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Full-time
bachelor degree, professional certificate
Posted 1d ago
~40 hrs/week
Responsibilities
The HR Services Coordinator manages the employee lifecycle, focusing on onboarding, HRIS administration, and benefits management. They ensure data integrity and compliance while supporting HR initiatives across multiple operational locations.
Requirements
Requires a diploma or bachelor's degree in HR or Business, with at least 3 years of progressive HR experience. Proficiency in HRIS systems (preferably UKG) and Microsoft 365 is essential.
Full job description
About Us
Advanced Medical Solutions is a leading provider of emergency medical transportation and healthcare services, specializing in air and ground ambulance operations across remote and industrial regions. As part of a global organization, we are committed to delivering exceptional patient care and operational excellence in challenging environments.
Job Summary
Reporting to the Human Resources Services Manager, the Human Resources Coordinator is responsible for coordinating key human resources programs and providing comprehensive support across the employee lifecycle. This role serves as a subject matter expert for onboarding, HRIS administration, employee records, benefits administration, and HR processes while acting as a trusted resource for employees and leaders.
The Human Resources Coordinator plays a critical role in ensuring operational excellence by driving efficient HR processes, maintaining data integrity, identifying opportunities for continuous improvement, and coordinating HR initiatives that support Advanced Medical Solutions' workforce across multiple operational locations.
Primary Duties & Responsibilities
Employee Onboarding & Recruitment Coordination
Lead and coordinate all post-offer recruitment activities from offer acceptance through deployment.
Own and continuously enhance the AMS onboarding program, ensuring every new employee experiences a welcoming, engaging, and compliant onboarding process.
Coordinate all pre-employment requirements including background checks, medical clearances, credential verification, licensing, and required documentation.
Partner closely with Payroll, Education, Travel, Operations, and Hiring Managers to ensure seamless onboarding and deployment.
Monitor onboarding timelines, proactively identifying and resolving delays.
Develop onboarding resources and recommend improvements to enhance the employee experience.
HRIS Administration & HR Operations
Serve as the primary administrator for UKG, ensuring employee data is accurate, complete, and maintained throughout the employee lifecycle.
Configure, maintain, and optimize HRIS workflows, forms, business processes, and reporting.
Conduct regular HRIS audits to ensure data integrity and compliance.
Analyze HR processes and recommend system enhancements that improve efficiency and user experience.
Develop standard operating procedures for HRIS processes.
Generate HR reports and workforce metrics to support business decision-making.
Coordinate HRIS testing for system upgrades and new functionality.
Employee Records & Compliance
Maintain accurate electronic employee files in accordance with legislative and organizational requirements.
Monitor employee licensure, certifications, mandatory training, and compliance requirements.
Proactively communicate upcoming expirations to employees and leaders.
Ensure HR policies remain current, accessible, acknowledged, and compliant.
Support internal and external audits by maintaining accurate HR documentation.
Assist in maintaining compliance with employment legislation and organizational policies.
Benefits & Disability Management
Coordinate all group benefits administration, including enrollments, changes, terminations, and employee inquiries.
Liaise with benefit providers to resolve complex issues.
Coordinate the WSCC disability management process, including employer reporting, return-to-work planning, and ongoing case administration.
Maintain confidential medical and accommodation documentation.
Support accommodation processes in collaboration with leaders and employees.
Employee Lifecycle Coordination
Coordinate employee status changes, including promotions, transfers, compensation changes, leaves of absence, and terminations.
Process Employee Change Forms (ECFs) accurately and within established service standards.
Serve as a primary point of contact for HR-related inquiries, providing guidance and directing employees to appropriate resources.
Support employee engagement initiatives and HR programs.
Assist with performance management cycles and annual HR initiatives.
Continuous Improvement & Project Coordination
Identify opportunities to improve HR processes, workflows, and service delivery.
Coordinate HR projects and organizational initiatives.
Assist in developing HR resources, templates, guides, and training materials.
Deliver onboarding presentations and support HR information sessions.
