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Full-time
Work-life balance, Development opportunities, International environment, Hybrid working model
Posted 1d ago
Apply by Sep 11
~40 hrs/week
Responsibilities
The specialist will oversee the end-to-end monthly payroll cycle for multiple EMEA countries while managing relationships with external payroll vendors. They will also perform reconciliations, ensure regulatory compliance, and support internal audits and process optimization projects.
Requirements
Candidates must have 3 to 5+ years of experience in multi-country payroll operations, with specific expertise in Belgium, France, or the UK. Proficiency in HRIS systems like Workday and strong communication skills in English are essential for this role.
Full job description
Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values – trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils!
We are looking for a Specialist/Senior Specialist, Payroll, EMEA to join our international Payroll team. The primary location for this role is Kraków, Poland, but we are also open to evaluating alternative locations as long as they are close to one of our office locations in Europe.
Greetings from your future manager
“In this role, you will be part of an experienced and engaged community of payroll professionals, working collaboratively across borders to ensure accurate and compliant payroll operations. You will be responsible for managing the end-to-end payroll cycle for multiple countries within the EMEA region—with highly valued expertise in one or more of the following countries: Belgium, France and the UK. Acting as the primary bridge between the company and our external payroll vendors, you will ensure seamless execution. If you see yourself in this role, don't hesitate to apply!”. - Francesco Di Domenico, Manager, Payroll Services EMEA
What you will do
Oversee and coordinate the monthly payroll processing cycle for multiple legal entities across the EMEA region (with specific focus or exposure to countries such as Belgium, France, and the UK), ensuring accuracy and timeliness
Partner closely with external payroll providers and local service partners to manage data flows (attendances, variable pay, benefits, and master data changes) and monitor service level agreements (SLAs)
Perform pre-payroll and post-payroll reconciliations, audits, and quality checks on reports provided by external vendors to guarantee correct salary disbursements, tax calculations, and social security payments
Ensure that all regional payroll processes comply with local labor laws, tax regulations, and statutory reporting requirements, leveraging the expertise of local providers and advisors
Work closely with Finance, HR, and People Operations to support accounting reconciliations, general ledger postings, year-end closing, and internal/external audits
Serve as an escalation point for complex payroll inquiries from employees regarding pay slips, local tax deductions, or benefits
Participate in continuous improvement projects, process optimizations, and the implementation of standardized multi-country payroll frameworks and digital tools
Who you are
You have solid professional experience (3–5+ years for Specialist; 5+ years for Senior Specialist) in managing multi-country payroll operations, preferably within international corporate environments or global payroll service providers
You have direct knowledge and proven experience handling payroll operations for Belgium, France, and/or the UK will be highly appreciated and considered a strong asset
You possess strong expertise in payroll administration, compensation-related tax structures, and social security requirements within the EMEA region. You are familiar with HRIS/Payroll technologies (e.g., Workday) and advanced proficiency in MS Office (especially Excel)
You have proven ability to manage relationships with external payroll vendors and coordinate effectively across various internal and external stakeholders
You are organized, meticulous, and capable of managing strict deadlines in a fast-paced, multi-tasking environment
You have very good interpersonal and communication skills, with a collaborative mindset and strong problem-solving capabilities
You are fluent in English (written and spoken); knowledge of additional European languages (such as French) will be considered an asset
This is what we offer to you
A meaningful job: We have an inspiring purpose “We renew the everyday for a future beyond fossils”. Our work is impactful and transformative.
A caring community: Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.
Development opportunities: We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth.
Responsible employer: Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas, from climate change mitigation to enhancing biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.
This position offers a hybrid working model, combining remote work from home with regular on-site collaboration.
The position holder will report to Manager, Payroll Services EMEA.
For further information about the role, please contact Francesco Di Domenico, Manager, Payroll Services EMEA at francesco.didomenico@upm.com
How to apply
Please apply via the link above and attach your CV by September 10, 2026. Please note that we accept only applications submitted through our online application system. We begin reviewing applications as they are received, and you may be contacted before the application deadline.
For support with submitting your application, please contact HR Service at careers@upm.com or tel. +48123999499.
UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonization solutions, and communication papers. In Poland, UPM is running two factories near Wrocław,Human Resources Services in Kraków and UPM Business Hub at the heart of the city of Wrocław. At the moment, the Wrocław Hub brings together over 700 professionals in customer, supplier and financial services.
What makes us unique? The Finnish leadership culture encourages people in personal growth and self-development, and our values - trust and be trusted, achieve together, renew with courage – are visible in our everyday work. We are inspired by the limitless opportunities of the bioeconomy and we lead the way towards a future beyond fossils. Got interested? Join us on this exciting path! #growthwithUPM
If you wish to get more insight about who we are, check out this page!
UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonization solutions, and communication papers. Our performance in sustainability has been recognized by third parties, including EcoVadis and the Dow Jones Sustainability Indices. We operate globally and employ approximately 15,800 people worldwide, with annual sales of approximately €10.3 billion. Our shares are listed on Nasdaq Helsinki Ltd.
UPM – we renew the everyday.
Offices: Alvar Aallon katu 1, PO Box 380, Helsinki, FI 00101, FI · Alvar Aallon katu 1, Helsinki, Southern Finland 00100, FI
How many Administrative jobs are open in Krakow, Poland right now?
There are currently 331 open administrative positions in Krakow, Poland listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Krakow, Poland?
Companies currently hiring include Aon, Capgemini, Brown Brothers Harriman, Ecolab, Hitachi Energy, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Krakow, Poland?
Yes — 241 of the 331 open administrative positions offer remote or hybrid work (19 remote, 222 hybrid).
How do I apply for Administrative jobs in Krakow, Poland?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.