About Us: Tidewater Inc is currently seeking a skilled Medical Administrative Assistant to work at the Rowley Training Facility, a vital hub for federal training operations for the United States Secret Service. In this d…
Skills: Medical Administration, Microsoft Excel, Microsoft Outlook, Confidentiality, Organizational Skills
Summary The primary purpose of this position is to perform basic office functions to facilitate patient access into the practice, obtaining accurate patient information and creating a positive office image by responding …
Skills: Customer Service, Appointment Scheduling, Epic Software, Professional Communication, Data Documentation
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$60k–$65k/yr
Full-time
bachelor degree
Life Insurance, Accidental Death and Disability (AD&D) Insurance, Health Insurance, Dental Insurance, Vision Insurance, 401K Plan with Employer Match
Posted 35d ago
~40 hrs/week
Responsibilities
Coordinate medical exams and manage sensitive documentation for USSS personnel, including tracking applicant statuses and managing MRB case folders. Provide administrative support to the medical team and liaise with vendors for psychological evaluations and fitness for duty cases.
Requirements
Requires a Bachelor's degree and a minimum of 8 years of experience in a medical administrative role. Proficiency in Microsoft Excel and Outlook is essential, along with the ability to handle sensitive information in a secure environment.
Full job description
About Us:
Tidewater Inc is currently seeking a skilled Medical Administrative Assistant to work at the Rowley Training Facility, a vital hub for federal training operations for the United States Secret Service. In this dynamic and rewarding contrarole, you’ll play a key part in supporting the health and readiness of USSS personnel by coordinating medical exams, managing sensitive documentation, and ensuring smooth communication between applicants, vendors, and internal teams. If you have a strong background in medical administration, exceptional attention to detail, and thrive in a fast-paced environment—this is your opportunity to contribute to a meaningful mission while advancing your career.
Tidewater was founded in 1983 as an industrial hygiene (IH) and environmental consulting services provider in Baltimore, Maryland. Today, Tidewater has over 140 employees performing work across three divisions involving environmental consulting, facilities, and construction. Our environmental division includes consulting, remediation, radiological, and IH service lines. Tidewater is headquartered in Elkridge, Maryland. We currently have eight offices throughout the United States including California, Ohio, Tennessee, and Pennsylvania with additional personnel working in Japan, Kenya, and Germany. Our business spans over 75 multi-year government contracts and an average of 1,000 projects annually for Federal, State, municipal, and commercial clients worldwide.
We are proud to offer our clients and business partnerships an employee base that includes a dynamic mix of industry experts and field personnel. This includes project managers, engineers, geologists, scientists, health physicists, industrial hygienists, health and safety specialists, cost estimators, site superintendents, tank inspectors, licensed drillers, radiological technicians, lead/mold/asbestos assessors, HVAC personnel, and general field technicians and equipment operators.
Tidewater’s IH Service Line has been a key component of the business since the beginning, providing lead, asbestos, and mold assessments; hazardous material surveys; abatement monitoring; indoor air quality testing; drinking water surveys; worker exposure assessments; Leadership in Energy and Environmental Design (LEED) Pre-Occupancy testing; and compliance audits for a variety of clients. Key IH Service Line clients include U.S. Department of Housing and Urban Development, local agencies including Baltimore, Prince George’s, Ann Arundel, Howard counties, City Government, Educational Institutions, and Private Clients (construction firms and architectural firms). Our IH group is comprised of multi-disciplinary staff (CIH, Certified Safety Specialists, Environmental Scientists, etc.) with requisite professional, state, and local certifications.
Tidewater’s core values of integrity, collaboration, innovation, growth, and service, guide employee decision making, relationship building, problem solving, and help to develop and achieve personal and professional goals. Our organization’s Equality, Diversity, and Inclusion framework strives to promote, fair treatment and full participation of all people and to create a positive work culture that fosters trust, respect, engagement, and contributes to our success and growth.
Tidewater values its workforce and provides a comprehensive and extensive benefit package including company sponsored Life, Accidental Death, and Disability (AD&D) Insurance, health insurance (health, dental, and vision); 401K Plan with employer match, continuing education reimbursement, and paid leave.
Responsibilities Include:
Review and respond to daily emails with vendor regarding applicant exam statuses.
Maintain and update Excel spreadsheets tracking:
Scheduled exams
Follow-ups and no-shows
Medically qualified/disqualified applicants
Applicants disqualified due to polygraph or background failures
Notify vendor to cancel exams for applicants who failed polygraph or background checks.
Address applicant inquiries and concerns via email or phone.
Monitor deferred applicants and follow up on required documentation and appointments.
Organize applicant exam files and documentation.
Notify vendor to cancel exams for applicants who failed polygraph or background checks.
Address applicant inquiries and concerns via email or phone.
Monitor deferred applicants and follow up on required documentation and appointments.
Organize applicant exam files and documentation.
Distribute MRB referral and appointment confirmations to employee supervisors.
Request and review employee position descriptions.
