Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Executive III Division: Uniform Commercial Code Union: N/A Location: 2701 S. Dirksen Pkwy, Springfield, IL – Sangamon County Salary: Range from $5,90…
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$6k–$11k/mo
Full-time
bachelor degree
Posted 12d ago
Apply by Oct 25
~40 hrs/week
Responsibilities
Directs and evaluates the activities of staff administering the Uniform Commercial Code and related Illinois statutes. Responsible for personnel management, policy implementation, and reviewing proposed legislation and administrative rules.
Requirements
Requires a bachelor's degree, preferably in business or public administration, and three years of managerial experience. Must possess thorough knowledge of state government functions and public administration principles.
Full job description
Office of the Illinois Secretary of State
Alexi Giannoulias
Job Title: Executive III Division: Uniform Commercial Code Union: N/A Location: 2701 S. Dirksen Pkwy, Springfield, IL – Sangamon County Salary: Range from $5,909 to $11,209 monthly – commensurate with experience. Benefits:https://cms.illinois.gov/benefits/stateemployee.html
Overview:
Serves, plans, organizes, directs and evaluates the activities of subordinate administrative, technical and support staff involved in administration of Chapter 810, Article 9, Part 5 of the ILCS and 14 Ill. Adm. Code Part 180; recommends personnel actions affecting subordinate staff; approves work standards and evaluates employee performance; exercises responsibility for personnel management; directs the implementation of managerial policies and practices; recommends and reviews proposed legislation and managerial policies and practices; recommends and reviews proposed legislation and Administrative Rules changes; confers with other line supervisory, management and administrative staff to coordinate program functions with affected operational areas and to resolve administrative problems.
Duties and Responsibilities:
Plans, directs, organizes, evaluates and coordinates the activities of staff involved in administering Chapter 810, Article 9, Part 5 of the Illinois Compiled Statutes as they relate to accepting filings and certified requests from attorneys, corporations, bank officials, local, state and federal governments and courts; recommends personnel actions affecting subordinate staff; approves work standards and evaluates employee performance.
Exercises responsibility for personnel management and assignment of daily work tasks; establishes work standards within the section; directs the implementation of managerial policies and practices and assures that all laws and statutes are adhered to; approves the establishment and implementation of operational procedures and workflow; formulates and implements major policies effecting program responsibilities and determines needed program changes.
Responds to complex and technical inquiries from filers, financial institutions, etc. concerning interpretation and explanation of the provisions of the Uniform Commercial Code Act.
Recommends and reviews proposed legislation and administrative rules changes; reports to the Department Director and Office of the General Counsel on the impact of proposed changes or new legislation with regard to current operational procedures and workflow.
Confers with other line supervisory, management and administrative staff to coordinate program functions and to resolve administrative problems; attends staff meetings to keep abreast of policy and program changes.
Directs management research studies of the organization and of administrative policies and procedures and provides recommendations for improved efficiency to the Director of the Department of Business Services; prepares complex administrative reports including monthly and annual Division statistical and income reports.
Prepares and submits for approval proposed budgetary materials for the Division through managerial/supervisory staff.
Other duties as required or assigned.
Education and Experience:
Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with courses in business or public administration and three years of managerial experience in a public or business organization.
Knowledge, Skills and Abilities:
Requires thorough knowledge of the principles and practices of public and business administration.
Requires extensive knowledge of functions and organization of State government.
Requires working knowledge of the principles of business accounting, program budgeting, personnel management and statistics.
Requires elementary knowledge of data processing business applications.
Requires ability to develop and manage a statewide program.
Requires ability to analyze administrative problems and adopt an effective course of action.
Requires ability to develop, install and evaluate new and revised methods, procedures and performance standards.
Requires ability to exercise judgment and discretion in implementing and interpreting departmental policies and procedures.
Requires ability to estimate and budget for future needs and cost for personnel, space, equipment, supplies and services.
Requires ability to develop and maintain cooperative managerial working relationships.
Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.
Application Process:
Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.
Related keywords
Uniform Commercial CodeILCSPublic AdministrationBusiness AdministrationPersonnel ManagementBudgetary MaterialsAdministrative RulesState GovernmentBusiness AccountingProgram BudgetingLegislative AnalysisOperational ProceduresWorkflow ManagementStatistical ReportingIllinois Secretary of State
Official account for Illinois Secretary of State Alexi Giannoulias. Sworn in on January 9, 2023.
Industry
Government Administration
Company size
1,001-5,000 employees
Headquarters
Springfield, IL
LinkedIn followers
12,729
As the second-largest constitutional office, the Office of the Secretary of State is visited by more Illinois residents than any other in state government. The office also is an important resource for educating citizens about issues that affect their everyday lives, including anti-drunk driving, traffic safety, school bus safety, securities fraud, literacy, and organ/tissue donation.
The office's functions are described in the Illinois Constitution, mainly addressing the Secretary of State's duty to maintain official state records and the state seal. However, law and tradition have assigned many additional responsibilities to the office, which has one of the largest and most diverse collections of responsibilities of any of its counterparts nationwide. These duties are divided among 20 departments employing approximately 4,000 people, whose responsibilities range from maintaining the 20 buildings in the Capitol Complex, to overseeing the state's network of libraries, to preserving some of the state's most precious historical documents.
Still, to many Illinois citizens, the Secretary of State's office is the place to go for a new driver's license or license plates.
Offices: Office of the Illinois Secretary of State, 213, State Capitol Building, Springfield, IL 62756, US
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