Administrative Jobs in Colorado (Now Hiring) — 5,697 open — Page 278

Scope and Purpose

The Accounts Payable Specialist manages the day-to-day vendor invoicing, payment processing, and expense accrual activities that keep Zellis’s property and corporate operations running on time and on budget. You are responsible for ensuring that every invoice is accurately recorded in Yardi Voyager, expenses are recognized in the proper period, and payments are processed in accordance with company policies and approval workflows.

This role is the front line of financial accuracy in the payables function. You work closely with property managers, vendors, and the accounting team to resolve discrepancies, maintain vendor records, and ensure that payables are reconciled and audit-ready at all times. Your attention to detail and consistency in processing are what keep vendor relationships strong and financial reporting accurate across the portfolio.

At Zellis, the Accounts Payable Specialist plays a critical role in the broader accounting operation. You don’t just process invoices—you ensure that accrued expenses are booked correctly, credit card transactions are reconciled through the Yardi Payables system, and every payment run is prepared, reviewed, and executed with precision. Your work directly supports the accuracy of monthly financial statements and the trust that ownership and leadership place in Zellis’s financial reporting.

Our Core Values

At Zellis, everything we do is guided by four values that define how we show up—for each other, for our residents, and for our clients.

• Driven by Passion: We show up with energy, ownership, and a relentless drive to be better – We care deeply about the work, and it shows. We hold ourselves to a higher standard, take responsibility for outcomes, and push through challenges with determination. Your commitment to processing every invoice accurately and on time—no matter how high the volume—is what keeps vendors paid, properties running, and financial reporting on track.
• Built Smarter: We run toward change and build better systems to stay ahead – We lead the industry by embracing technology, automation, and new ways of working to create smarter, more efficient operations. You use Yardi Voyager to streamline invoice entry, automate recurring accruals, and process payments efficiently—looking for ways to reduce manual effort and improve accuracy in the payables workflow.
• Experience Meets Insight: We combine experience and data to guide smarter decisions – Our clients and residents trust us to do more than manage—they rely on us to think. We bring expertise and turn data into clear, actionable insight. You monitor aging reports, track outstanding payables, and flag discrepancies before they become problems—ensuring the accounting team has clean, reliable data for monthly close and financial reporting.
• Service Without Compromise: We set a higher standard by anticipating needs and owning every outcome – Every interaction is thoughtful, timely, and intentional. We anticipate needs, communicate clearly, and follow through without exception. You maintain strong vendor relationships through prompt communication, accurate payments, and professional follow-through—because reliable payables processing is the foundation of trust with every vendor and contractor Zellis works with.

Duties and Responsibilities

• Receive, review, and accurately enter vendor invoices into Yardi Voyager, ensuring proper coding to GL accounts, properties, and cost categories.
• Book accrued expenses—including utilities, monthly service contracts, insurance, and annual recurring charges—to ensure expenses are recognized in the proper accounting period.
• Prepare all payables for management review and approval prior to scheduled payment runs.
• Process weekly check runs, ACH payments, and wire transfers in accordance with company policies and approval workflows.
• Process and reconcile corporate credit card transactions through the Yardi Payables system, ensuring accuracy from summary report through posting.
• Act as the primary contact for vendors regarding billing inquiries, payment status, and account discrepancies—resolving issues promptly and professionally.
• Maintain updated vendor files including W-9s, contracts, insurance certificates, and compliance documentation.
• Reconcile accounts payable ledgers, bank accounts, and credit card statements monthly to ensure all transactions are recorded accurately.
• Track outstanding payables and manage AP aging reports, ensuring timely payments and flagging past-due items for follow-up.
• Support month-end and year-end closing processes by ensuring all accruals and payables are complete, accurate, and properly recorded.
• Prepare AP schedules, documentation, and confirmations for auditors and lenders as needed.
• Coordinate with property managers and the accounting team to resolve invoice discrepancies, missing documentation, and coding questions.
• Ensure adherence to internal financial controls and maintain confidentiality in all financial records and vendor information.
• Assist with 1099 preparation and year-end vendor reporting.

Competencies

• Accuracy & Attention to Detail – Processes invoices, accruals, and payments with a high degree of accuracy. Catches coding errors, duplicate invoices, and discrepancies before they impact financial reporting.
• Technical Proficiency – Strong working knowledge of Yardi Voyager for invoice entry, payment processing, accrual booking, and credit card reconciliation. Uses the system efficiently to manage high-volume payables activity.
• Organization & Time Management – Manages a high volume of invoices, payment deadlines, and reconciliation tasks with consistency and reliability. Prioritizes effectively to meet weekly payment runs and monthly close deadlines.
• Problem Solving – Identifies and resolves invoice discrepancies, vendor issues, and coding questions quickly and independently. Escalates appropriately when needed.
• Communication – Communicates clearly and professionally with vendors, property managers, and the accounting team. Responds to inquiries promptly and keeps stakeholders informed on payment status.
• Dependability – Delivers consistent, reliable work product on schedule. Honors commitments, meets deadlines, and serves as a trusted resource for the accounting function.
• Integrity & Compliance – Upholds internal financial controls and maintains strict confidentiality of financial records and vendor information. Ensures all payables activity complies with company policies.

Knowledge, Abilities, and Other Qualities

• Understanding of accounts payable workflows, accrual accounting, and general accounting principles.
• Proficiency in Yardi Voyager for invoice processing, payment runs, accrual booking, and credit card reconciliation.
• Strong attention to detail with the ability to process high-volume transactions accurately and consistently.
• Proficiency in Microsoft Office, particularly Excel, for tracking, reporting, and reconciliation tasks.
• Good written and verbal communication skills for vendor correspondence and internal coordination.
• Organizational skills with the ability to manage competing deadlines in a fast-paced environment.
• Understanding of 1099 reporting requirements and year-end vendor documentation.

Experience, Training, and Education

• 1–2 years of accounts payable or general accounting experience required.
• Experience in property management, real estate, or a related industry preferred.
• Experience with Yardi Voyager or similar property management accounting software preferred.
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Familiarity with accrual-based accounting and month-end close processes a plus.

Physical Requirements

This position requires the ability to:

• Move about the office, including climbing stairs.
• Sit for extended periods while working on a computer or attending meetings.
• Communicate effectively in person, over the phone, and via digital platforms.
• Occasionally lift, carry, push, or pull up to 25 pounds (e.g., office supplies, files, equipment).

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Driving Requirements

Minimal driving may be required for bank visits or occasional errands.

Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned.