Senior Associate, Operations, People & Experience Team
New York, New York, United States · On-site
$70k–$80k/yr
Mid level
ABOUT VAYNERX VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Med…
Skills: HRIS administration, Data integrity, Reporting, People analytics, Benefits administration
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Village of New Berlin, New York, United States · On-site
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Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Skills: Accounts Payable, Financial Process Improvement, AI Automation, ERP Systems, Microsoft Excel
Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Analyst, College Access and Preparedness Operations
New York, New York, United States · On-site
$70k–$80k/yr
Mid level
Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporte…
Skills: Program Management, Cross-functional Integration, Release Management, Pilot Design, Change Management
Senior Associate, Operations, People & Experience Team
The Senior Associate will manage HR systems, data integrity, and day-to-day operations to support the employee lifecycle. They will also coordinate benefits administration, onboarding, and various people-related programs to ensure operational efficiency.
Requirements
Candidates should possess advanced proficiency in Excel or Google Sheets and have experience with HRIS systems. Strong attention to detail, organizational skills, and a proactive approach to process improvement are essential for success in this role.
Full job description
ABOUT VAYNERX
VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.
ABOUT VAYNERMEDIA
VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.
In a Nutshell
Vayner is looking for a high-energy, detail-oriented Senior Associate to join our People & Experience Team (PET). Reporting to PET Operations, this role is the operational backbone of our People team, partnering with PET Business Partners, the broader People & Experience Team, and cross-functional stakeholders to keep our people systems, processes, and programs running seamlessly.
You'll own the systems, data, and day-to-day operations that power the employee lifecycle, from maintaining HR systems and ensuring data integrity to coordinating key initiatives, improving processes, and helping build scalable operations as our business grows.
We're looking for a doer, someone who enjoys improving processes as much as executing them, loves a well-organized spreadsheet, appreciates the importance of clean data, rolls up their sleeves and takes ownership from start to finish.
Behind every great employee experience is exceptional operational execution.
The Opportunity
This is an opportunity for someone who is passionate about people and eager to learn the operational engine behind a modern People function. If you love bringing order to complexity, solving operational puzzles, and leaving every process better than you found it, you'll thrive here.
At Vayner, we're a team of teachers and lifelong learners. We love mentoring, sharing knowledge, and investing in one another's growth, while welcoming fresh perspectives that challenge us to improve.
You’ll join a team with incredible institutional knowledge and heart, some members of our People & Experience Team have been with Vayner for more than 17 years. We take immense pride in supporting our people, enabling our business, and delivering exceptional experiences every step of the way.
How You’ll Make An Impact
▶️ HR Systems & Data Management
HRIS Administration: Own the accuracy and integrity of employee data across all People systems, ensuring timely processing of hires, transfers, promotions, organizational changes, and terminations.
Data Integrity: Conduct recurring audits to maintain accurate, complete, and compliant employee records while proactively identifying and resolving discrepancies across systems in partnership with various key stakeholders.
People Systems Management: Administer and maintain People systems, workflows, and documentation to ensure a seamless employee lifecycle and consistent user experience.
Systems Optimization & Process Improvement: Continuously improve People systems and workflows by identifying opportunities to automate processes, streamline operations, and increase efficiency and scalability.
▶️ Reporting & People Analytics
Reporting: Produce recurring People dashboards and reports, ensuring accurate and timely reporting on key workforce metrics, including headcount, hiring, turnover, and organizational health.
Data Insights: Identify trends and opportunities within People data that help improve processes, reporting, and operational decision-making.
Reporting Support: Assist with ad hoc reporting requests, data reconciliations, and report maintenance to support business and PET needs.
Dashboard Management: Maintain and continuously improve People dashboards, ensuring leaders have access to accurate, meaningful, and actionable workforce data.
▶️ Benefits & Employee Support
Benefits Administration: Support day-to-day benefits administration, including enrollments, qualifying life events, employee inquiries, vendor coordination, and annual Open Enrollment.
Benefits Operations: Coordinate benefits communications, audits, reporting, reconciliations, and issue resolution to ensure accurate administration and an exceptional employee experience.
▶️ Employee Programs & Operations
New Hire Onboarding: Coordinate the onboarding experience, ensuring all pre-boarding activities are completed on time and new hires are set up for success.
Timesheet Compliance: Monitor agency-wide timesheet completion, proactively following up with employees and managers to ensure timely and accurate submissions.
Training Program Administration: Own the day-to-day administration of the Company's training platform, including managing weekly training uploads, monitoring completion, and following up with employees to ensure compliance and payroll-related training requirements are completed on time.
Program Coordination: Coordinate recurring People & Experience initiatives by managing timelines, tracking milestones, following up with stakeholders, and ensuring projects are completed on schedule.
▶️ Administrative & Operational Support
Operational Coordination: Support the operational needs of the People & Experience team by coordinating purchase orders, invoice processing, employee care initiatives, mail management, vendor administration, and other other administrative workflows that support the successful execution of People programs.
What Success Looks Like:
Tech Savvy: Advanced proficiency in Excel or Google Sheets, confidence learning new HR systems (e.g., HiBob, ADP), and curiosity about using AI to improve efficiency.
Unrivaled Attention to Detail: You catch the typos and data discrepancies others miss because you know the smallest details often have the biggest impact.
Organization & Execution: You thrive on juggling multiple priorities, staying organized, and ensuring nothing falls through the cracks.
Problem Solving & Process Improvement: You don't just identify problems, you think critically, propose solutions, and look for ways to improve how work gets done.
Ownership & Accountability: You take initiative, follow through, and can be counted on to deliver high-quality work.
Growth Mindset: You're eager to learn, embrace feedback, and continuously develop your skills.
Service Mindset: You enjoy helping others and take pride in delivering an exceptional employee experience through thoughtful, responsive support.
Discretion: You understand the sensitive nature of People data and can be trusted with the highest level of confidentiality.
The Vayner Way We are not your typical HR department. We are all about the People & their Experience working at Vayner. We believe in empathy, speed, and the power of human connection. If you are ready to work hard, learn fast, and be part of a team that is redefining the workplace, we want to hear from you.
Unsure if you meet the qualifications? We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives, skill sets, background, and behaviors. We encourage those who are passionate about what we do to apply!
Exact compensation may vary based on skills, experience, and location.
VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance.
Industry
Advertising Services
Company size
1,001-5,000 employees
Founded
2009
Headquarters
New York, NY
LinkedIn followers
295,804
VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.
Offices: 10 Hudson Yards, Floor 25, New York, NY 10001, US · 800 Market St, Chattanooga, TN 37402, US · 10401 Jefferson Blvd, Culver City, CA 90232, US · 35-41 Westland Place, Tagwright House, London, N1 7LP, GB · 51st Ave, 21-10, Long Island City, NY 11101, US
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