San Mateo, California, United States · Remote Solely
$100k–$120k/yr
Salma Health is looking for a People Operations Manager to own the operational backbone of our People function - spanning HRIS administration, payroll, benefits, leave, compliance, and HR process design. This is a high-o…
Skills: HRIS Administration, Payroll Processing, Benefits Administration, California Wage and Hour Law, Leave of Absence Management
San Mateo, California, United States · On-site
Description Data Administrative Assistant Job Description ABOUT US Peninsula Family Service (PFS) is a nonprofit organization that provides children, families, and older adults with the support and tools they need to rea…
Skills: Data management, Data clean-up, Database maintenance, Administrative support, Reporting
San Mateo, California, United States · Hybrid
$146k–$178k/yr
Every day, tens of millions of people come to Roblox to explore, create, play, learn, and connect with friends in 3D immersive digital experiences– all created by our global community of developers and creators. At Roblo…
Skills: Facilities Management, Space Planning, Leadership, Event Coordination, Vendor Management
San Mateo, California, United States · On-site
$24/hr–$36/hr
Description Front of House (FOH) Team Leader We are looking for Experienced Restaurant Leaders that believe in treating our Guests with first-class service and incredible hospitality! The Pacific Catch, Inc. family striv…
Skills: Restaurant Management, Hospitality Management, Team Leadership, Customer Service, Inventory Management
San Mateo, California, United States · Hybrid
$31/hr–$37/hr
CitySan MateoStateCaliforniaJob LocationSan Mateo Corp OfficePosition TypeRegular JOB SUMMARY: Are you highly organized, detail-oriented, and passionate about supporting impactful construction and renovation projects? We…
Skills: Budget tracking, Vendor coordination, Invoice management, Project reporting, Microsoft Office
Lemieux & AssociatesSan Mateo, California, United States · On-site
$25/hr–$35/hr
Come grow with us! Lemieux & Associates, a national leader in the investigative industry, is seeking experienced SIU/Claims Investigators in the San Francisco or surrounding area. The owners are entrepreneurial, experien…
Skills: SIU investigation, Claims investigation, Report writing, Scene investigation, Property theft investigation
San Mateo, California, United States · On-site
$23/hr–$24/hr
Overview As a receptionist you are the face of the practice, this is a fantastic opportunity for the right person! Join a team of quality orientated dental professionals that you will be proud to be affiliated with. Work…
Skills: Customer Service, Multi-line Phone Systems, Computer Literacy, Appointment Scheduling, Cash Handling
San Mateo, California, United States · On-site
$23/hr–$24/hr
Overview We are looking for a Patient Care Coordinator to join the team! The Patient Care Coordinator (PCC) serves as the key liaison for our patients and ensures a seamless and welcoming experience. In this role, the PC…
Skills: Customer service, Sales, Communication skills, Appointment scheduling, Patient consultation
San Mateo, California, United States · On-site
$66/hr–$92/hr
We are so glad you are interested in joining Sutter Health! Organization: MPHS-Mills-Peninsula Medical Center Position Overview: Competently performs routine and specialized radiology procedures to produce quality images…
Skills: Radiologic procedures, Diagnostic imaging, Patient assessment, Radiation safety, Equipment calibration
San Mateo, California, United States · Remote Solely
$28/hr–$32/hr
Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs. We’re more than just a team; we're a close-knit community. Our shared commitment to caring for each ot…
Skills: Case management, Care coordination, Patient education, Motivational interviewing, Harm reduction
San Mateo, California, United States · Remote Solely
$28/hr–$35/hr
Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs. We’re more than just a team; we're a close-knit community. Our shared commitment to caring for each ot…
Skills: Case management, Behavioral health, Care coordination, Motivational interviewing, Harm reduction
San Mateo, California, United States · Hybrid
$76k–$110k/yr
ABOUT PROMETHEUS Founded in 1965, Prometheus is the largest privately held owner of apartments in the San Francisco Bay Area, with a portfolio of over 13,000 apartments in the Silicon Valley, Portland, and Seattle region…
