Cape May, New Jersey, United States · On-site
It's fun to work in a company where people truly BELIEVE in what they're doing! Our intention is to have employees who are passionate about making their personal mission statement come to life each day at work! Be it thr…
Skills: Calendar Management, Meeting Coordination, Travel Arrangement, Microsoft Office, Typing
Fairfield, New Jersey, United States · On-site
$27/hr–$33/hr
At Phillip Jeffries, we believe beautiful design begins with passion, integrity, and connection. What started in 1976 as a small family business with just ten grasscloths in a New Jersey garage has grown into a global lu…
Skills: Project Coordination, Executive Support, Calendar Management, KPI Reporting, Vendor Management
Holmdel Township, New Jersey, United States · On-site
Overview Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection a…
Skills: Customer Service, Patient Registration, Communication Skills, Microsoft Office, Google Suite
Cherry Hill, New Jersey, United States · On-site
$16/hr–$19/hr
Job DetailsJob Location: The Residence at Cherry Hill - Cherry Hill, NJ 08003Salary Range: $16.25 - $19.25 HourlySIGN ON BONUS up to $2,000!!! If you have been looking for a career that loves you back... This is the one!…
Skills: Activity Planning, Resident Motivation, English Communication, Computer Literacy, Patient Escorting
Upper Township, New Jersey, United States · On-site
$16/hr–$22/hr
About Us Cooper University Health Care is an integrated healthcare delivery system serving residents and visitors throughout Cape May County. The system includes Cooper University Hospital Cape Regional; three urgent car…
Skills: Customer Service, Appointment Scheduling, Insurance Verification, Data Entry, EPIC Computer Experience
Tinton Falls, New Jersey, United States · On-site
Overview Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection a…
Skills: Vital Signs Measurement, Patient Education, Minor Surgery Assistance, Phlebotomy, Triage
West New York, New Jersey, United States · Hybrid
$17/hr–$20/hr
Are you passionate about making a difference in people's lives? Do you enjoy working in a service-oriented industry? If so, this opportunity may be the right fit for you! This position is responsible for the first 30 day…
Skills: Onboarding, Pre-employment Screening, Background Checks, ADP, iCIMS
Edison, New Jersey, United States · On-site
$20/hr–$35/hr
Job Description The ideal Administrative Assistant is organized, results oriented and committed to providing outstanding customer service. A day in the life… Support customers and employees by being a hub of information …
Skills: Customer Service, Sales Analysis, Budget Reporting, Event Coordination, Microsoft Office Suite
Bound Brook, New Jersey, United States · On-site
Company Description SAM is a fast-growing and global sensory and consumer research consultancy. Our mission is to allow consumers a voice in the development of outstanding food, beverage, pet, and health & beauty product…
Skills: Food Preparation, Customer Service, Data Collection, Attention To Detail, Critical Thinking
Englewood Cliffs, New Jersey, United States · On-site
We are looking for a reliable and experienced Janitorial Cleaner to perform a variety of cleaning duties to ensure a clean, safe, and orderly environment across assigned facilities. This role plays a critical part in mai…
Skills: Janitorial Cleaning, Custodial Services, Time Management, Chemical Safety, Cleaning Equipment Operation
Florham Park, New Jersey, United States · On-site
$1/hr–$3/hr
Benefits: Employee discounts Paid time off About the Role: We are looking for a detail-oriented Accounts Payable Specialist to join our growing team in Florham Park, NJ. This is a great opportunity to bring your financia…
Skills: Accounts Payable, Vendor Invoice Processing, General Ledger Coding, Reconciliations, Data Entry
Wanaque, New Jersey, United States · On-site
$18/hr–$22/hr
GENERAL DESCRIPTION: The Student Success Coach will provide individualized coaching, case management, workforce readiness training, and college and career development services while helping participants achieve education…
Skills: Case Management, Workforce Readiness Training, Career Development, Coaching, Workshop Facilitation
Florham Park, New Jersey, United States · On-site
$1/hr–$3/hr
Benefits: Employee discounts Paid time off About the Role: We are looking for a driven and passionate Recruitment Specialist to join our team in Florham Park, NJ! In this role, you'll play a key part in connecting top ta…
Skills: Full-cycle Recruiting, Sourcing, Screening, Interviewing, Onboarding
Florham Park, New Jersey, United States · On-site
$1/hr–$2/hr