Prepare reports, dashboards, and analytics to support departmental planning.
Support change management initiatives across the organization.
Perform other related duties as assigned.
Qualifications
The following qualifications are recommended for success in this role:
Diploma or bachelor's degree in Human Resources, Business Administration, or a related field.
CPHR designation or actively working toward designation is considered an asset.
Minimum 3 years of progressive Human Resources experience, preferably in a fast-paced or multi-site environment.
Experience administering HRIS systems (UKG experience considered an asset).
Experience coordinating onboarding, employee records, benefits administration, and HR processes.
Strong knowledge of employment legislation and HR best practices.
Advanced attention to detail with excellent organizational skills.
Intermediate to advanced proficiency in Microsoft 365, particularly Excel, Outlook, Word, and Teams.
Strong analytical and problem-solving skills.
Excellent written and verbal communication skills.Comfortable facilitating presentations and training sessions.
Ability to maintain strict confidentiality and exercise sound judgment.
Demonstrated customer service orientation and relationship-building skills.
Ability to manage multiple priorities while meeting deadlines.
Continuous improvement mindset with a willingness to recommend and implement process enhancements.
What You'll Bring
The successful candidate is a collaborative HR professional who thrives in a fast-paced operational environment. You are highly organized, proactive, and solutions-focused, with the ability to build strong relationships while balancing competing priorities. You take ownership of your work, embrace change, and are passionate about delivering exceptional service and continuously improving the employee experience.
Please note this job description is not designed to cover or contain all individual listings of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
At Advanced Medical Solutions, we are committed to fostering an inclusive, diverse, and accessible workplace. We recognize the importance of equitable healthcare access and culturally safe service delivery in partnership with Indigenous communities.
If you require accommodation during the recruitment process or while performing your role, please let us know. We will work with you to provide reasonable accommodation in accordance with applicable legislation.
To request accommodations or for more information, please contact: [email protected]
Our Mission: Patient focused health care | Client focused solutions | Employee focused opportunities in remote Canada
Industry
Hospitals and Health Care
Company size
201-500 employees
Founded
1995
Headquarters
Yellowknife, Northwest Territories
LinkedIn followers
2,990
Advanced Medical Solutions Inc. was acquired by Calian Group Ltd. as of May 2025.
Providing specialized air ambulance, ground ambulance, community Paramedicine, remote and industrial ambulance services to a variety of clients throughout Northern Canada and in the most remote locations in the world.
We provide our services to a variety of mining, oil, exploration and construction organizations throughout Canada. As part of our comprehensive service we provide various levels of health care personnel and facilities, medical equipment and supplies and emergency vehicles.
Flying over 2,000 missions each year, Advanced Medical Solutions is the exclusive provider of air ambulance, emergency medical evacuation and repatriation flights throughout the Northwest Territories. When people in remote communities need help, we get it to them.
The AMS team continually strives to provide our clients with comprehensive Emergency Medical Services while sustaining competitive fees in the global market. We are committed to provide exceptional health care professionals, equipment, supplies and operational support, and to achieving the highest level of patient care and client satisfaction without compromise.
Offices: 126 Bristol Ave, Yellowknife, Northwest Territories X1A 3T2, CA
Air Medevac ServicesIndustrial Medical and Ambulance ServicesMunicipal Ambulance ServicesCommunity Nursing & Nursing AgencyIndustrial Cook/Medic ServicesMedical & Pharmaceutical SuppliesHealthcare Training and Community ParamedicineHealth CareMedical
How many Healthcare jobs are open in Calgary, Canada right now?
There are currently 464 open healthcare positions in Calgary, Canada listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Healthcare roles in Calgary, Canada?
Companies currently hiring include Optima Living, AgeCare, Lifemark Health Group, Calgary Alternative Support Services, Carewest Innovative Health Care, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Healthcare jobs in Calgary, Canada?
Yes — 22 of the 464 open healthcare positions offer remote or hybrid work (4 remote, 18 hybrid).
How do I apply for Healthcare jobs in Calgary, Canada?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.