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The Bilingual Fleet Maintenance Coordinator is responsible for coordinating maintenance and repair activities for fleet assets, ensuring compliance, and minimizing downtime. This includes managing preventive maintenance schedules, work orders, and vendor relationships while maintaining accurate records.
Candidates must be bilingual in French and English with 3-5 years of experience in fleet maintenance coordination or a related field. Knowledge of DOT/FMCSA regulations and experience with Fleet Management Systems is also required.
Schedule and coordinate preventive maintenance (PM) and commercial vehicle inspections (CVI) for all fleet assets.
Respond to over-the-road breakdowns and arrange emergency repairs promptly.
Monitor maintenance related EDVIR defect reports and ensure timely corrective actions.
Create and manage work orders in Fleet Management Systems (Ultimo or Truckmate).
Maintain accurate asset profiles and detailed maintenance history.
Validate data integrity to support compliance, reporting, and financial decision-making.
Provide approved purchase orders to vendors before maintenance or repair work begins, ensuring alignment with validated estimates.
Review vendor estimates for accuracy and escalates approvals beyond spend thresholds.
Monitor estimate-to-actual variance and take corrective action to reduce discrepancies.
Ensure vendor compliance with SLAs and company standards.
Act as the primary liaison between Fleet and Operations dispatch teams to align maintenance schedules with load planning.
Communicate proactively with third-party vendors to confirm service timelines and resolve issues.
Monitor shared fleet maintenance mailboxes and respond promptly to internal and external inquiries.
Provide timely updates to stakeholders on asset status and repair progress.
Review invoices with disputes for timely processing.
Monitor, control, & approve estimates. Ensure lowest cost is a priority while still balancing service.
Actively monitor and pursue warranty opportunities.
Support monthly accruals and cost tracking.
Drill into historical maintenance data to validate estimates and make cost-effective repair decisions.
Identify recurring issues and provide insights into Fleet leadership for continuous improvement.
Ensure adherence to DOT/FMCSA or NSC regulations.
Maintain documentation for audits and inspections.
Track wheel retorque and other safety-critical tasks
3–5 years of experience in fleet maintenance coordination or related field.
Knowledge of tractors, trailers, chassis, reefers, and gensets.
Familiarity with DOT/FMCSA or NSC regulations.
Experience with Fleet Management Systems (Ultimo or Truckmate).
Strong organizational and communication skills.
Ability to prioritize and adapt in a fast-paced environment.
Proficiency in Microsoft Office; experience with reporting tools preferred.
Why Lineage?
This is an excellent position to begin your career path within Lineage! Success in this role enables greater responsibilities and promotions! A career at Lineage starts with learning about our business and how each team member plays a part each and every day to satisfy our customers’ requirements. Beyond that, you’ll help us grow and learn on our journey to be the very best employer in our industry. We’ll ask you for your opinion and ensure we do our part to keep you developing and engaged as we grow our business. Working at Lineage is energizing and enjoyable. We value respect and care about our team members.
Lineage is an Equal Employment Opportunity Employer and is committed to compliance with all local laws that prohibit workplace discrimination and unlawful harassment and retaliation. Lineage will not discriminate against any applicant on the basis of race, color, age, national origin, religion, physical or mental disability or any other protected status. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.
Benefits
Lineage provides safe, stable, reliable work environments, medical, dental, and basic life and disability insurance benefits, RRSP matching and paid time off.
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Avis de Confidentialité (Version Française)
(English version linked at the bottom of the page)
Lineage is one of the world’s leading temperature-controlled industrial REITs and integrated solutions providers with a global network of over 480 strategically located facilities, totaling nearly 2.9 billion cubic feet of capacity across countries in North America, Europe, and Asia-Pacific. Coupling industry-leading expertise in end-to-end logistical solutions and innovative technology, Lineage partners with the world’s largest food and beverage companies to increase distribution efficiency, advance sustainability, minimize supply chain waste, and, most importantly, help feed the world. In recognition of the company’s leading innovations and sustainability initiatives, Lineage has been named a CNBC Disruptor 50 Company for three consecutive years, twice named a US Best Managed Company, named the No. 1 Data Science company, and 23rd overall, on Fast Company’s list of The World’s Most Innovative Companies, and was included on Fortune’s Change the World list. Nasdaq: LINE
Offices: 46500 Humboldt Dr., Novi, MI 48377, US · Hareshill Road, Heywood, England OL10 2TP, GB · 1 Park Plaza #550, Irvine, CA 92614, US · 801 Montgomery St, San Francisco, California 94133, US · Herengracht 483, Amsterdam, North Holland 1017 BT, NL