Benefits: Employee discounts Paid time off About the Role: We are looking for a driven and experienced Program Manager to join our growing team in Florham Park, NJ. This is an exciting opportunity to lead impactful initi…
Skills: Program Management, Cross-functional Coordination, Risk Mitigation, Stakeholder Management, Resource Allocation
Branchburg Township, New Jersey, United States · On-site
$17/hr–$18/hr
Night Auditor / Overnight Front Desk Agent Part-Time Homewood Suites by Hilton Branchburg, NJ Summary of Position First impressions mean everything! What you do the second a guest walks through the doors, sets the expect…
Skills: Customer Service, Night Audit, Hotel Accounting, Cash Handling, Credit Operations
Florham Park, New Jersey, United States · On-site
Benefits: Employee discounts Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking an experienced Operations Manager to join our team. In this role, yo…
Skills: Operations Management, Financial Forecasting, Budgeting, Inventory Control, Strategic Planning
Bloomfield, New Jersey, United States · On-site
Description Job Summary: The Center Manager will perform under the supervision of the Operations Manager and at times will take instruction and tasks from the Senior Director of Operations. The Center Manager will ensure…
Skills: Center Management, Donor Suitability, Regulatory Compliance, Personnel Scheduling, Quality Control
Florham Park, New Jersey, United States · On-site
$1/hr–$1/hr
Benefits: Employee discounts Paid time off About the Role: We are looking for a talented and driven Human Resources Generalist to join our team in Florham Park, NJ! In this dynamic role, you'll be at the heart of our peo…
Skills: Employee Relations, Full-cycle Recruitment, Onboarding, HR Policy Administration, Benefits Administration
Florham Park, New Jersey, United States · On-site
$1/hr–$3/hr
Benefits: Employee discounts Paid time off About the Role: We are looking for a creative and driven Marketing Coordinator to join our growing team in Florham Park, NJ! In this role, you'll play a key part in supporting m…
Skills: Marketing Campaign Execution, Content Creation, KPI Reporting, Social Media Management, Community Engagement
Bridgewater Township, New Jersey, United States · On-site
Pritchard Industries is a dynamic and innovative provider of comprehensive facility services, dedicated to enhancing the operational efficiency of our client partners in the industries we serve. With services from facili…
Skills: Account Oversight, Inspections, Payroll Management, Budgeting, Scheduling
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Provides comprehensive administrative support to executives and departments, including calendar management, meeting coordination, and document preparation. Manages departmental financial tasks such as processing invoices and overseeing office supplies while acting as a liaison for internal and external partners.
Requires a high school diploma and at least two years of professional administrative experience. Candidates must be proficient in Microsoft Office and possess a typing speed of at least 75 words per minute.
It's fun to work in a company where people truly BELIEVE in what they're doing!
Our intention is to have employees who are passionate about making their personal mission statement come to life each day at work! Be it through providing healing, eradicating loneliness, contributing to efficiencies, streamlining processes, being dependable, sparking creativity or something else, the demonstration of HOW you do your job is just as important as WHAT you do in your job.
Alongside our valued employees, we are making a difference throughout the state of Ohio in the lives of those that need healthcare or those embracing the next chapter of their lives. Sustained members of our team demonstrate accountable behavior and share our values of customer service, innovation, integrity, inclusion, financial stewardship, leadership and care.
The Administrative Assistant provides support to an executive and/or department to ensure they successfully deliver on commitments and effectively execute organizational operations in a timely and efficient manner by overseeing the administrative procedures and processes and acting as a liaison with internal and/or external partners.
Essential Activities and Tasks
Proactively provides administrative support anticipating needs related to scheduling, meeting materials, communications, clerical support, special projects, event planning and coordinating, and distributing documents and other mailings.
Multi-tasks as a shared support resource for multiple executives effectively anticipating and fulfilling administrative and communications support activities.
Manages detailed calendar activity requiring interaction with internal and external executives and assistants, as well as board members, consultants, or vendors.
