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Provide strategic administrative support to operations leadership, including complex calendar management and travel logistics. Coordinate operational initiatives, track action items, and serve as a liaison between leadership and internal/external stakeholders.
Requires 3+ years of experience as an Executive Assistant or Chief of Staff supporting senior leadership, preferably in operations. Must be proficient in productivity tools and possess strong organizational, communication, and problem-solving skills.
Job Title: Executive Assistant (Operations)
Company: Loenbro, LLC
Business Unit/Department: Operations
Location: Gilbert, AZ
Reports to: VP of Operations
Employment Type: Full-Time
FLSA Classification: Exempt
About Loenbro
Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.
At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.
About the Role
We're looking for a highly organized, proactive Executive Assistant to support our operations leadership. This role goes beyond traditional administrative support — you'll be a strategic partner who helps keep operational initiatives on track, manages complex logistics, and serves as a trusted right hand to leadership. The ideal candidate thrives in a fast-paced environment, anticipates needs before they're voiced, and brings sound judgment to ambiguous situations.
What You'll Do
• Executive & Calendar Support
• Manage complex calendars, scheduling, and travel logistics for the operations leadership team
• Prioritize and triage meeting requests, emails, and competing demands with sound judgment
• Prepare briefing materials, agendas, and follow-up notes for key meetings
Operations Coordination
• Track and follow up on action items from operational meetings to ensure deadlines are met
• Support project coordination across cross-functional teams, monitoring timelines and flagging risks
• Maintain and improve internal processes, templates, and documentation for operational workflows
• Assist with budget tracking, expense reports, and vendor/contract management
Communication & Stakeholder Management
• Serve as a liaison between operations leadership and internal teams, external partners, and vendors
• Draft, edit, and proofread correspondence, reports, and presentations
• Handle sensitive and confidential information with discretion
Event & Meeting Logistics
• Plan and execute internal meetings, offsites, and team events
• Coordinate logistics for board meetings or leadership reviews, including materials preparation
What You Bring
• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership, ideally in operations
• Exceptional organizational skills with the ability to juggle multiple priorities under tight deadlines
• Strong written and verbal communication skills
• Proficiency in productivity and collaboration tools (e.g., Google Workspace/Microsoft Office, project management platforms like Asana or Monday.com, calendar tools)
• A high degree of discretion and professionalism when handling confidential information
• Strong problem-solving skills and the ability to work independently with minimal oversight
• A proactive, "no task too small" mindset paired with the ability to think strategically
Key Responsibilities
• Meeting & Leadership Support
• Manage meeting schedules and logistics.
• Coordinate and develop agendas for regional leadership meetings.
• Capture action items, assign owners, and track deliverables from key discussions.
• Help ensure accountability and follow-through on commitments.
• Organize and maintain regional documentation, repositories, and shared resources.
Communication & Change Management
• Communicate important updates from leadership to the broader regional team.
• Help ensure messaging is clear, consistent, and understood to minimize confusion and rumors.
• Serve as a resource for common questions regarding office operations, workspace needs, onboarding, and new hire guidance.
• Support leadership communication efforts and employee engagement initiatives.
Reporting & Operational Support
• Gather and consolidate data from various departments to provide leadership updates and visibility into ongoing issues.
• Develop recurring reports, dashboards, and status updates as needed.
• Research, analyze, and help solve operational challenges identified by regional leadership.
• Track key initiatives and provide updates on progress, risks, and action plans.
Work Environment:
• Indoor office setting with controlled temperature.
• Potential visits to outdoor industrial sites with exposure to weather extremes.
• Potential exposure to noise, dust, chemicals, or other environmental factors.
• Travel requirements: TBD
This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.
Benefits
Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:
• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)
Benefits eligibility may vary based on employment classification and hours worked.
Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you’re ready to be part of a company that LEADS by:
• Living with Integrity
• Exceeding Expectations
• Acting with Urgency
• Delivering Excellence
Engage the One Loenbro team and leverage the power of limitless solutions
Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our service offerings include: • Critical Electrical • Mechanical & Structural • Fabrication • Soft Craft • Underground Maintenance and Installation • Inspection • Service & Maintenance We’re equipped to handle industrial construction, electrical, instrumentation, midstream, maintenance, fabrication, and much more. Wherever you are in the USA, we have a team for it. We’ve built our reputation on safety, quality, and execution. We believe that the only acceptable job is one done right. Our LEAD values encompass: • Live with Integrity We do the right thing and do what we say, in every interaction—and practice stewardship to care for the communities where we live & work. • Exceed Expectations We anticipate customer needs, deliver innovative solutions, and dedicate ourselves to creating outcomes that make a real difference. • Act with Urgency We take action, adapt seamlessly, and keep projects moving without compromising quality—because our customers’ priorities are our priorities. • Deliver Excellence We combine our passion for quality, our industry expertise, and our eye for innovation to make excellence our standard. Because of this mindset, and our proven track record, we are a trusted partner in many industries, for companies of all sizes. Our customers represent the world’s leading industries like: • Mission Critical • Advanced Manufacturing • Semiconductors • Power Generation • Water Solutions • Food & Beverage • Mining & Metals • Distribution • Chemical • Federal • Oil & Gas • Pharmaceutical • Renewable Energy • Healthcare • Aviation To learn more about Loenbro and all of our services, visit our website at www.Loenbro.com
Offices: 12250 N Pecos St, Westminster, Colorado 80234, US · 1900 32nd Ave NE, Black Eagle, MT 59414, US · 2115 Harnish Blvd, Suite B, Billings, Montana 59101, US · 5831 123rd Dr NW, Epping, North Dakota 58843, US · 712 E Highway 115, Kermit, Texas 79745, US
Based on 577 listings with disclosed salaries, most administrative jobs in Arizona pay between $50k–$92k per year. Individual offers vary with seniority, company size, and specialization.
There are currently 5,577 open administrative positions in Arizona listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Banner Health, Arizona Department of Transportation, HonorHealth, Healthcare Outcomes Performance Co. (HOPCo), ABM Industries, among others. Browse the listings above to see every active employer.
Yes — 789 of the 5577 open administrative positions offer remote or hybrid work (281 remote, 508 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
