Administrative Jobs in Colorado (Now Hiring) — 5,582 open — Page 232

Job Summary:

This position provides high-level professional support to the School of Medicine Dean’s Office, serving the Senior Associate Dean (SAD) for Biomedical Research, the Senior Director for the Office of Research, and the Director for Space, Planning, and Facilities. The role operates with a high degree of independence, exercising sound judgment, critical thinking, and discretion while actively contributing to and occasionally leading projects on behalf of the Senior Associate Dean. The successful candidate must be comfortable learning and navigating new systems, adapting to changing priorities, and responding promptly to requests in a dynamic environment while ensuring alignment with CU and SOM policies and procedures.

This position is responsible for managing complex and dynamic executive calendars, coordinating travel logistics, and overseeing expense processes with accuracy and efficiency. Serving as a key point of contact, the role regularly interfaces with partners across the University of Colorado Anschutz Medical Campus, including the Chancellor’s Office, School of Medicine leadership, academic departments, cores, centers, and institutes, as well as Facilities and Construction teams and affiliated hospital partners such as UCHealth (UCH) and Children’s Hospital Colorado (CHCO).

Key Responsibilities:

Administrative Coordination (50%25)

• Provide high-level administrative support to the Senior Associate Dean (SAD) for Biomedical Research, Senior Director for the Office of Research, and Director for Planning and Facilities, including complex calendar management, meeting coordination, and prioritization of communications.

• Exercise independent judgment and critical thinking to anticipate needs, resolve issues, manage competing priorities, and ensure timely and appropriate responses in a fast-paced environment.

• Coordinate and support executive-level meetings by preparing agendas, compiling materials, recording minutes, and managing follow-up communications, including individual correspondence and campus-wide distributions.

• Prepare and deliver weekly updates to leadership, summarizing project status, calendar changes, priorities, and potential conflicts.

• Oversee domestic and international travel arrangements, including pre-approvals, bookings (via Concur), registrations, and expense reconciliation in compliance with CU Medicine, University, and SOM policies.

• Serve as a professional representative of the Senior Associate Dean in all interactions (in-person, phone, and written communications).

• Coordinate document routing for signatures, maintain records, and manage tracking systems and spreadsheets.

• Act as backup to the Administrative Coordinator for the Senior Associate Dean for Clinical Research for leave coverage.

Project Management (30%25)

• Independently manage and coordinate Dean’s funding committees (Bridge, SIRC, and AFL), including application processing, meeting logistics, decision documentation, grant utilization tracking, required follow-up surveys and reporting, and monitoring faculty eligibility for future funding opportunities.

• Lead the coordination, planning, and execution of the annual Shared Resource Fair in partnership with the Office of the Vice Chancellor for Research (OVCR) and the Cancer Center

• Maintain organized and accessible records, ensuring efficient document management and retrieval.

• Accurately enter and update data across databases, spreadsheets, and internal systems.

• Develop, document, and maintain business processes, standard operating procedures, and workflow guides for the Office of Research and Space, Planning, and Facilities functions. Identify opportunities for process improvement, recommend solutions, and implement changes that enhance efficiency, consistency, compliance, and continuity of operations.

Department Operations (20%25)

• Provide administrative support to both the Office of Research Biomedical team and the Space, Planning, and Facilities team.

• Support procurement processes, including marketplace purchases, invoice processing, and expense report preparation in alignment with institutional guidelines.

• Manage the preparation and submission of requisitions, purchase orders (POs), blanket purchase orders (BPOs), invoices, and Fund 35 forms, ensuring accuracy and compliance, with a high degree of autonomy

• Maintain a professional, organized, and productive office environment.

• Handle departmental communications, including incoming and outgoing emails, phone calls, and correspondence.

• Maintain shared resources such as conference room reservations, team calendars, shared inboxes, and departmental records.

This description is a summary only and describes the general level of work being performed; it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of four (4) days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado School of Medicine offers comprehensive, lifelong, interdisciplinary learning for health care professionals. With state-of-the-art laboratories for discovery and innovation, a commitment to decreasing health disparities and increasing health equity, and faculty who provide world-class clinical care, the CU School of Medicine is transforming the health care landscape.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10%25 of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A bachelor’s degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a related field from an accredited institution.

  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

• Three (3) years of professional-level administrative support experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience providing administrative and technical assistance to faculty within higher education and/or medical education environments. 

• Data management experience, including tracking, compiling, and generating reports.

• Experience managing travel.

• Experience managing calendars.

• Experience with creating meeting minutes and/or assisting with committees.

• Experience working with UC software such as Marketplace, Concur, and PeopleSoft. 

• Experience in PowerPoint deck compilation and formatting.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills, and Abilities:

• Excellent written and oral communication skills. 

• Outstanding customer service skills.

• Advanced skills in Microsoft Office Suite, video conferencing, phone system knowledge, and etiquette. 

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Demonstrated commitment and leadership ability

• Ability to manage and maintain complex, sensitive, and confidential information. 

• Excellent time management, organizational skills, and ability to manage multiple projects, along with the ability to move from one task/duty to another without errors despite frequent interruptions. 

• Strong sense of urgency and problem-solving skills combined with the ability to prioritize projects. 

• Prior experience at a similar level of responsibility with the proven ability to realize the work unit’s mission statement, vision, and goals

• Excellent attention to detail. 

• Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines. 

• Ability to effectively explain processes and procedures. 

• Must possess a professional demeanor and have experience that demonstrates problem-solving skills. 

• Must be able to work independently with minimal supervision.  

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Vanessa Valesquez ([email protected])

Screening of Applications Begins:

Immediately and continues until the position is filled. For best consideration, apply by July 20, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $70,859 to $90,132.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.