San Mateo, California, United States · On-site
Company Overview At Skild AI, we are building the world's first general purpose robotic intelligence that is robust and adapts to unseen scenarios without failing. We believe massive scale through data-driven machine lea…
Skills: Office Management, Vendor Management, Employee Experience, Facilities Coordination, Event Planning
San Mateo, California, United States · On-site
$22/hr–$24/hr
About the Organization A leading nonprofit animal welfare organization dedicated to protecting animals, inspiring compassion, and strengthening the bond between people and pets. Through sheltering, veterinary services, w…
Skills: Dispatching, Customer Service, Multitasking, Communication Skills, Report Writing
San Mateo, California, United States · On-site
$28/hr–$32/hr
Overview We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice …
Skills: Office Management, Patient Experience, Insurance Verification, Profit And Loss Management, Strategic Planning
San Mateo, California, United States · On-site
$20/hr–$21/hr
Seasonal Shelter Assistant (6 Months) Compensation: $21.00 per hour Duration: 4-Month Seasonal Position About the Organization A leading nonprofit animal welfare organization dedicated to protecting animals, inspiring co…
Skills: Animal Care, Veterinary Assistance, Medical Treatment Administration, Health Checks, Microchip Scanning
San Mateo, California, United States · On-site
$27/hr–$33/hr
IXL Learning, developer of personalized learning products used by millions of people globally, has an exciting opportunity available for a Human Resources Coordinator. In this role, you will provide administrative and op…
Skills: Administrative Support, Onboarding And Offboarding, Benefits Administration, Event Planning, Compliance Tracking
San Mateo, California, United States · On-site
$100k–$110k/yr
Job DetailsJob Location: Corporate - San Mateo, CA 94402Education Level: 4 Year DegreeSalary Range: $100,000.00 - $110,000.00 Salary/yearJob Shift: Day Position Title: Project Manager – Program Implementation and O…
Skills: Project management, Program implementation, Change management, Clinical operations, Workflow design
San Mateo, California, United States · On-site
$25/hr–$31/hr
IXL Learning, developer of personalized learning products used by millions of people globally, is looking for an extremely organized, detail-oriented and high-energy Recruiting Coordinator to help support our hiring effo…
Skills: Interview Scheduling, Candidate Management, Applicant Tracking Systems, Time Management, Organizational Skills
San Mateo, California, United States · On-site
$28/hr–$28/hr
Job DetailsJob Location: San Mateo, CA 94403Position Type: Part TimeSalary Range: $28.00 - $28.00 HourlyAbout the role: The Global Security Operations Center (GSOC) Operator is responsible for assisting company personnel…
Skills: Alarm Monitoring, Access Control, CCTV, Risk Mitigation, Incident Analysis
San Mateo, California, United States · On-site
$23/hr–$31/hr
About Upstart At Upstart, we’re united by a mission that matters: to radically reduce the cost and complexity of borrowing for all Americans. Every day, we bring creativity, experimentation, and advanced AI to reshape ac…
Skills: Mailroom Operations, Logistics, Document Operations, Google Workspace, Salesforce
San Mateo, California, United States · On-site
$30/hr–$39/hr
ABOUT PROMETHEUS Founded in 1965, Prometheus is the largest privately held owner of apartments in the San Francisco Bay Area, with a portfolio of over 13,000 apartments in the Silicon Valley, Portland, and Seattle region…
Skills: Marketing Operations, Project Coordination, Digital Asset Management, Workflow Management, Vendor Management
San Mateo, California, United States · On-site
$34/hr–$43/hr
Under the supervision of the MA Supervisor/Administrative Nurse Manager, the Hospital Asst III: performs patient care duties directed toward positive patient outcomes. Job duties include but are not limited to: checking …
Skills: Patient Care, Vital Signs Collection, Clinic Flow Coordination, Medical Documentation, Customer Service
San Mateo, California, United States · Remote Solely
$20/hr–$22/hr
Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs. We’re more than just a team; we're a close-knit community. Our shared commitment to caring for each ot…
Skills: Care Coordination, Electronic Medical Records, Insurance Billing, Patient Scheduling, Videoconference Technology
San Mateo, California, United States · On-site
$25/hr–$27/hr
OUR PURPOSE We are focused on Good Living for the Greater Good. This means providing a true sense of home and belonging for our Neighbors and Prometheans and giving our time and resources to bring positive change locally…
Skills: Customer Service, Sales, Property Management, Market Surveys, Administrative Support
San Mateo, California, United States · On-site
$105k–$130k/yr
About Us Beast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, popularly known as MrBeast, the most watched person in the world. Renowned for revolutionizing digital content creat…
