Staffing Advisor - University of MN Medical Center (West Bank)
Minneapolis, Minnesota, United States · On-site
Mid level
Job Overview Fairview is looking for a Staffing Advisor to work at the University of Minnesota Medical Center (West Bank), located in Minneapolis, MNl! The main goal of this role will be to help daily staffing needs in h…
Skills: Staffing Coordination, Scheduling, Kronos, Customer Service, Problem Solving
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The Staffing Advisor manages daily staffing needs and 4-week schedules for the Peri-Op Surgery/OR department to ensure adequate coverage and policy compliance. Responsibilities include processing time-off requests, adjusting staffing based on patient volume, and maintaining employee timekeeping records in Kronos.
Requirements
Candidates must possess strong communication, problem-solving, and organizational skills, with the ability to use staffing software and PC applications. A bachelor's degree and one to three years of staffing experience in an acute healthcare hospital setting are preferred.
Full job description
Job Overview
Fairview is looking for a Staffing Advisor to work at the University of Minnesota Medical Center (West Bank), located in Minneapolis, MNl! The main goal of this role will be to help daily staffing needs in helping to find coverage for call-offs or short-staffing by using staffing grids in compliance with hospital policies, the department budget and staffing plan. This will require a high attention to detail as well as a fast paced energy!
This Staffing Advisor position will cover the Peri-Op Surgery/OR department(s) at University of Minnesota - Medical Center (West Bank).
About This Position:
Hours: 80 hours (1.0 FTE), every two weeks and is benefit eligible
Schedule: Day Shift, Working8-hour shifts. No weekends or Holidays
Location: This position will be onsite at our University of Minnesota Medical Center (West Bank) Campus (2450 Riverside Ave. Minneapolis, Minnesota 55454).
Within the Perioperative Department on the West Campus, produces employee schedules and adjusts schedules after posting, including filling open shifts by utilizing staffing grids in compliance with hospital policies, the department budget and staffing plan. Matches daily staffing to current demand to ensure the staff are present to provide safe staff-to-patient ratios or to meet staffing requirements. Serves as timekeeper for the electronic time and attendance system. Works with nursing management to ensure appropriate staffing levels are maintained throughout the process. Utilizes Lean methodology to continuously improve the work.
Produces and maintains 4-week employee schedules as set by policy, union contract, and department guidelines. Ensures that schedules are timely, free from error and align available resources to support the front-line staff.
Approves and processes time off requests, shift exchanges, and holiday schedules while ensuring accurate data entry in scheduling system to include all proactive scheduling adjustments (schedule changes and extra shifts).
Reviews staffing levels on an ongoing basis and communicates staffing needs to employees and works to fill vacant shifts. Proactively adjusts daily staffing by recruiting for, calling in, canceling or floating employees based on unit volume, acuity and needs based unexpected absences or remaining open shifts.
Reviews scheduled staff with Charge Nurses, Administrative Nursing Supervisors and/or Nursing Managers (as appropriate) on a shift by shift basis to ensure skill level is adequate for patient care needs. Provides staffing report to Administrative Nursing Supervisor regarding census and staff needed for the next shifts all within the accurate policy and contract guidelines.
Provides timely customer service to staff contacting the staffing office including phone calls, emails, in person visits and any other form of messaging.
Reviews, updates, and approves employees timekeeping records (E-time) in Kronos and scheduling system per policy, including timecard corrections and reconciliation.
Tracks and reports departmental data including attendance records, employee data and records and skill level information on all supported personnel (i.e. level III, charge nurse skill, etc.).
Actively participates in crafting and implementing improvements that results in improved processes, procedures, and practices to achieve high quality of outputs and efficiency of process. Participates in department and system quality improvement projects as assigned
Organization Expectations, as applicable:
Demonstrates ability to provide care or service adjusting approaches to reflect developmental level and cultural differences of population served
Communicates in a respective manner.
Ensures a safe, secure environment.
Fulfills all organizational requirements
Completes all required learning relevant to the role
Complies with and maintains knowledge of all relevant laws, regulation, policies, procedures, and standards.
Fosters a culture of improvement, efficiency, and innovative thinking.
Performs other duties as assigned
Required Qualifications (must be acquired or completed within a period of time):
High level of communication and problem-solving skills
Ability to use PC, network applications and staffing software applications
Ability to organize details
Ability to work independently and multi-task while providing excellent customer service to all levels of staff, outside agencies and contracts
Preferred Qualifications:
Customer Service Experience
Bachelor’s degree
One to three years of staffing experience in an acute health care hospital setting
Benefit Overview
Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link foradditional information: https://www.fairview.org/careers/benefits/noncontract
Compensation Disclaimer
An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.
EEO Statement
EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status
Related keywords
Healthcare StaffingPeri-Op SurgeryOperating RoomKronosStaffing GridsE-timeAcute CareHospital PolicyUnion ContractCensus ManagementResource ManagementTimecard ReconciliationPatient Care NeedsStaffing Plan
Fairview Health Services is Minnesota’s choice for healthcare. We’re an industry-leading, award-winning, nonprofit offering a full network of healthcare services. Our broad network is designed to be ready for our patients’ every need, while delivering quality care with compassion.
Our care portfolio includes community hospitals, academic hospitals, primary and specialty care clinics, senior facilities, facilitated living centers, rehabilitation centers, home health care services, counseling, pharmacies and benefit management services.
We’re built on a tradition of compassionate care. This is our home, and our patients are our neighbors. We’re here to heal, we’re here for you.
We are part of M Health Fairview, an expanded academic health system that represents a collaboration among the University of Minnesota, University of Minnesota Physicians, and Fairview Health Services. The partnership combines the university’s deep history of clinical innovation and training with Fairview’s extensive roots in community medicine.
Together, we’re expanding access to world-class, patient-centered care through our 10 hospitals, 60 primary care clinics, specialty clinics, pharmacies, home care, hospice, and medical transportation service.
Fairview also operates the Ebenezer senior living communities and offers Employer Solutions such as EAP and pharmacy benefit management.
Search for jobs and apply at https://www.fairview.org/careers.
Offices: 2450 Riverside Ave, Minneapolis, MN 55454, US
HealthcareHospitalPrimary Care ClinicHealth SystemSpecialty ClinicChildren's HospitalSenior LivingUrgent CareMental health careand Nonprofit
How much do Human Resources jobs in Minneapolis, MN pay?
Based on 140 listings with disclosed salaries, most human resources jobs in Minneapolis, MN pay between $60k–$142k per year. Individual offers vary with seniority, company size, and specialization.
How many Human Resources jobs are open in Minneapolis, MN right now?
There are currently 163 open human resources positions in Minneapolis, MN listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Human Resources roles in Minneapolis, MN?
Companies currently hiring include U.S. Bank, Ameriprise Financial Services, LLC, Wells Fargo, Target, General Mills, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Human Resources jobs in Minneapolis, MN?
Yes — 92 of the 163 open human resources positions offer remote or hybrid work (9 remote, 83 hybrid).
How do I apply for Human Resources jobs in Minneapolis, MN?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.