Prepare employee summaries for board review.
Circulate medical records to Legal for redaction and compliance.
Maintain and organize MRB case folders and deliver them to board members prior to meetings.
Update and manage the MRB tracking spreadsheet.
Communicate MRB decisions to senior management for approval.
Prepare and organize Fitness for Duty case files.
Confirm employee clearance status with supervisors.
Notify supervisors of scheduled exams.
Coordinate building access for employees undergoing evaluations.
Liaise with vendor to schedule psychological evaluations.
Track Fitness for Duty cases and decisions in Excel.
Draft and send formal memorandums for medical evaluations.
Notify vendors of retired or separated employees.
Provide administrative support to the medical team as needed.
Upload and maintain medical documentation in electronic medical record systems.
Assist with administrative operations within the on-site Health Unit.
What You'll Love:
A dynamic blend of fieldwork, office tasks, and technical challenges
The perfect balance of autonomy to lead your team.
Opportunities for cross-training and exposure to a diverse range of clients and projects.
A tight-knit community of experts who value collaboration and knowledge sharing.
Comprehensive benefits package, including medical and dental coverage, company-paid life, short, and long-term disability insurance, a 401k match, tuition assistance, annual performance-based incentive bonus and more.
A flexible work environment that promotes work-life balance.
Requirements:
Bachelor’s degree (BS) required.
Minimum of 8 years’ experience in a medical administrative role.
Proficiency in Microsoft Excel and Outlook
Strong communication and organizational skills
Ability to handle sensitive information confidentially
Experience managing multiple tasks in a high-stakes, secure environment
Related keywords
Medical Administrative AssistantUS Secret ServiceMedical RecordsFitness For DutyMRBElectronic Medical Record SystemsVendor CoordinationComplianceRedactionSecure EnvironmentHealth UnitMedical Exams
Owner & operator of the world’s largest OSV fleet - Anchored by heritage, driven by excellence
Industry
Transportation, Logistics, Supply Chain and Storage
Company size
5,001-10,000 employees
Founded
1956
Headquarters
Houston, Texas
LinkedIn followers
128,894
Total funding
$1.2B
Tidewater Inc. (Tidewater) is the owner and operator of the world’s largest Offshore Support Vessel (OSV) fleet. Established in 1956, Tidewater is anchored by its long heritage with over 65 years of experience supporting offshore energy exploration and production activities worldwide.
Driven by our strive for excellence, Tidewater has evolved over the years, successfully completing financial restructuring in 2017 and acquiring offshore companies including GulfMark in 2018 and Swire Pacific Offshore in 2022.
Tidewater pioneered the world’s first custom-build oil & gas service vessel, Ebb Tide in 1955. Today, our diverse fleet comprises over 200 vessels including Anchor Handling Towing Supply Vessels, Platform Supply Vessels, offshore tugs, specialty vessels, crew boats and floating storage vessels that are well-equipped with state-of-art technologies. They provide a myriad of high quality and cost-effective marine services.
Tidewater aims to be the global leader in the offshore industry by upholding highest safety and operational standards and providing exceptional services to customers across the regions where we operate. We take pride in delivering these services in an honest, cost-efficient, profitable, and transparent manner for stakeholders, including employees, customers, capital sources, vendors, and local communities.
People and vessels are our best assets. Our workforce comprises over 500 shore-based employees and 5,000 seagoing employees, highly skilled maritime professionals from diverse nationalities, backgrounds, and cultures.
We care for our people, local communities, the environment and seek to comply with all applicable laws and regulations.
We are committed to:
• Operating safely, in compliance with all applicable laws
• Minimizing environmental impacts
• Developing the next generation of specialized marine support vessels
• Preserving our financial strength through solid returns, a strong balance
sheet and disciplined capital management
Offices: 842 W Sam Houston Pkwy N, Suite 400, Houston, Texas 77024, US · P. O. Box 24981, Dubai, AE · The Exchange No. 1, 62-104 Market Street, Aberdeen, Scotland AB11 5PJ, GB · 200 Ford Industrial Road, Amelia, Louisiana 70340, US · Av. Paseo del Mar, No. 37 Colonia Justo Sierra, Ciudad del Carmen, Campeche 24114, MX
LogisticsDrilling SupportProduction Supportand Offshore Support VesselsEnergy ManagementEnergyEnergy Efficiency
Based on 1406 listings with disclosed salaries, most administrative jobs in Maryland pay between $50k–$110k per year. Individual offers vary with seniority, company size, and specialization.
How many Administrative jobs are open in Maryland right now?
There are currently 4,168 open administrative positions in Maryland listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Maryland?
Companies currently hiring include John Hopkins University, University of Maryland Medical System, Mercy Medical Center, Baltimore, MD, University System of Maryland, PM Pediatric Care, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Maryland?
Yes — 814 of the 4168 open administrative positions offer remote or hybrid work (185 remote, 629 hybrid).
How do I apply for Administrative jobs in Maryland?
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