Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duk…
Skills: Grant Financial Processes, Accounts Payable, Procurement, Data Management, Budgetary Accounting
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$19/hr–$30/hr
Full-time
associate degree
Medical Care Programs, Dental Care Programs, Retirement Benefits, Family-friendly Programs, Cultural Programs
Posted 8d ago
~40 hrs/week
Responsibilities
Provide comprehensive administrative and financial support for the Forum for Congregational Life, including managing grant financial processes and vendor payments. Maintain constituency databases and oversee day-to-day office operations and facility maintenance.
Requirements
Requires two years of post-secondary education in secretarial science or a related business field and three years of related clerical experience. Proficiency in Microsoft Office and Airtable is preferred along with strong organizational and communication skills.
Full job description
Duke University:
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
Be You.
The Forum for Congregational Life is seeking a Senior Staff Assistant to provide comprehensive administrative support for services to constituents and office operations. In this role, you will support financial processes, maintain data systems, and assist with day-to-day office operations. This position reports to the Administrative Coordinator and is fully funded by sponsored programs through December 31, 2028, with the possibility of renewal.
You will lead key administrative and financial functions, support grant-related processes, and ensure accurate tracking and reporting. This role also includes maintaining databases, supporting office operations, and assisting staff across multiple functions.
Minimum Requirements:
Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.
Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR an equivalent combination of education and relevant experience.
Preferred Qualifications:
Working knowledge of Outlook, Excel, Word, and Airtable
Ability to learn new programs quickly
Excellent oral and written communication skills
Strong organizational skills
Ability to make decisions and exercise good judgment
Ability to prioritize work assignments from multiple staff members
Ability to be flexible when work assignments change on short notice
Ability to multitask effectively
Be Bold.
Position Description:
Lead end-to-end grant financial processes from contract preparation through final report submission for all Forum grant programs, including the Coordination program
Train and coach staff assistants on Accounts Payable, Procurement, and Employee Travel and Reimbursement transactions; troubleshoot and resolve payment issues
Process vendor payments, clear corporate card transactions, and enter expenses and deposits into the office database system
Track returned vendor contracts, verify completeness of documentation, follow up as needed, confirm completion with director, and submit for payment through Duke’s online system
Track grant payment status (check/ACH) in SAP, record posting and encashment status, and follow up on uncashed checks
Provide end-of-year grant reconciliation reporting for annual reporting to funder
Maintain constituency and financial records in a consistent manner and audit for accuracy
Compile and analyze data from constituency records; design and implement process improvements to enhance data integration and streamline operations
Submit building maintenance requests and monitor progress through the online portal
Monitor office and kitchen equipment; coordinate repairs and maintenance with supervisor and track completion
Track and monitor flexible office space usage and resolve scheduling conflicts in coordination with supervisor
Perform other related duties incidental to the work described
Choose Duke.
This position supports the work of the Forum for Congregational Life by ensuring efficient administrative operations, accurate financial processing, and effective data management.
R STaff
This position is fully grant funded through December 31, 2028 and may be renewed.
Learn more about Duke University’s competitive benefits package.
Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $19.80 to USD $30.63. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.
Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/
Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions:
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [email protected]; phone: 919-668-1267).
Related keywords
Grant ManagementAccounts PayableProcurementSAPAirtableMicrosoft ExcelMicrosoft WordMicrosoft OutlookFinancial ReportingReconciliationData IntegrationOffice AdministrationBudgetary ActivitiesVendor ManagementConstituency Records
Duke Health Technology Solutions is a robust, specialized division of Duke University Health System dedicated to the development and management of enterprise IT systems. A 2018 Davies Award Recipient, Duke Health is nationally recognized for IT and information management as the first healthcare system to be awarded top honors by the Healthcare Information and Management Systems Society (HIMSS) for inpatient, ambulatory and analytics health information technology capabilities. As a ‘Most Wired’ health system, our employees are among the top-skilled IT experts in the Triangle and work with leading scholars and researchers across Duke University to develop innovative technologies that support our mission of delivering tomorrow's healthcare today.
How much do Management & Leadership jobs in North Carolina pay?
Based on 4085 listings with disclosed salaries, most management & leadership jobs in North Carolina pay between $65k–$179k per year. Individual offers vary with seniority, company size, and specialization.
How many Management & Leadership jobs are open in North Carolina right now?
There are currently 16,630 open management & leadership positions in North Carolina listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Management & Leadership roles in North Carolina?
Companies currently hiring include Domino's, CVS Health, Dollar Tree Stores, American Addiction Centers, Duke Health Technology Solutions, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Management & Leadership jobs in North Carolina?
Yes — 3123 of the 16630 open management & leadership positions offer remote or hybrid work (904 remote, 2219 hybrid).
How do I apply for Management & Leadership jobs in North Carolina?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
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