Howden Re is the global reinsurance broker and risk, capital & strategic advisor focused on relentless innovation & superior analytics for top client service. About Role Howden Re is the global reinsurance broker and…
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Provide comprehensive administrative support to Managing Directors and Directors, including travel arrangements and expense report management. Oversee office environment maintenance, vendor relationships, and logistics for onsite and offsite meetings.
Requirements
Requires 2-5 years of related experience and a high school diploma, with post-secondary education preferred. Must be proficient in Microsoft Office and possess strong organizational and communication skills.
Full job description
Howden Re is the global reinsurance broker and risk, capital & strategic advisor focused on relentless innovation & superior analytics for top client service.
About Role
Howden Re is the global reinsurance broker and risk, capital, & strategic advisor focused on relentless innovation & superior analytics for top client service.
As our Administrative Assistant, you’ll be our trusted partner responsible for keeping our team organized, supporting our daily operations, and helping our team achieve its goals. The ideal candidate demonstrates superb organizational skills, professionalism, and a positive attitude. The role is based in our New York City office and responsibilities will include, but not limited to:
Responsibilities:
Provides administrative support for five (5) Managing Directors and two (2) Directors based in the New York Office and Pennsylvania and may provide additional support to the broader brokerage team as needed
Organizes travel arrangements or works directly with our partnered travel agency
Works closely with Managing Directors to compile and submit expense reports on behalf of Managing Directors
Regularly partners with the Expense Management team to ensure Travel & Expense (T&E) protocols are being adhered to
Assists with offsite and onsite meetings and other special events that may include logistic organization, catering needs, material preparation
Oversees administrative tasks such as assisting team members with occasional copying, scanning, printing, mailing and distribution of materials
Owns the keeping of the office environment; periodic refreshment checks and ordering; presents ideas to improve the overall office operation and feel
Maintains various vendor relationships to ensure accounts are kept current, points of contact are updated, and user accounts and information are up to date
This role requires the four (4) days onsite in our Midtown Office.
Requirements:
Post-secondary education / training is preferred; High school graduate or equivalent;
Minimum 2-5 years of related experience, or equivalent education
Excellent written and oral communication skills
Outstanding self-organization and multitasking skills with the ability to evaluate and prioritize tasks
Strong sense of ownership; highly adaptable to situations and embodies a “can-do” attitude
Works well under pressure to meet strict deadlines
Ability to maintain detail-orientation across an array of tasks and initiatives
Strong proficiency in Outlook, Excel, Word and PowerPoint; SAP Concur experience preferred
Professional demeanor with an engaging personality
Legally authorized to work in the US
The expected compensation for this role is $36.00-$40.00 per hour; actual hourly rate will be determined based on factors including candidate experience and work location. This role is classified as non-exempt under the Fair Labor Standards Act (FLSA).
What we offer: A career that you define. Yes, we offer all the usual rewards and benefits - including medical, dental, vision, a wide variety of wellbeing offers, competitive salary, unlimited PTO, 401k with company match, paid volunteer days and more.
We provide an environment where new ideas are encouraged and celebrated, where people who want to have a real hand in our success thrive. We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community.
EEO Statement: We consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness, and respect. Howden Re North America provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Howden Re will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
We’re Howden, a group of talented insurance experts with the freedom to deliver world-class results for clients.
Our people are our biggest asset and everything that makes us unique, with expertise spanning the full spectrum of insurance.
We offer services across insurance and reinsurance, underwriting, risk consultancy and employee benefits. Our culture, service and continued growth are created by our shared passion and no-limits mindset.
Howden Insurance (Ireland) Limited trading as Howden, Build-Zone, CRS Yachts, Haven Knox-Johnston, Lark Music, Performance Film and Media Insurance, Principal Insurance, RL Underwriting, Robertson Low, Sanctum Health, Sanctum Superyacht Insurance, Self-Build Zone, and Wright Insurance Brokers is regulated by the Central Bank of Ireland. Howden Insurance (Ireland) Limited is authorised and regulated by the Financial Conduct Authority, No. 973308. Registered in Ireland under company registration number 338916. Registered Office: 48 Ringsend Road, Dublin 4, D04 EK2K, Ireland. Calls may be monitored and recorded for quality assurance purposes.
Offices: 48 Ringsend Road, Dublin 4, County Dublin Headquarters, IE
Life & pensionsMortgagesCommercial insurancePersonal insuranceFinancial servicesand Employee benefitsInsuranceCommercial Insurance
How many Administrative jobs are open in New York, NY right now?
There are currently 8,608 open administrative positions in New York, NY listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in New York, NY?
Companies currently hiring include New York City Housing Authority (NYCHA), Mount Sinai Health System, Northwell Health, NYU London, Weill Cornell Medicine, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in New York, NY?
Yes — 2041 of the 8608 open administrative positions offer remote or hybrid work (278 remote, 1763 hybrid).
How do I apply for Administrative jobs in New York, NY?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.