San Mateo, California, United States · Hybrid
$125k–$140k/yr
Vyond is seeking a junior Chief of Staff (CoS) to act as a strategic advisor and gatekeeper to the CEO. This role will serve as an operational right hand, responsible for amplifying the CEO's leverage, bridging the gap b…
Skills: Strategic Planning, Project Management, Corporate Finance, Executive Communication, Operational Leadership
San Mateo, California, United States · On-site
$26/hr–$33/hr
Description The Recreation Coordinator supports the planning, organization, supervision, delivery, and evaluation of District recreation, sports, active adult (senior), and enrichment programs occurring at various distri…
Skills: Program Development, Staff Supervision, Facility Management, Budgeting, Procurement
San Mateo, California, United States · On-site
$40/hr–$45/hr
Job Title: House Manager (Meal Prep and Occasional Childcare) Location: San Mateo, CA 94403 Employment Type: Part-Time | 20–25 hours per week, 20 hours guaranteed Schedule: Monday through Friday, 8:00am–12:00pm with some…
Skills: Household Management, Meal Preparation, Childcare, Organization, Calendar Management
San Mateo, California, United States · On-site
$75k–$85k/yr
Tired of the same four walls? Ready to step into a leadership role that goes beyond the traditional dental office? At Enable Dental, we’re on a mission to redefine access to high-quality dental care—and we need a rocksta…
Skills: Clinical Leadership, Dental Assisting, Practice Management Software, Customer Service, Team Motivation
San Mateo, California, United States · On-site
$120k–$170k/yr
POSITION SUMMARY Business Service Officers (BSO) are responsible for shaping the future of service by modernizing our client experience through an elevated standard of care. The Business Service Officer (BSO) will report…
Skills: People Management, Operational Oversight, Conflict Resolution, Strategic Thinking, Talent Development
San Mateo, California, United States · On-site
$120k–$170k/yr
POSITION SUMMARY Business Service Officers (BSO) are responsible for shaping the future of service by modernizing our client experience through an elevated standard of care. The Business Service Officer (BSO) will report…
Skills: People Management, Operational Oversight, Conflict Resolution, Strategic Thinking, Talent Development
San Mateo, California, United States · On-site
$100k–$140k/yr
ROLE OVERVIEW We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide direct support to the Chief Product Officer and Chief Technology Officer while also assisting other senior leader…
Skills: Calendar Management, Travel Coordination, Executive Support, Project Management, Stakeholder Management
San Mateo, California, United States · On-site
$91k–$137k/yr
Summary As a Regional Workplace Manager, you will oversee serviced offices and core facilities operations for our San Mateo hub and select regional sites, ensuring safe, efficient, and engaging workplaces that enable Gui…
Skills: Facilities Management, Corporate Real Estate, Budget Management, Vendor Management, Space Planning
San Mateo, California, United States · Hybrid
$75k–$105k/yr
About Eve Eve is redefining legal technology for plaintiff law firms, and we're building the team that will take us there. We help firms handle more cases, recover more for clients, and grow with AI that works across eve…
Skills: Calendar Management, Executive Support, Travel Coordination, Expense Reporting, Google Workspace
San Mateo, California, United States · On-site
Job Summary Under the direction of the Controller, the Accounts Payable Administrator will be responsible for the duties summarized below. We are seeking an individual who understands the urgency of getting the job done …
Skills: Project Accounting, Accounts Payable, Subcontractor Billing, Textura, Vista Viewpoint
San Mateo, California, United States · Hybrid
About Archetype AI Archetype AI is developing the world's first AI platform to bring AI into the real world. Formed by an exceptionally high-caliber team from Google, Archetype AI is building a foundation model for the p…
Skills: Executive Support, Office Management, Calendar Management, Travel Coordination, Meeting Preparation
San Mateo, California, United States · On-site
WHAT YOU’LL DO Perform patient care by taking vitals, patient history and triagingAssist with procedures such as incision and drainage, lacerations and wound careAdminister medications via intradermal, intramuscular and …
Skills: Patient Care, Triage, Wound Care, Medication Administration, EKG
San Mateo, California, United States · Hybrid
About Archetype AI Archetype AI is developing the world's first AI platform to bring AI into the real world. Formed by an exceptionally high-caliber team from Google, Archetype AI is building a foundation model for the p…
Skills: Executive Support, Office Management, Calendar Management, Travel Coordination, Meeting Preparation
San Mateo, California, United States · On-site
The Role We're looking for an experienced, dependable administrator who takes real pride in doing admin work exceptionally well. This role works closely with our founders, primarily supporting the CEO and co-founder, wit…
Skills: Calendar Management, Executive Support, Travel Coordination, Event Planning, G-Suite
San Mateo, California, United States · On-site
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring …
Skills: Facility Management, Financial Management, Procurement, Supplier Management, Relationship Management
San Mateo, California, United States · On-site
$72k–$76k/yr