Skills: Calendar Management, Executive Support, Office Operations, Travel Coordination, Expense Reporting
San Mateo, California, United States · On-site
Company Description OUR STORY: Equinox Group is a high growth collective of the world's most influential, experiential, and differentiated lifestyle brands. We restlessly seek what is next for maximizing life - and boldl…
Skills: Customer Service, Organization, Communication, Multi-tasking, Sanitation Knowledge
San Mateo, California, United States · On-site
About Child Mind Institute We're dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. We've become the leading independent n…
Skills: Calendar Management, Electronic Medical Records (EMR), Patient Intake, Medical Billing, HIPAA Compliance
San Mateo, California, United States · On-site
AoPS Academy is a program of Art of Problem Solving (AoPS), a global leader in K–12 advanced education. AoPS is on a mission to discover, inspire, and train the great problem solvers of the next generation. Since 2003, A…
Skills: Customer Interaction, Organizational Skills, Computer Skills, Verbal Communication, Written Communication
San Mateo, California, United States · Hybrid
$133k–$215k/yr
Company Description Organizations everywhere struggle under the crushing costs and complexities of “solutions” that promise to simplify their lives. To create a better experience for their customers and employees. To hel…
Skills: HR Operations, Workday, Freshservice, AI Implementation, Process Automation
San Mateo, California, United States · On-site
$200k–$220k/yr
About Us: Fireworks is the platform for specialized intelligence, enabling companies to build, train, and serve AI models tailored to their own data, workflows, and products. Founded by the team behind PyTorch and backed…
Skills: GRC, IT Audit, Information Security, SOC 2, ISO 27001
San Mateo, California, United States · On-site
SAN MATEO COUNTY EVENT CENTER SENIOR SALES COORDINATOR ~ FULL-TIME Working for the San Mateo County Event Center and Fair is an excellent opportunity to be part of a vibrant and exciting team. The Event Center and Fair (…
Skills: Sales Process Management, Contract Negotiation, Lead Generation, Customer Relationship Management, Event Management Software
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Own the daily operations of the San Mateo office, serving as the primary point of contact for employees, guests, and vendors. Coordinate across People, IT, and Facilities teams to ensure a high-quality workplace experience and seamless onboarding logistics.
Requires 4+ years of experience in workplace experience, office management, or hospitality with a strong service orientation. Must be proficient in Google Workspace and Slack and capable of working onsite five days a week.
At Skild AI, we are building the world's first general purpose robotic intelligence that is robust and adapts to unseen scenarios without failing. We believe massive scale through data-driven machine learning is the key to unlocking these capabilities for the widespread deployment of robots within society. Our team consists of individuals with varying levels of experience and backgrounds, from new graduates to domain experts. Relevant industry experience is important, but ultimately less so than your demonstrated abilities and attitude. We are looking for passionate individuals who are eager to explore uncharted waters and contribute to our innovative projects.
Skild AI is looking for a proactive, people-oriented, and highly organized Workplace Experience Manager to own the day-to-day experience of our San Mateo office. This role sits at the intersection of workplace, people operations, employee experience, and office operations.
The Workplace Experience Manager will be a front of house role and serve as the first point of contact for employees, candidates, guests, and vendors. This is not a receptionist role. This is a strategic workplace role. We are looking for someone who can independently run the office day to day, anticipate needs, manage vendors, coordinate across Operations, People, Recruiting, IT, Security, and Facilities and help create a workplace where employees can do their best work.
This role is ideal for someone who enjoys being close to the center of office activity, takes pride in creating a high-quality employee and guest experience, and wants to grow into broader workplace ownership as the company scales.
Building general purpose robotic intelligence.
Building general purpose robotic intelligence.
Offices: 141 S Saint Clair St, Pittsburgh, Pennsylvania 15206, US · San Francisco, California, US
There are currently 126 open administrative positions in San Mateo, CA listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Sutter Health, Vynca, Fireworks AI, Freshworks, Carbon Health, among others. Browse the listings above to see every active employer.
Yes — 30 of the 126 open administrative positions offer remote or hybrid work (8 remote, 22 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
