Talking Constantly
Hearing Constantly
Repetitive Motions Frequently
Eye/Hand/Foot Coordination Frequently
Travel Requirements
10%25
Related keywords
OR SchedulingGI EndoscopyPain ManagementAnesthesiaPHIOracleMedical OfficePatient SchedulingHealthcare AdministrationDatabase ManagementMedical Terminology
Founded in 1866, University Hospitals serves the needs of patients through an integrated network of 23 hospitals (including 5 joint ventures), more than 50 health centers and outpatient facilities, and over 200 physician offices in 16 counties throughout northern Ohio. The system’s flagship quaternary care, academic medical center, University Hospitals Cleveland Medical Center, is affiliated with Case Western Reserve University School of Medicine, Northeast Ohio Medical University, Oxford University and the Technion Israel Institute of Technology. The main campus also includes the UH Rainbow Babies & Children's Hospital, ranked among the top children’s hospitals in the nation; UH MacDonald Women's Hospital, Ohio's only hospital for women; and UH Seidman Cancer Center, part of the NCI-designated Case Comprehensive Cancer Center. UH is home to some of the most prestigious clinical and research programs in the nation, with more than 3,000 active clinical trials and research studies underway. UH Cleveland Medical Center is perennially among the highest performers in national ranking surveys, including “America’s Best Hospitals” from U.S. News & World Report. UH is also home to 19 Clinical Care Delivery and Research Institutes. UH is one of the largest employers in Northeast Ohio with more than 30,000 employees.
Offices: University Hospitals, 11100 Euclid Avenue, Cleveland, Ohio 44106, US · 3605 Warrensville Center Rd, Shaker Heights, Ohio 44122, US
Based on 968 listings with disclosed salaries, most administrative jobs in Ohio pay between $45k–$86k per year. Individual offers vary with seniority, company size, and specialization.
How many Administrative jobs are open in Ohio right now?
There are currently 8,923 open administrative positions in Ohio listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Ohio?
Companies currently hiring include Bon Secours Mercy Health, University Hospitals, TriHealth, Nationwide Children's Hospital, Circle K, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Ohio?
Yes — 988 of the 8923 open administrative positions offer remote or hybrid work (344 remote, 644 hybrid).
How do I apply for Administrative jobs in Ohio?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.