Coordinates and executes department, committee, board, and other meetings including room reservations, meeting notifications, agenda development, set up, and clean up.
Compiles, transcribes, and distributes minutes of meetings.
Provides technical support for meetings and presentations.
Makes travel arrangements.
Prepares memos, letters, reports, slide presentations, handouts, flyers, etc. as requested.
Handles collection and distribution of departmental mail and courier deliveries, then forwards and redirects when necessary. Takes mail to post office as needed.
Processes daily paperwork (i.e. work orders, reports, invoices, check requests, etc.), then reviews and follows-up regarding the status of the paperwork.
May verify physician license renewals, medical sanctions, NPI numbers, enter the information into the electronic medical records systems, and also maintain a list of the life plan community physicians.
Maintains current and accurate records through use of computers and/or other documentation in accordance with company standards and federal, state, and local standards, guidelines, and regulations.
Adheres to the records management system policy and procedures for the department and ensures departmental staff does the same.
Operates within the standard company practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Processes check requests and pays invoices and expenses.
Collects forms from new vendors used to add them to the accounting system.
Monitors departmental expenses placed on credit cards and P-cards.
Records budgetary expense information.
May develop and maintain a system for purchasing office supplies for the department.
May assign purchase order (PO) numbers to PO request, notify staff of the PO status, make PO adjustments, as necessary, and file paperwork appropriately, if applicable.
May review and process pay applications, distribute copies, and save in job folders.
Provides technical support for meetings and presentations.
Prepares resident charges and reviews for accuracy a file that is uploaded to the Corporate Accounts Receivable Department once a month, if supporting a life plan community.
May assist the Corporate Accounts Receivable Department with resident communications regarding past due charges and account status at a life plan community.
Helps with board, staff, resident, and/or patient events as requested.
Supports the leadership team’s day-to-day relationships by interfacing with board members, life plan community and home health and hospice staff, residents, patients, and family members as a key administrative contact and liaison by answering questions, providing information, and ensuring appropriate follow-through and/or resolution is executed in a pleasant, professional, and timely manner.
Reviews and responds to compliments, complaints, and grievances from residents, patients, staff members, and other constituents as directed by the supervisor.
May fill in for the Receptionist answering the multi-line telephone system and directing calls to proper departments and/or staff, monitoring the main entrance, greeting and directing visitors, verifying who is entering the building, and maintaining the sign-in log for visitors, volunteers, and vendors.
Education
High school diploma or equivalent required.
Experience
Two years experience in a professional office setting in an administrative/clerical role supporting a department and/or management.
Must be able to type a minimum of 75 words per minute.
Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint), and the internet.
Other Requirements
Must be able to read, write, speak, and understand the English language.
Sitting - Up to 8 hours/day
Standing - Up to 3 hours/day
Walking - Up to 2 hours/day
Lifting, pushing, pulling, and moving equipment, supplies, etc. - Up to 50 pounds
Risk Category for Exposure to Bloodborne Diseases - III
Ohio Living is one of the largest and most experienced not-for-profit, multi-site senior living organizations. With 11 life plan communities (including independent living, assisted lived, skilled rehabilitation, memory care and long-term nursing), Ohio Living Home Health & Hospice, and Palliative Medicine, our total service area covers over 10 million Ohioans wherever they call home. Additional service lines include provider-owned physician and nurse practitioner services, a Medicare Advantage plan, and pharmacy services. Ohio Living Foundation raises several million dollars annually to support charity care, special programs, capital expansion and endowment.
Offices: 9200 Worthington Rd, Suite 300, Westerville, Ohio 43082, US
Based on 1264 listings with disclosed salaries, most administrative jobs in New Jersey pay between $51k–$100k per year. Individual offers vary with seniority, company size, and specialization.
There are currently 5,942 open administrative positions in New Jersey listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Hackensack Meridian Health, Cooper University Health Care, Atlantic Health, Summit Health, Laboratory Corporation of America Holdings, among others. Browse the listings above to see every active employer.
Yes — 660 of the 5942 open administrative positions offer remote or hybrid work (186 remote, 474 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