COMPENSATION INCLUDES SALARY RATE PLUS COMMISSIONS AND ELIGIBILITY FOR BONUS PROGRAM! IEC Property Services Corporation (IECPSC) is a vertically integrated real estate investment firm specializing in value-add multifamil…
Skills: Property Management, Leasing, Customer Service, Yardi Voyager, RealPage
San Mateo, California, United States · On-site
$25/hr–$28/hr
Overview Now hiring Personal Assistant/Companionship Caregivers! Immediate openings in San Mateo, Palo Alto, Menlo Park, and Woodside areas. Become a Personal Assistant Companionship Caregiver with TheKey and earn TOP PA…
Skills: Companionship, Personal Assistance, Light Housekeeping, Patient Transportation, Mobility Assistance
San Mateo, California, United States · Hybrid
$33/hr–$44/hr
Who We AreJoin a team that puts its People First! As a member of First American's family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commerci…
Skills: Commercial Escrow, Customer Service, Risk Mitigation, Financial Disbursement, Legal Document Preparation
San Mateo, California, United States · On-site
Front Desk Coordinator – Part Time Location: San Mateo, CA A better way to deliver care starts here! The Joint Chiropractic is revolutionizing access to care by delivering high-quality, affordable chiropractic services i…
Skills: Customer Service, Sales, Patient Scheduling, POS Software, Multitasking
Burlingame, California, United States · On-site
$33/hr–$41/hr
We are so glad you are interested in joining Sutter Health! Organization: MPHS-Mills-Peninsula Medical Center Position Overview: Provides patient care within regulatory requirements and performs a broad range of non-pati…
Skills: Patient Care, Water Rescue, Lifeguarding, Patient Scheduling, Conflict Resolution
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Acts as a strategic advisor and operational right hand to the CEO to bridge the gap between vision and execution. Responsibilities include managing high-stakes meetings, overseeing cross-functional special projects, and optimizing executive decision-making.
Requires a Bachelor's degree (MBA preferred) and over 7 years of experience in strategy consulting or operational leadership. Candidates must possess strong business acumen, high emotional intelligence, and proficiency in using AI tools for productivity.
Vyond is seeking a junior Chief of Staff (CoS) to act as a strategic advisor and gatekeeper to the CEO. This role will serve as an operational right hand, responsible for amplifying the CEO's leverage, bridging the gap between strategy and execution, overseeing cross-functional special projects, and optimizing executive decision-making.
Partner with the CEO to shape and communicate long-term strategic plans and corporate vision. Immediately engage and help project manage a focused strategy process, the Vyond 3.0 Strategy Sprint, to define where the company goes next: what we become, who we serve, how we win, and the few critical growth initiatives that will get us there.
Translate the CEO's high-level vision into actionable organizational goals and trackable KPIs.
Prepare and manage the agendas for high-stakes leadership, board of directors, and all-hands meetings.
Spearhead complex, cross-functional special projects that do not fall neatly into a single department.
Identify and eliminate operational bottlenecks, ensuring projects stay on track and within budget.
Anticipate challenges and head off roadblocks before they escalate to the executive level.
Filter, organize, and prioritize information flow (emails, reports) into and out of the CEO's office.
Draft executive communications on behalf of the CEO, including speeches, company newsletters, memos, and board presentations.
Act as a primary liaison between the CEO, senior leadership, external partners, and investors
Serve as liaison with staff, executives, senior leaders, and CEO regarding company climate, employee well-being, project updates, proposals, and planning
Education: Bachelor’s degree in Business Administration, Management, or a related field; MBA or advanced degree highly preferred.
Experience: 7+ years of combined experience in strategy consulting, operational leadership, or high-impact project management.
Business Acumen: Strong understanding of corporate finance, organizational dynamics, and business strategy. Experience working in PE environments is a plus.
AI First Orientation: comfortable using AI tools to accelerate research, summarize complex information, identify patterns, draft materials, pressure-test ideas, and improve the quality and speed of decision-making.
Communication: Exceptional verbal and written communication skills; ability to distill complex data into clear recommendations.
Trust & Integrity: Unwavering discretion when handling highly sensitive and confidential company information.
Emotional Intelligence: High emotional intelligence to successfully influence without direct authority and navigate varied internal stakeholders.
Desired Location: Bay Area based with the expectation to spend several days a week in the San Mateo office
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Offices: San Mateo, San Mateo, California 94401, US
There are currently 126 open administrative positions in San Mateo, CA listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Sutter Health, Vynca, Fireworks AI, Freshworks, Carbon Health, among others. Browse the listings above to see every active employer.
Yes — 30 of the 126 open administrative positions offer remote or hybrid work (8 remote, 22 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