Skills: Property accounting, Financial reporting, GAAP, General ledger, Bank reconciliation
San Mateo, California, United States · Hybrid
$100k–$110k/yr
Grants & Contracts Manager CORA Main Office, San Mateo, CA, US Salary Range: $100,000 – 110,000 Position Description Date: July 24, 2026 Status: Full Time and Exempt Reports to: Director of Quality & Strategic Init…
Skills: Grant writing, Contract administration, Compliance management, Project management, Proposal development
San Mateo, California, United States · Remote Solely
$28/hr–$30/hr
Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs. We’re more than just a team; we're a close-knit community. Our shared commitment to caring for each ot…
Skills: Medical assistant supervision, Performance management, Remote team management, Care coordination, EMR documentation
San Mateo, California, United States · On-site
$30/hr–$30/hr
Job DetailsJob Location: San Mateo, CA 94402Salary Range: $30.00 - $30.00 HourlyThe Janitor is responsible for the cleanliness and sanitation of the department buildings and its grounds. They will be accountable for the …
Skills: Cleaning, Sanitation, Floor maintenance, Trash disposal, Chemical handling
San Mateo, California, United States · On-site
$80k–$101k/yr
Description Description Job Summary The Director of the Early Education Center is in a multifaceted position requiring a blend of leadership, education, and administrative skills. The Director is responsible for the over…
Skills: Early childhood education, Staff management, Budget management, Curriculum development, Regulatory compliance
San Mateo, California, United States · On-site
$112k–$130k/yr
Skydio is the leading US drone company and the world leader in autonomous flight, the key technology for the future of drones and aerial mobility. The Skydio team combines deep expertise in artificial intelligence, best-…
Skills: IT Support, Hardware Diagnostics, System Provisioning, Okta Administration, JumpCloud
San Mateo, California, United States · On-site
$33/hr–$46/hr
We are so glad you are interested in joining Sutter Health! Organization: PAMF-Palo Alto Medical Foundation MPD Position Overview: Maintains scheduling for surgical and specialized procedures for assigned department(s). …
Skills: Surgical scheduling, Data entry, Multi-tasking, Organizational skills, Verbal communication
San Mateo, California, United States · On-site
$140k–$180k/yr
About Us: Fireworks is the platform for specialized intelligence, enabling companies to build, train, and serve AI models tailored to their own data, workflows, and products. Founded by the team behind PyTorch and backed…
Skills: Calendar Management, Schedule Management, Travel Coordination, Expense Reporting, Project Management
San Mateo, California, United States · On-site
$75k–$85k/yr
Essential Job Duties: May coordinate maintenance programs relating to the interior and exterior conditions and appearance of the assigned property Responsible for prompt and positive response to requests from property te…
Skills: Property Management, Facilities Management, Office Administration, Vendor Management, Budget Administration
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Own the operational backbone of the People function, including HRIS administration, multi-entity payroll, and benefits management. Design and scale HR processes and SOPs while ensuring strict compliance with California and federal employment laws.
Requires 4-6 years of People Operations experience in a fast-paced, multi-entity environment with deep expertise in California labor laws and leave administration. Strong hands-on experience with Rippling and PEO-to-in-house transitions is highly preferred.
Salma Health is looking for a People Operations Manager to own the operational backbone of our People function - spanning HRIS administration, payroll, benefits, leave, compliance, and HR process design. This is a high-ownership, build-it role for someone equally comfortable deep in a system configuration, running a multi-entity payroll, and writing the SOP that makes it all repeatable. You bring the operational rigor, compliance depth, and systems expertise that a fast-scaling, multi-entity healthcare organization demands.
Location: San Mateo, CA (hybrid required). Exceptional candidates may be considered for remote work, with quarterly travel to the San Mateo office required.
Key Responsibilities:
HRIS & PEO Management
Serve as primary Rippling administrator, owning configuration, workflows, integrations, access controls, and data integrity across all People systems
Manage the PEO relationship day-to-day, including employee data accuracy, carrier feeds, and vendor escalations; serve as the internal expert on PEO capabilities and limitations
Lead evaluation and execution of future system migrations, including planning and executing a PEO-to-in-house transition as the company scales
Lead UAT for system upgrades; serve as internal escalation point for HRIS issues and vendor coordination
Payroll, Benefits & Leave Administration
Lead end-to-end payroll processing across multiple entities (MSO and PC), including off-cycle, bonus, and complex transactions; serve as first point of escalation for all payroll issues
Process and audit compensation changes — salary adjustments, promotions, off-cycle increases, and bonus payouts — ensuring accuracy, proper approvals, and timely execution in payroll
Act as subject matter expert on California wage and hour law: overtime, premium pay, meal/rest break penalties, alternative workweek schedules, and final pay
Apply familiarity with healthcare/provider payroll structures, including wRVU-based compensation models
Oversee federal, state, and local tax compliance
Administer benefits across MSO and PC structures, including open enrollment and employee inquiries
Manage all leave of absence programs end-to-end (CFRA, PDL, PFL, SDI, STD/LTD, parental leave, Workers’ Compensation), including top-up calculations, EDD/Guardian coordination, and return-to-work
HR Operations & Compliance
Own core People Operations workflows: onboarding, offboarding, job changes, and org updates - and build the SOPs, playbooks, and process guides that make them scalable
Maintain HR compliance across the employee lifecycle: I-9s, new hire reporting, multi-state obligations, required postings, and record-keeping
Monitor changes to California and federal employment law; proactively flag necessary policy or process updates
Support audits, regulatory filings, and data requests (e.g., 401(k), workers’ comp)
Data & Reporting
Maintain accurate employee records and build recurring People metrics: headcount, turnover, compliance tracking, benefits participation, and leave utilization
Provide ad hoc reporting and analysis to support management decisions and cross-functional requests
4–6 years in People Operations or HR Operations in a fast-paced, multi-entity or multi-state environment
Strong hands-on HRIS experience - Rippling strongly preferred; must be able to own system administration, not just end-user functionality
Experience operating within a PEO environment, with working knowledge of PEO structures, limitations, and transition planning
Solid payroll operations experience with deep California wage and hour expertise, multi-entity payroll processing, and compensation change administration
Hands-on California leave administration experience (CFRA, PDL, PFL, SDI, Workers’ Compensation)
Demonstrated ability to build processes, SOPs, and infrastructure from scratch
Exceptional attention to detail; able to manage sensitive information with discretion and operate independently in a fast-moving environment
Experience in a healthcare or clinical organization, including familiarity with provider compensation structures (e.g., wRVU-based pay)
Experience supporting or leading a PEO-to-in-house transition or HRIS migration
We are the brain health company of the future that integrates care delivery, technology innovation and research breakthroughs to better understand brain biology and diagnose, treat and ultimately cure brain disorders for all stages of life.
At Salma Health, we are transforming the mental and neurological brain healthcare paradigm from a disjointed, one-size-fits-all approach to a comprehensive, end-to-end brain healthcare system featuring advanced diagnostics, evidence-based rapid-acting interventions, and care coordination under one roof.
Through a streamlined system of continuous monitoring and support, Salma Health’s system will deliver much-needed improved outcomes for conditions such as major depressive disorder, PTSD, bipolar disorder, and other conditions with imminent risk, as well as neurodegenerative disorders.
The compensation for this position includes:
Base Salary: $100,000-$120,000, depending on experience, qualifications, and location
Benefits: Medical, dental, vision, PTO, and additional benefits
We reserve the right to modify benefit offerings at any time, in accordance with applicable laws.
Sponsorship for employment authorization may be considered on a case-by-case basis depending on the role and candidate qualifications.
We are committed to providing a workplace that is inclusive, respectful, and free from discrimination. We welcome applicants of all backgrounds and make employment decisions without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by California or federal law.
In accordance with the California Fair Chance Act, we will consider qualified applicants with arrest and conviction records.
If you require a reasonable accommodation during the application or hiring process, please contact us directly - we’re happy to help.
Through clinical care and research we’re transforming the future of brain health
Salma Health is the next-generation brain health company, integrating advanced diagnostics, rapid-acting interventions and continuous care coordination. We deliver personalized, evidence-based care for people living with depression, anxiety, PTSD, OCD and other neuropsychiatric conditions, combining interventional psychiatry, clinical research, and a proprietary AI-driven technology platform to match each patient with the right treatment at the right time.
Offices: San Mateo, California 94402, US · 4180 La Jolla Village Drive, Suite 240, San Diego, California (CA) 92037, US · 23521 Paseo de Valencia, Suite 300, Laguna Hills, California 92653, US
There are currently 126 open administrative positions in San Mateo, CA listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Sutter Health, Vynca, Fireworks AI, Freshworks, Carbon Health, among others. Browse the listings above to see every active employer.
Yes — 30 of the 126 open administrative positions offer remote or hybrid work (8 remote, 22 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
